Shinerama - Volunteer Recruiting Guide - Your Guide for Volunteers

Sep 26, 2026

A step-by-step volunteer recruiting and event-day management guide for Shinerama. It covers how to identify needed roles, build a volunteer list, and use provided email and social post templates to invite sign-ups. It also outlines scheduling, creating volunteer handouts, organizing 30–45 minute training calls, running an onsite check-in process, preparing key printed documents and supply kits, and following event-day best practices to engage volunteers and support retention.

LanguageEnglish

CategoryResumes

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

Ways to Recruit

Steps for Scheduling & Training

Steps for Onsite Management

Best Practices to Engage Volunteers on Shine Day

Tips for Reaching Out

# YOUR GUIDE FOR:VOLUNTEERS # THIS GUIDE THIS GUIDE This guide is designed to help you identify your next steps in the volunteerrecruitment process, and understand the various roles and responsibilities thatyou may want to rely on for volunteer support. Itis an essential resourcedesigned to empower & set you up for success. Here is what this guide will cover: # WAYS TO RECRUIT STEPS FOR SCHEDULING & TRAINING STEPS FOR ONSITE MANAGEMENT BEST PRACTICES TO ENGAGEVOLUNTEERS ON SHINE DAY If you have any questions or need any support, please don’t hesitate to reachout to the CF Canada team at shinerama@cysticfibrosis.ca. We are here to support you. shinerama.ca | 1-800-378-2233 | shinerama@cysticfibrosis.ca # WAYS TO RECRUIT MAKE YOUR LIST Take a moment to think about your event and what volunteer support youmight need to run it smoothly. For example, do you need someone to help setup? Perhaps someone to run your silent auction on the night or to supportregistration. Once you know who you need, you can make your plan. # USE OUR EMAIL TEMPLATE Reaching out to volunteers via email, make sure to include the details of yourevent, the roles you need filled and the benefits of volunteering! # USE OUR SOCIAL POST TEMPLATE Join us on [ DATE], to support [SCHOOL NAME]’s Shinerama event: [ EVENTNAME] in support of Cystic Fibrosis Canada. Volunteers needed, for [TIMECOMMITMENT]! Help us raise awareness and funds for CF research. Will you help me? [ INSERT DETAILS TO SIGN UP]! 􀂈 \#Shinerama\# Fund raise4CF \#VolunteerNow \#ShiningBrightfor60Years {Insert important information including the site, address, basic timeline andwhere to sign up to volunteer} # USE OUR SOCIAL POST GRAPHICS We have some great graphics you can post on your social media outlets torecruit volunteers. You can access them here. # Tips for Reaching Out It’s helpful to mention that you see they’re open to volunteering and use that as asegue to asking them if they would be interested or know of anyone in theirprofession who might be. Consider framing your outreach as you wanting to tap intotheir thoughts and connections as a leader in their community/ professional space –people find that very flattering and are usually more than happy to help identify somewarm leads for you to follow up with or make introductions for you. # STEPS FOR SCHEDULINGAND TRAINING YOU HAVE YOUR VOLUNTEERS, WHATS NEXT? There are some great tools created for you to make volunteer management easy!Follow the steps below to ensure you and your volunteers are ready for Shine Day! # VOLUNTEER ROLES AND NEEDS TRACKER You need to first determine who will be leading each area of your eventand how many volunteers they will need. # CREATE A SCHEDULE Create a schedule for the day of your event (including set up and takedown) . As the names of the volunteers you have into each role, you cansee where any gaps may be and fill them. # VOLUNTEER HANDOUTS Send out a volunteer schedule, layout of role and responsibilities foryour volunteers and the resources they need to conduct their activitiesin advance. Ensure that all of your volunteers feel prepared to conducttheir volunteer roles on your Shine Day. # VOLUNTEER TRAINING Before your Shine day, make sure to schedule a quick 30-45 minutetraining call with your volunteers. Create a presentation that can besent to all of your volunteers after your volunteer training. # CHECK-IN SHEET FOR ONSITE It is important to check-in each volunteer as they arrive onsite to ensureyou have proper oversight of who is onsite and who showed up. # STEPS FOR ONSITEMANAGEMENT IT’S TIME TO GO ONSITE, WHAT DO YOU NEED TO PREPARE? There are a few thingyou don’t want to forget to bring to your Shine Day event.Internet and computers are sometimes hard to bring onsite to be able to access yourdocuments, so here is a list of things to do before going onsite. # PRINT YOUR KEY DOCUMENTS (MULTIPLE COPIES): Volunteer Schedule Vo

FAQs

How do you plan volunteer support for a Shinerama event?

Start by making a list for the event and the volunteer roles you need (for example, setup help, silent auction support, or registration support). Then build a clear plan based on who you need.

What should be prepared before going onsite?

Print key documents in multiple copies, pack a supply kit (name tags, pens, markers, sticky notes), and double-check the schedule to ensure coverage from setup through clean up.

What are key steps to follow with volunteers on event day?

Greet and check them in, give badges/identifiers, show where they can store belongings, train them on their role and reporting lines, and thank them for their time and dedication to make Shine Day a success.

Sep 26, 2026

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