Request for Quotations - RFQ 8000.0002 - Written Translation Services

Aug 31, 2026

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Request for Quotations RFQ# 8000.0002 solicits quotes for written translation services for FHI 360 grants-related documents. The scope covers translations from English into Spanish, Portuguese, and French while requiring identical document format, with graphics and/or pictures not translated. Quotes must address vendor capability, electronic submission and delivery capacity, and inclusion of required bid elements. Evaluation, submission process, negotiation rights, and quotation guarantee period are specified.

LanguageEnglish

CategoryInvoices

FormatDOCX

Pages12

Reading Time4 min

AccessFree to download

Background

Purpose

Duration

Scope of Work

Vendor Selection & Master Service Agreements Award

Vendor Evaluation Criteria

Questions and Answers

Quotation Submittal

Request for Quotations RFQ# 8000.0002 Written Translation Services FHI 360 1825 Connecticut Ave, NW Washington, DC 20009 Issue date: January 16, 2014 Response Deadline: January 24, 2014 via email: HYPERLINK "mailto:dmanning@fhi360.org" dmanning@fhi360.org Submit Questions by: January 21, 2014 via email: HYPERLINK "mailto:dmanning@fhi360.org" dmanning@fhi360.org Expected Award: February 4, 2014 BACKGROUND FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories. FHI 360’s policy is to develop contractual documents in English; however, the organization is committed to ensuring that our implementing partners in the 60 countries that we serve are able to understand FHI 360 organizational policies and the regulatory framework surrounding its projects. PURPOSE FHI 360 is soliciting quotes from qualified organizations for written document translation services of the following documents: FHI 360 Grants Manual; FHI 360 Grant Terms and Conditions; USAID Grant templates; Other USG Standard Grant; HHS-CDC Terms and Conditions; NIH Terms and Conditions; Other donor Standard Grant; Gates award – Special Terms and Conditions; and Other contractual documentation, as necessary. DURATION FHI 360 intends to award two (2), one-base period with two-one year option period Master Service Agreements (ID/IQ) for written translation services which will be procured on a Firm-Fix-Price basis utilizing individual service orders. However, FHI 360 makes no amount ordering guarantee. SCOPE OF WORK In January 2014, FHI 360’s Department of Contracts Management Services (CMS) concluded the elaboration of its Grants Manual and grant templates. The purpose of the manual and grant templates is to assist with the process and overall application and operation of grant programs administered by its Head Quarters and Country Offices. The grants manual, the grant templates and the grant terms and conditions in addition to creating organizational uniformity in the management of assistance awards as it sets forth administrative and financial policies and procedures FHI 360, will serve as a the guide that both applicants and recipients may follow in order to access grant funds administered by FHI 360. These are English language documents, on 8.5” x 11” paper size, in Times New Roman font size 11, single spaced, with a vertical orientation, with 1” margins (top, bottom, left and right). Translated documents are expected to contain the same format. Graphics and/or pictures in the documents shall not be translated. FHI 360 seeks to find two (2) cost-effective and reliable vendors to provide consistent, high quality written translation services of its CMS Grants Manual, grant templates, grant terms and conditions as well as other CMS documents from English to Spanish, Portuguese and French. The successful offeror must be able to produce high quality materials from originals provided in electronic, as well as hard copies; and must be capable of supporting FHI 360’s service requirements in a timely and efficient manner. VENDOR SELECTION & MASTER SERVICE AGREEMENTS AWARD The basis for selection will be the vendors’ proven capacity and capability to provide the required services in a timely and efficient manner and price, as well as other factors such as the ability to accept documents via electronic submission, delivery capabilities and business references. VENDOR EVALUATION CRITERIA All quotations will be reviewed, evaluated and scored based upon the criteria listed below, in descending order. The point structure for evaluating the quotations is

FAQs

What documents are included in the translation services request?

FHI 360 requests translation of its Grants Manual, grant terms and conditions, USAID grant templates, other USG standard grant materials, HHS-CDC terms and conditions, NIH terms and conditions, other donor standard grants, Gates award special terms, and other contractual documentation as needed.

Which target languages are required for translated documents?

Translations are required from English into Spanish, Portuguese, and French.

What are the formatting and content requirements for the translated documents?

Translated documents are expected to contain the same format and specified physical and typography settings; graphics and/or pictures in the documents must not be translated.

Aug 31, 2026

Upload by Oliver