Rider University - Travel and Business Related Expense Policies - Revised April 2002

Sep 21, 2026

Rider University Travel and Business Related Expense Policies establish accountability and consistent reimbursement standards for travel and business expenditures incurred while performing authorized university activities. The policy requires prior approvals where applicable, defines documentation and exceptions, and outlines permitted and non-reimbursable costs across airfare, lodging, meals, local transportation, group bus travel, rail, and other specific travel services. It also covers payment, travel advances, and guidance for personal travel and student or organizational group travel.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages16

Reading Time6 min

AccessFree to download

Introduction

Scope of Policy

Prior Approval of Travel and Business Related Expenses

Documentation Standards

Exceptions

Travel Services

American Express Corporate Card

Travel Advances

Airline Travel

Automobile Rentals

Hotels

Local Transportation

Group Travel by Bus

Rail Transportation

Meals

Personal Travel

Non-Reimbursable Expenses

Rider University Travel and Business Related Expense Policies Revised April, 2002 Table of Contents Introduction .................................................................................................................. 1 Scope of Policy............................................................................................................. 1 Prior Approval of Travel and Business Related Expenses ...............................................1 Prior Approval of Travel ...............................................................................................2 Approval of Travel and Business Related Expenses........................................................2 Documentation Standards..............................................................................................3 Exceptions....................................................................................................................4 Travel Services .............................................................................................................4 American Express Corporate Card.................................................................................4 Travel Advances ...........................................................................................................4 Airline Travel ...............................................................................................................5 Automobile Rentals ......................................................................................................6 Business use of Personal Cellular Telephone..................................................................6 University Provided Cellular Telephones .......................................................................7 Hotels ...........................................................................................................................7 Lodging Expense within a Two Hour Drive of Rider ......................................................8 Room Service ...............................................................................................................8 Local Transportation .....................................................................................................8 Group Travel by Bus.....................................................................................................8 Rail Transportation .......................................................................................................9 Meals ...........................................................................................................................9 Business Meals .............................................................................................................9 Meals Only Involving University Personnel ...................................................................9 Business Meals Involving University Employees and Others........................................ 10 Courtesy Gifts for Friends in Exchange for Meals or Lodging ...................................... 10 Travel Expenses for Other Than University Employees................................................ 10 Recruiting Expenses.................................................................................................... 10 Complimentary Ticket Policy ...................................................................................... 10 Personal Travel........................................................................................................... 11 Student Groups Traveling in the Name of Rider University .......................................... 11 Organization and Reconciliation of Group Travel Documentation ................................ 11 Personal Automobile Travel ........................................................................................ 11 Car/Van Service........................................

FAQs

What is the purpose of the Rider University travel and business related expense policies?

The policies provide guidance for identifying legitimate travel and business related expenses, ensure responsible use of funds, and support consistent reimbursement decisions across the university.

When is prior approval required for travel and business related expenses?

Prior approval is required for certain categories of travel and related expenses, as specified in the policy sections covering prior approval for travel and for travel and business related expenses.

What types of expenses are addressed, and are there non-reimbursable items?

The document covers major categories including airline travel, lodging, meals, transportation, travel services, and personal travel rules. It also includes a section listing non-reimbursable expenses.

Sep 21, 2026

Upload by Sophia Brooks