Sample email to set up meeting for informal verbal warning or written reprimand - Disciplinary meeting scheduling

Sep 1, 2026

Professional email template used by a supervisor to schedule a meeting with an employee regarding an internal disciplinary matter. The message specifies the purpose of the meeting, includes placeholders for date, time, and location, and states that the meeting may result in discipline under Article 7.2 of the ACE collective bargaining agreement. It also informs the employee of the right to have ACE representation and requests notification of the representative’s attendance.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages1

AccessFree to download

Meeting scheduling

Purpose and potential discipline

Date, time, and location

Representation rights

Closing

FAQs

What is the purpose of this email template?

To schedule a meeting to discuss an employee matter that may lead to discipline.

What details should be filled in before sending?

Insert the day, date, time, location, and the names/titles of the employee and supervisor.

Can the employee bring ACE representation to the meeting?

Yes. The email states the employee may have ACE representation and asks the employee to let the supervisor know in advance who will attend.

Sep 1, 2026

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