RFQ_LIP_Web_Contractor - Request for Quote (RFQ) - Technical or Professional, Non-personal Services

Sep 12, 2026

Request for Quote (RFQ) issued by the Smithsonian Institution, Center for Folklife and Cultural Heritage, seeking a project coordinator to provide technical professional, non-personal services. The scope includes inventorying existing resources and curating an easily navigable portal highlighting Latine music collections and educational materials under a labor-hour order for 400 hours. Quotes must be submitted by email and evaluated on equal importance of relevant experience/past performance and price, with specific insurance, SAM registration, and UEI requirements.

LanguageEnglish

CategoryForms

FormatPDF

Pages17

Reading Time6 min

AccessFree to download

Submitting Your Quote

Description of Required Services

Evaluation

Insurance Requirements

System for Award Management (SAM) Registration

Unique Entity Identifier (UEI) Number

Legislative and/or Administrative Requirements

Smithsonian Institution OCon 105 Request for Quote (RFQ) Technical or Professional, Non-personal Services This Request for Quote (RFQ) is issued by the Center for Folklife and Cultural Heritage, Smithsonian Institution (SI), for technical professional, non-personal services to provide project coordination services in accordance with the Statement of Work (SOW) . I. SUBMITTING YOUR QUOTE Price quotes may be submitted by email. Quotes are due by 11:59 p.m., on Friday, January 23, 2026, at: Attn: Logan Clark Email to: [ClarkLE@si.edu](ClarkLE@si.edu) II. DESCRIPTION OF REQUIRED SERVICES The SI has a requirement for a project coordinator with broad knowledge of music of Latine communities to inventory our existing resources and curate an easily navigable portal that highlights our collection of Latine music and educational resources. A Labor-Hour order will be awarded. The award will be for 400 hours. III. EVALUATION The SI plans to award based on best value to the SI considering the following factors. The SI plans to award without discussions, however, does reserve the right to conduct discussions if later determined by the Contracting Officer to be necessary. All of the following factors are of equal importance. Evaluation factors are: A. Relevant Experience/Past Performance 1. Relevant experience is that obtained within the past 5 years providing or performing services of similar size, scope, complexity and type of client that indicates your suitability for this project. Provide demonstrated experience working with US Latine musical content, preferably in an educational or exhibition-based context. Please also include any experience working with web content creation or management. 2. Past Performance should be demonstrated in resume form. Provide contract periods of performance dates and brief description of the work performed. B. Price – Please include hourly rate in your proposal, incorporating all costs for completing work required in SOW. IV. INSURANCE REQUIREMENTS Prospective contractors are required to have General Liability Insurance for (a) bodily injury and property damage and (b) advertising injury and personal injury with a limit of $1 million per occurrence and $2 million in the aggregate for third party losses. If you do not have your own insurance, you may purchase it from the Smithsonian for a small amount. The SI must be listed as additional insured for the General Liability insurance. V. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION It is a requirement that current and prospective recipients of contracts and purchase orders awarded by the SI must have an active SAM registration to be eligible for awards, and maintain an active record in SAM throughout the period of time the SI award will bein effect. The SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter. The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI with correctly directing payments on your invoices and complying with the Federal Debt Collection Improvement Act of 1996. Within thirty (30) calendar days after your SAM registration is activated you must mail a notarized letter to SAM. You will receive guidance on this procedure throughout the SAM registration process and again after your SAM registration is activated. Federal agencies, including SI, have been assured that once an entity’s SAM registration is activated, agencies may engage that entity. Notarized letters from registered entities will need to contain specific language. OCon&PPM has provided the preferred language for letters with our form memo OCon 120 – Mandatory Registration in the System for Award Management (SAM) that accompanies this RFQ. If yours is the acceptable price quote and you are selected for award, your organization's active registration with SAM must be verifi

FAQs

How are quotes submitted and when are they due?

Quotes may be submitted by email. Quotes are due by 11:59 p.m. on Friday, January 23, 2026.

What services does the Smithsonian require in this RFQ?

The contractor must coordinate the project by inventorying existing resources and curating an easily navigable portal highlighting Latine music and educational resources.

What prerequisites are required for award eligibility (SAM and UEI)?

Eligible recipients must maintain an active SAM registration during the award period, complete a notarized letter process within 30 calendar days after activation, and use an assigned UEI for SAM updates and changes.

Sep 12, 2026

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