Sample Request for Proposal - Agency Selection - RCS/State/2024

Sep 12, 2026

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Sample Request for Proposal (RFP) template for selecting an agency to enhance/customize and develop new modules in the e-RCS Generic Portal, including cloud hosting, management, and end-to-end operation and maintenance of the RCS State web portal. Defines purpose, bid terms, clarification process, bid pricing and currency rules, submission procedures through designated systems, rejection and disqualification conditions, evaluation criteria, deliverables, notification of award, contract signing, and confidentiality obligations. Includes disclaimers and instruction sections for bidders and recipient responsibilities.

LanguageEnglish

CategoryLetters

FormatPDF

Pages42

Reading Time15 min

AccessFree to download

Section-A (Invitation to Bid)

Section-B Instructions to Bidders

About RCS-

Purpose of RFP

Inter changing terms used in the document

Disclaimer

No Legal Relationship

Recipient Obligation to inform itself

Language of Bids

Erasures or Alterations

Terms & Conditions of Bidder

Acceptance of selection Process & terms

Clarification of RFP

Pre-bid Clarification

Bid Prices

Fixed Prices & Currency

Procedure & Submission of Bid (NICSI)

Procedure & Submission of Bid (GEM)

Procedure & Submission of Bid through e-Tendering OR by any other State-specific process of procurement

Rejection & Disqualification of Bid

Pre-Qualification

Evaluation Criteria

Bid Submission Process

Deliverables

Preliminary Examination

Notification of Award & Signing of Contract

Confidentiality

Section-C Scope of Work

Admin Panel

Registration Module

Amendment Module

Annual Return Filing Module

Sales Officer Module

| | | | --- | --- | | | Sample Request for Proposal | | for Selection of Agency For
Enhancement/customization, Development of new modules in e-RCS Generic Portal, cloud Hosting & Management, Operation & Maintenance of RCS
Web Portal.
RFP NO. : RCS//2024/ .......
Issued By
Registrar of Cooperative Society Government of
DISCLAIMER: Through this Sample RFP, a generic format for RFP is being circulated to aid the States/UTs in preparing their respective. However, the overall responsibility of DPR preparation following the extant rules of the States/UTsand approval rests with the RCS of the respective States/UTs including correctness of RFP | | Contents 1. Section-A (Invitation to Bid) ...................................................................................................................................4 2. Section-B Instructions to Bidders ............................................................................................................................ 6 2.1.1 About RCS- ........................................................................................................................ 6 2.1.2 Purpose of RFP .......................................................................................................................................... 6 2.1.3 Inter changing terms used in the document ................................................................................................. 6 2.1.4 Disclaimer ................................................................................................................................................. 7 2.1.5 No Legal Relationship ............................................................................................................................... 7 2.1.6 Recipient Obligation to inform itself .......................................................................................................... 7 2.1.7 Language of Bids ....................................................................................................................................... 7 2.1.8 Erasures or Alterations ............................................................................................................................... 7 2.1.9 Terms & Conditions of Bidder ................................................................................................................... 7 2.1.10 Acceptance of selection Process & terms ...............................................................................................8 2.1.11 Clarification of RFP............................................................................................................................... 8 2.1.12 Pre-bid Clarification .............................................................................................................................. 8 2.1.13 Bid Prices .............................................................................................................................................. 9 2.1.14 Fixed Prices & Currency ........................................................................................................................9 2.1.15 Procedure & Submission of Bid (NICSI) ................................................................................................9 Procedure & Submission of Bid (GEM) ..................................................................................................................9 Procedure & Submission of Bid through e-Tendering OR by any other State-specific process of procurement ....... 10 2.1.16 Rejection & Disqualification of Bid ..................................................................................................... 10 2.1.17 Pre-Qualification ................................................................................................................................. 10 2.1

FAQs

What is this RFP template used for?

It provides a generic RFP format to select an agency for enhancement/customization and development of new modules in the e-RCS Generic Portal, including cloud hosting, management, and operation and maintenance of the RCS web portal.

What sections are included for bidders?

The template includes Section-A (Invitation to Bid) and Section-B (Instructions to Bidders), covering bid language, bid terms, clarification process, pricing and currency, submission procedures, evaluation criteria, and rules for rejection or disqualification.

How does the RFP handle award, contracting, and confidentiality?

It includes guidance for preliminary examination, notification of award and signing of contract, and confidentiality obligations for the involved parties.

Sep 12, 2026

Upload by Himbo