sample-in-kind-template-with%20Instructions-march2016 - In-kind contributions form instructions

Sep 16, 2026

Uploaded by Callum

Instructions guide organizations on documenting third-party in-kind contributions of goods, facilities, or services to satisfy the matching requirement for an NEA award. The form must exclude contributions from the grantee, only list necessary, reasonable, and allowable costs aligned with the approved project budget and 2 CFR 200 Uniform Guidance Subpart E. Users enter values by specifying item details and fair market value for goods, rental rates and usage dates for facilities, and service hours, dates, types, and pay rates for volunteer services, supported by corroborating documentation.

LanguageEnglish

CategoryForms

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

In-kind contribution reporting requirements

Who can provide contributions

Valuation and documentation for goods, facilities, and volunteer services

Form completion fields and examples

Instructions: Use the templates, or a similar form, on pages 2 and 3 to document in-kind contributions. In-kind contributions are third-party donations of goods, facilities, or services used to meet the matching requirement for an NEA award. Your organization is not required to use these exact forms if your organization has other means to record the data. Do not include property, facilities, or services contributed by your own organization. The third-party donations must be necessary and reasonable for the project, and allowable per 2 CFR 200 Uniform Guidance Subpart E – Cost Principles. On the form, show how the value of each contribution was determined by filling in the appropriate boxes. 􀁸 For donated goods, 􀂃 provide a description and number of items, 􀂃 date provided, and 􀂃 the total fair market value of the items; 􀁸 For facilities, 􀂃 the published rental rate and hours or dates the facility was used. 􀁸 For volunteer services (one person per form), 􀂃 list the number of hours worked, 􀂃 date(s) of service, 􀂃 type of service, and 􀂃 rate of pay. Examples of completed in-kind contribution reports are on pages 4 and 5 – Example A and B. All in-kind items reported must: 􀁸 Be provided by a third-party, either an individual or an organization, not the grant recipient. 􀁸 Be for allowable costs and activities that were included in your approved project budget. 􀁸 Be supported by documentation that corroborates the fair market value of the goods or services provided. While you may use allowable third-party in-kind contributions to meet the matching requirement foryour award, you cannot be reimbursed by the NEA for in-kind donations. Additional guidance regarding in-kind contributions is located in 2 CFR 200 Uniform Guidance. See especially, §200 .306 Cost sharing or matching (b),(d)–(j) . See also the “General Terms and Conditions” and “How to Manage Your NEA Award Handbook” at [http://arts.gov/grants/manage-your-award](http://arts.gov/grants/manage-your-award). If you have questions, please contact the Grants & Contracts Office at [grants@arts.gov](grants@arts.gov) or (202) 682- 5403. GRANTEE ORGANIZATION: Organization: NEA Award \#: Project: Authorizing Official: Email: Contact Person: Email: To the best ofour knowledge the below goods and/or services were donated to our organization in support of the project and are allowable costs per the approved project budget and 2 CFR 200-Subpart E Cost Principles. DONOR DATA: Donor’s Name (Print): Donor’s Email: Phone \#: | Description of Donated Goods or Facilities | Date Provided
or Used | Fair Market Value | | --- | --- | --- | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | TOTAL: $0 2 CFR §200 .306 (j) For third-party in-kind contributions, the fair market value of goods and services must be documented and to the extent feasible supported by the same methods used internally by the non-Federal entity. GRANTEE ORGANIZATION: Organization: NEA Award \# Project: Authorizing Official: Email: Contact Person: Email: To the best ofour knowledge, the below volunteer performed the listed service(s) on the specified date(s) and times. VOLUNTEER DATA: Volunteer’s Name (Print): Volunteer’s Email: Phone \# | Date(s) of Service: | Total Hours Worked: | Location(s) of Service: | Service Performed: | Fair Market Value of Service: | | --- | --- | --- | --- | --- | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | TOTAL $0 | Rate based on: | | | --- | --- | 2 CFR §200 .306 (e)… Rates for third-party volunteer services must be consistent with those paid for similar work by the nonFederal entity. In those instances in which the required skills are not found in the non-Federal entity, rates must be consistent with those paid for simil

FAQs

What types of in-kind contributions can be documented on the form?

The form covers third-party donations of goods, facilities, or services used to meet the matching requirement for an NEA award.

Can the grantee organization include its own contributed goods, facilities, or services?

No. Property, facilities, or services contributed by the grantee organization are not included; only third-party donations should be reported.

How should the fair market value for donated goods, facilities, and volunteer services be determined?

Values must be shown by filling in the appropriate boxes: donated goods require a description, item count, date provided, and total fair market value; facilities require the published rental rate and usage hours or dates; volunteer services require hours worked, service dates, service type, and rate of pay. Documentation must corroborate fair market value using appropriate methods.

Sep 16, 2026

Uploaded by Callum