Shipping Clerk Job Description - 1st Shift Full-Time (Rotating 2-Week)

Sep 13, 2026

Upload by Cipher

Shipping Clerk role focused on administering inbound receipts and managing outbound shipments through warehouse systems. The position coordinates with customers, drivers, and warehouse operations, ensuring accurate WMS orders, inventory availability checks, and proper stock rotation. Responsibilities include handling WMS transactions and load closeouts, reviewing and printing bill of ladings, scanning and organizing dock paperwork, and completing EDI communications. It also supports inventory discrepancy resolution and billing reconciliations, including mid-month and month-end repack invoices and charges.

LanguageEnglish

CategoryResumes

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Overview

Reports to and Work Hours

Duties and Responsibilities

Customer and Driver Coordination

WMS and Documentation Handling

EDI and Billing Reconciliations

Prior Work Experience Required

Minimum Qualifications Required

Work Schedule Example

Position – 1st Shift Shipping Clerk Full-Time, Rotating 2 Week Shift OVERVIEW: Primary responsibilities involve the administrative, organization and system handling of inbound receipts and outbound shipments. Individual will communicate directly with the customer and internally with warehouse operations to ensure customer needs are satisfied. REPORTS TO: Shipping Clerk (Lead)– Black Warehouse Office WORK HOURS: 1st Shift – Rotating 2 week Schedule: 5:30am to 5:30pm **Work every other weekend** DUTIES AND RESPONSIBILITIES: 􀁸 Regularly communicate with and respond to customer calls and emails 􀁸 Assist drivers with directions to facility as necessary 􀁸 Receive material into Warehouse Management System (WMS) 􀁸 Generate and process orders in the WMS 􀁸 Verify inventory on-hand is sufficient to fill orders and notify customer of shortages 􀁸 Ensure proper rotation of inventory and that product sent to customers has adequate dates 􀁸 Prioritize, print, distribute, and collect paperwork for the dock to receive or load-out trucks 􀁸 Reassign inventory as requested by warehouseman 􀁸 Review Bill of Ladings (BOLs) for accuracy and print as requested by warehouseman 􀁸 Scan completed paperwork to customer as required 􀁸 Serve as the point of contact for drivers arriving at facility a. Issue driver paperwork b. Confirm driver paperwork and shipment number c. Confirm driver appointment time 􀁸 Record and review receipt and shipment/load details in WMS system to ensure accuracy and close out transactions as loads are complete 􀁸 Process and send electronic data interchange (EDI) communication as necessary to customer 􀁸 Organize and file completed paperwork 􀁸 Assist with reconciling inventory and correcting discrepancies 􀁸 Assist operations with locating missing pallets 􀁸 Import/export files to/from Excel to alleviate data entry and for analysis 􀁸 Confirm transaction charges on transactions are accurate 􀁸 Reconcile mid-month and month-end repack invoices 􀁸 Complete mid-month and month-end billing reconciliations and detail for both the distribution and freight services we provide 􀁸 Covering on-call responsibilities (ability to work remotely as needed) on scheduled weekends when no clerk is in the office Position – 1st Shift Shipping Clerk PRIOR WORK RELATED EXPERIENCE REQUIRED: 1. A minimum of two years experience working with an enterprise-level software package 2. A minimum of three years experience with Microsoft Office (Word, Excel, Outlook) 3. Experience with electronic data interchange (EDI) a plus (not required) MINIMUM QUALIFICATIONS REQUIRED: 1. High school diploma or GED equivalent 2. Organizational-ability to administer, organize, and file paperwork 3. Communicative-ability to effectively and efficiently communicate via email and the telephone 4. Computer Literacy – ability to operate a computer and willingness to learn and utilize InterChange’s warehouse management system software 5. Multi-Tasking Capability – ability to handle more than one task at a time 6. Computer with acceptable internet connectivity to log into InterChange WMS system remotely as required WORK SCHEDULE EXAMPLE: Week 1 (5:30am to 5:30pm) Week 2 (5:30am to 5:30pm) Monday – On Tuesday – On Wednesday – Off Thursday – Off Friday – On Saturday – On Sunday-On Monday – Off Tuesday – Off Wednesday – On Thursday – On Friday – Off Saturday – Off Sunday-Off

FAQs

What are the primary responsibilities of the 1st Shift Shipping Clerk?

The role administers inbound receipts and outbound shipments using administrative and warehouse systems, coordinating with customers and internal warehouse operations to satisfy shipment needs.

What tools and systems does the position use?

The clerk works with an enterprise-level software package, Microsoft Office (Word, Excel, Outlook), a warehouse management system (WMS), and supports electronic data interchange (EDI) communication as needed.

What qualifications and experience are required?

The minimum requirements include a high school diploma or GED, strong organizational and communication skills, computer literacy, and multi-tasking capability. Experience includes at least two years with an enterprise-level software package and three years with Microsoft Office.

Sep 13, 2026

Upload by Cipher