Request for Quotation (RFQ) for Procurement and Supply of - Cylinders and Cylinder Accessories for Medical Use - Version 3.0 - Submission details and requirements

Sep 12, 2026

Request for Quotation (RFQ) version 3.0 invites qualified vendors to quote for procurement and delivery of medical oxygen cylinders and cylinder accessories for transportation, storage, and dispensing in five countries: Liberia, Malawi, Nigeria, Uganda, and Zambia. The RFQ outlines required proposal documentation, including an Excel proposal template covering quantities, key technical specifications, budget, vendor details, technical requirements, and country regulatory checklists. It specifies response format, evaluation criteria, delivery terms preference under DAP Incoterms (CIP minimum), and contact details for submissions by the stated deadline.

LanguageEnglish

CategoryLetters

FormatPDF

Pages22

Reading Time8 min

AccessFree to download

Summary of Key Information

Summary of Documents Required

Overall Purpose

Background

Owners and end users

Procurement Requirements

Objectives and Scope

Vendor Selection Criteria

Response Format

Technical Specifications

Request for Quotation (RFQ) for Procurement and Supply of Cylinders and Cylinder Accessories for Medical Use 1 Summary of Key Information | Release of Request for Quotes, RFQ: | Friday, April 30th, 2021 | | --- | --- | | Quotations Due: | ~~Monday, May 17th~~,~~ 2021 ~~Tuesday, May 18th, 2021 | | Contact Information: | [oxygenRFQ@clintonhealthaccess.org](oxygenRFQ@clintonhealthaccess.org) | | Version No: | 3.0 | 2 Summary of Documents Required 1. Cover Letter 2. Completed Proposal Template in Excel format including tabs for: a. Quantities and Key Technical Specifications (See ANNEX A – QUANTITIES AND KEY TECHNICAL SPECIFICATIONS BY COUNTRY) b. Budget (See 5.2 BUDGET) c. Vendor Details (See 5.3 VENDOR DETAILS) d. Technical Specification (See ANNEX D – TECHNICAL REQUIREMENTS BY EQUIPMENT TYPE) e. Regulatory Requirements (See ANNEX C – REGULATORY REQUIREMENTS BY COUNTRY for checklist of regulatory requirements by country) 3. Supporting Documentation shared in folders as follows, clearly labeled in English, as described in 5.1 TECHNICAL SPECIFICATIONS a. Technical Information b. Proof of Quality c. Warranties d. Repair and Maintenance e. Regulatory (See ANNEX C – REGULATORY REQUIREMENTS BY COUNTRY for checklist of regulatory requirements by country) f. Product Recall A template is available here to assist with Section 2 of the proposal submission: CHAI & PATH Request for Quotation (RFQ) for Procurement (Cylinders and Cylinder Accessories for Medical Use) 3 Overall Purpose The Clinton Health Access Initiative (CHAI) and PATH, supported by funding from Unitaid, are pleased to invite interested and capable vendors to submit quotes for the procurement and delivery of cylinders and cylinder accessories used for the transportation, storage, and dispensation of medical oxygen to 5 countries (Liberia, Malawi, Nigeria, Uganda and Zambia) . Interested organizations should make their submissions to [oxygenRFQ@clintonhealthaccess.org](oxygenRFQ@clintonhealthaccess.org) by ~~Monday, May 17th~~,~~ 2021 ~~Tuesday, May 18th, 2021 . 3.1 Background The main objective of this project is to facilitate the purchase of respiratory care equipment prioritized by the Ministries of Health in Liberia, Malawi, Nigeria, Uganda and Zambia. CHAI and PATH will work with the appropriate government agencies in each of the countries to fund prioritized equipment for respiratory care used in the management of severe and critical COVID-19 patients. Recipient countries of this specific procurement – Liberia, Malawi, Nigeria, Uganda and Zambia – face significant shortages cylinders and ancillary devices. These shortages have been exacerbated by oxygen demand surges resulting from COVID-19. Rapid procurement of these prioritized items will strengthen the emergency response in recipient countries, as well as strengthen the long-term ability to provide safe oxygen therapy. This procurement will be conducted with consideration given to efficiency, cost-effectiveness, and long-term sustainability. The specific procurement requests were developed by the respective Ministries of Health in focus geographies, each corresponding to the national COVID-19 task force plans. 3.2 Owners and end users The ultimate owners of the goods to be procured will be the Ministries of Health in targeted countries. The main users of the products procured will be clinicians delivering oxygen in public health facilities in targeted countries. 4 Procurement Requirements 4.1 Objectives and Scope CHAI and PATH are seeking quotes which include the procurement and delivery of five orders to five countries, preferably under DAP INCOTERMS (CIP minimum) of 8,427 cylinders, 2,155 pressure regulators with manometer 2,155 flowmeters, and 2,155 bubble humidifier bottles with specified connections to ensure compatibility for oxygen delivery to the patient. For detailed quantities and key specification country, please refer to 9. ANNEX A – QUANTIT

FAQs

What is the overall purpose of this RFQ?

CHAI and PATH invite capable vendors to submit quotes for procurement and delivery of medical oxygen cylinders and cylinder accessories to support emergency and long-term oxygen therapy in five target countries.

What documents are required in the vendor’s proposal submission?

Vendors must submit a cover letter and a completed Excel proposal template with tabs for quantities and key technical specifications, budget, vendor details, technical specifications, and regulatory requirements, plus supporting documentation provided in clearly labeled English folders.

How will submitted quotes be evaluated?

Quotes will be reviewed against specifications, performance and operational criteria (including warranties), quality and regulatory requirements, after-sales service support and costs, and manufacturing and delivery lead times; financial offers are considered after technical terms are deemed acceptable.

Sep 12, 2026

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