SAMPLES OF MINUTES OF MEETING - Dean and HODs - Meeting Minutes

Sep 12, 2026

Uploaded by Maeve

Meeting minutes for Faculty of Life Sciences deans and department heads, documenting agenda items, discussion points, decisions, and action requirements. The record includes practical status updates for odd semester courses, planning for upcoming BOS, and progress tracking of academic work submissions. It also captures instructions for academic audit preparation, NAAC-related data uploading and annual report generation in AQAR format across criteria, along with communication and follow-up expectations for HODs.

LanguageEnglish

CategoryForms

FormatPDF

Pages14

Reading Time5 min

AccessFree to download

Minutes of the Meeting

Meeting metadata (No, date, time, venue)

Conducted by and attendees

Agenda and discussion / action required

Decisions / action taken

SAMPLES OF MINUTES OF MEETING BY PRINCIPAL VIVE-PRINCIPAL DEAN HOD COMMITTEE CONVENER GS Scanned by CamScanner Scanned by CamScanner Scanned by CamScanner MINUTES OF THE MEETING | DEANS MEETING WITH HEAD OF THE DEPARTMENT OF FACULTY OF LIFE SCIENCES | | | No: 06
Date: 25-01-2021
Time: [01.15 p.m.](01.15 p.m. to:)[ to:](01.15 p.m. to:) 01.45 p.m. .
Venue: Zoology lab. | | | --- | --- | --- | --- | --- | | Conducted by
Dr. Nandini Vaz Fernandes
(DEAN, FACULTY OF LIFE SCIENCES) | | | Logistic Support:
Bhavana Sawardekar ( Executive Assistant) | | | ATTENDEES: -
1. Sarah Mesquita
2. R. Kanchana
3. Madhu P. Balekai (Proxy-Zoology) | | | ABSENTEE:
4. Sangeeta Sankhalkar | | | AGENDA:
1. Status of Practicals of Odd Semester – 202-21
2. Upcoming BOS
3. Submission of Academic work record
4. Academic Audit 2020-2021
5. NAAC preparation
6. AOB | | | | | | S.N. | Agenda | Discussion / Action required | | Decisions / Action taken | | 1 | Status of Practicals of Odd Semester – 202-21 | - Dean asked dif all Practical assessments (PAs) were completed.
- Biochemistry, Biotechnology and Zoology Completed.
- Status of Botany to be affirmed as there was no representative.
- Dean asked the HODs to make a list of skills to be expected from each practical course of FY and SYBSc. | | - Component of skill of the practicals to be performed when students come on campus for attending practicals during the even semester.
- Biotech and Biochemistry depts. May use CRL for conduct of practical. Also both departments may call students on alternate days and use each others labs to maintain social distancing.
- Alternatively if department | | | | | wishes, they can call the students for the same assson as the exams are completed. In such case, the HODs are required to furnish the details of when the students will be reporting on campus and submit it as soon as possible to the Dean. | | --- | --- | --- | --- | | 2 | Upcoming BOS | Agenda of BOS should also include the following:
1. Approval of LOCF of the department .
2. Identify additional SWAYAM courses as internships or extra credits. Departments to check for soft skill courses.
3. Additional SEC/GEC course can be identified
4. Can prepare and approve Non-practical based elective course. (These can be floated in case there is deficit of workload and offer wider choice of electives to the students) . | - BOS to be scheduled in the month of February.
- LOCF document to be discussed with Deans before initiating process for BOS meeting.
- Biochemistry department to consider approval of‘Bioinformatics’course as SEC for life science students. | | 4 | Progress of academic works at the departments. | - Dean appreciated timely submission of Academic works record of Biotechnology department.
- All departments to adhere to the requirements of the record submissions as and when asked.
- All HODs are asked to submit course wise compiled excel sheet of academic | - Compiled excel sheet of academic engagement of theory and practicals for odd semester to be submitted by HODs at the earliest. | | | | engagement of theory and practicals for odd semester. | | | --- | --- | --- | --- | | 3 | Academic
audit 2020-21 | - Academic audit to be held anytime after 5th Feb, 2021.
- Documents need to be kept ready:
-Audit forms of all courses.
- Audit Supplementary forms submitted to be submitted:
1) Form 2-Department information(Single for Department)
2) Form 3-DFC approval for Evaluation Scheme (Single for Department)
3) Form 4-Course evaluation modes and rubric of assessment(Single for CourseTo be uploaded on CLAAP/GC)
4) Form 5-CLAAP Monitoring Form (Single for Department) .
Evidences of all should be given as soft copy. | - HODs to submit supplementary forms at the earliest. (Hardcopy duly signed) and soft copy to beemailed after scanning.
- All emails to be sent to

FAQs

What meeting details are recorded in the minutes?

The minutes capture the meeting number, date, time range, venue, and who conducted the meeting, along with attendees and absentee details.

Which agenda items are discussed for the odd semester and academic planning?

The minutes cover the status of odd semester practicals, upcoming BOS planning, submission progress of academic work records, and academic audit preparation.

What actions are required for NAAC preparation and annual reporting?

Departments are instructed to upload departmental data for NAAC and HODs are asked to prepare annual reports for the past five years in the AQAR format covering the seven criteria.

Sep 12, 2026

Uploaded by Maeve