SAMPLE SHARED USE AGREEMENT TEMPLATE - Sharing Technology and Devices Between Organizations - For the Shared Use of Technology and Devices

Sep 16, 2026

Uploaded by Rowan

Sample Shared Use Agreement Template for sharing technology and devices between two organizations to support digital learning in afterschool programs. The agreement covers term and termination, effective date, equipment covered with itemization, permitted use and usage restrictions, legal compliance, access security and maintenance responsibilities for each organization, maintenance and restitution/repair procedures, operational cost documentation, liability and indemnification, insurance and shared claim proceeds, evaluation and conflict resolution, ownership at termination via depreciation and potential buyout, entire agreement, and amendments, ending with signatures.

LanguageEnglish

CategoryForms

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Recitals

1. Term

2. Effective Date

3. Equipment Covered

4. Permitted Use of Equipment

5. Compliance with Law

6. Obligations of Access, Security, and Maintenance for Organization 1

7. Obligations of Access, Security, and Maintenance for Organization 2

8. Maintenance

9. Restitution and Repair

10. Operational Costs

11. Liability and Indemnification

12. Insurance

13. Evaluation/Conflict Resolution

14. Ownership at Termination of Agreement

15. Entire Agreement

16. Amendments

Signatures

SAMPLE SHARED USE AGREEMENT TEMPLATE SHARING TECHNOLOGY AND DEVICES BETWEEN ORGANIZATIONS AGREEMENT BETWEEN AND (organization) (organization) FOR THE SHARED USE OF TECHNOLOGY AND DEVICES, NAMELY (list technology here) . RECITALS WHEREAS, to promote and facilitate the use of technology and devices for digital learning in afterschool programs. WHEREAS, to maximize use of technology and devices among all partners . WHEREAS, is the sole owner of the technology and devices . OR WHEREAS, and share joint ownership of technology and devices . Each group will ow n a 50% share of this equipment, and agrees to promptly pay for its share of the purchase price, maintenance agreements, insurance costs, and other expenses as may be agreed to during the term of this agreement . NOW, THEREFORE, and agree to cooperate with each other as follows: 1. Term • This Agreement will begin on and will continue for a period of years unless sooner terminated. • This Agreement may be terminated prior to its expiration, for [add basis here] upon days/months/years written notice . • Extension of Term -At the end of the initial term of the agreement, the groups will communicate to decide on continuing the agreement, in one year extensions, and whether to continue insurance and maintenance agreement coverage . 2 . Effective Date This Agreement shall be effective on . Continued on next page... 3. Equipment Covered ITEM MAKE, MODEL, DESCRIPTION, COST OF ACQUISITION Example: • Five laptop computers • Printer Example: • Samsung Chrome book III: $229.99 x 5 • Canon PIX MA MG3620 Printer: $49.99 Less discount: 0 Plus Tax: t bd Total: $1199.94 4. Permitted Use of Equipment a . Monthly Usage b. Usage Restrictions 5. Compliance with Law All use of technology equipment shall be in accordance with state and local law. 6. Obligations of Access, Security, and Maintenance for (organization 1) a . Designation of Employee b. Access and Security c . Supervision d. Storage e . Routine Maintenance 7. Obligations of Access, Security, and Maintenance for (organization 2) f. Designation of Employee g. Access and Security h. Supervision i. Storage j. Routine Maintenance 8. Maintenance 9. Restitution and Repair a . Inspection and Notification b. Repairs c . Reimbursement Procedure d. Disagreements Continued on next page... 10. Operational Costs a . Documentation of Costs b. Purchasing Costs c . Maintenance Costs d. Staffing Costs 11. Liability and Indemnification 12 . Insurance Each group will safeguard the equipment . In the event of the equipment ’s damage, loss, theft, or destruction, an insurance claim will be made and the proceeds from the paid claim will be shared equally by the two groups . The groups will communicate and decide on replacing the equipment at such an occasion and executing another agreement on ownership and use . 13. Evaluation/Conflict Resolution 14. Ownership at Termination of Agreement The depreciated value of this equipment is set at 50% of acquisition cost at the end of the terms of this agreement; reducing 10% per year at the end of each successive year thereafter. By mutual agreement, one group may buy out the other ’s interest in the equipment for 50% of the set depreciated value at the anniversary/renewal dates of the agreement . As an example, if the initial cost is $2000, one group may, with mutual agreement buy out the other ’s ownership interest for $500 at the end of five years . ($2000 x.5 = $1000 x .5 = $500) . 15. Entire Agreement This Agreement constitutes the entire understanding between the parties with respect to the subject matter and supersedes any prior negotiations, representations, agreements, and understandings . 16. Amendments SIGNATURES AFTERSCHOOL TECHTOOLKiT

FAQs

What is the purpose of the shared use agreement in the template?

It promotes and facilitates the use of technology and devices for digital learning in afterschool programs, maximizing use among partner organizations.

What responsibilities does each organization have for access, security, and maintenance?

Each organization must designate employees, provide access and security, handle supervision, ensure proper storage, and perform routine maintenance according to the agreement sections.

How is ownership handled when the agreement ends?

The equipment’s depreciated value is set at 50% of acquisition cost at the end of the term, reducing by 10% per year thereafter; by mutual agreement, one group may buy out the other’s interest at 50% of the set depreciated value.

What happens if the equipment is damaged, lost, stolen, or destroyed?

An insurance claim is made and the proceeds are shared equally by the two groups, followed by communication to decide on replacement and whether to execute another ownership and use agreement.

Sep 16, 2026

Uploaded by Rowan