Setting-up-posting-accounts-for-lines - step-by-step invoice line translations

Sep 21, 2026

Upload by Kyle

Guidance on configuring line-level translations for vendor invoices, focusing on mapping recognized document header and line fields to chosen posting accounts. The workflow covers selecting translation types, looking up or entering G/L account numbers, assigning item numbers for specific vendor items, and storing translations in their respective tables. It also explains adjusting VAT posting groups, unit settings, variant and unlimited dimension values, then reviewing cross references through the Document Capture integration, ending with registration readiness verified in the OK field.

LanguageEnglish

CategoryLetters

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Line translation setup

Translate to type and account numbers

Configure VAT, dimensions, and item cross references

Save translations and register document

1 Translations: Line translation-Number Completing the line recognition requires a translation of the captured document values. In the following example, you will see how to translate a vendor item number to an account of your choice. In this scenario, the invoice from "Electronics Ltd." is used as an example. After creating the template including recognizing the header and line fields, the comment section below clearly informs you that several recognized lines are not translated. Let's look at how the translation is performed. Select "Document" in the ribbon. Select "Document Card" . The first item in the invoice lines in the "No." column is IPAD. The first step is to choose the account type. Place the cursor in the field "Translate to Type" to see the list of options. Continia [Software A/S ](Software A/S www.continia.dk)[www.continia.dk](Software A/S www.continia.dk) 2 Translations: Line translation-Number In the list you can choose a variety of account types. In this scenario, the preferred account type is a "G/LAccount" . The next step is to select the actual G/L account. Do a lookup in the field "Translate to No." by placing the cursor in the field. You can either look up the account in the list or type in the number directly. In this case the number "8210" will do well. Press"Enter" to complete the configuration. Just as with the first invoice line, the translations of the second line are configured by an appropriate account. First, choose an account. Type in the field "Translate to Type" . Continia [Software A/S ](Software A/S www.continia.dk)[www.continia.dk](Software A/S www.continia.dk) 3 Translations: Line translation-Number This time we will choose the type "Item" . And enter the desired item number in the field"Translate to No." . Which, in this case, is item number "1000". When finished, press "Enter" . Now it is time for the last invoice line, which has the vendor item number HEADSET. Once again, place the cursor in the field "Translate to Type" . Choose the account type again. Continia [Software A/S ](Software A/S www.continia.dk)[www.continia.dk](Software A/S www.continia.dk) 4 Translations: Line translation-Number For the last account, we will choose another G/L account. Place the cursor in the "Translate to No." field. Great job. You are almost finished. Finally, type in the account number "8310" and press the "Enter" key. Now all the translations are stored in their respective tables. Let's go through the configuration of the two different account types that we assigned to the invoice lines. Select the "Translations" action in the ribbon. Select "No." to open the translations page for recognized item numbers. Continia [Software A/S ](Software A/S www.continia.dk)[www.continia.dk](Software A/S www.continia.dk) 5 Translations: Line translation-Number In the Purchase Line Translation page you can view, change and add the translation configuration of the individual vendor invoice item numbers. The following values can be adjusted on your demand: Account Type, Account Number, VAT Product Posting Group, Unit of Measure Code, Variant Code, and a unlimited number of Dimension Values. Place the cursor in the field "Translate to VAT Prod. Posting Group to view or change the VAT settings for the current translation. In this scenario, the "NO VAT" is the appropriate"Code" . To adjust the dimensions values, please select the action "More options" in the ribbon. Select "Navigate" . Select "Line" . Continia [Software A/S ](Software A/S www.continia.dk)[www.continia.dk](Software A/S www.continia.dk) 6 Translations: Line translation-Number Select "Dimensions" . To view, the list of dimensions do a lookup in the field"Dimension Code" . Today, the "DEPARTMENT" is the dimension we want to look at. Then, do a lookup in the "Dimension Value Code"field. Now, choose the desired dimension value. Let's take the "Administration" code

FAQs

How do you choose the translation type for an invoice line?

Place the cursor in the field "Translate to Type" to view the available options, then select the desired type (e.g., "G/LAccount" or "Item").

How are G/L accounts assigned to translated lines?

Use the field "Translate to No." to look up an account from the list or enter the account number directly, then press "Enter" to complete the configuration.

Where can you view and adjust dimension translations and item cross references?

Use "More options" on the ribbon to navigate to "Dimensions" for dimension value configuration, and select "Translations" then "Cross References" to review translation records in the cross reference list.

Sep 21, 2026

Upload by Kyle