Request for Proposal - Security Services - Security Services for CARE Offices

Sep 19, 2026

Upload by Jiven

Request for Proposal seeks a security service provider for CARE South Sudan offices in Bor Town, Wau Town, Torit Town, Yida, and Mankien. The assignment requires provision of three trained guards covering day and night shifts, with visitor access control, premises patrolling, emergency response capability, and reporting through daily/weekly incident logs. Bidders must meet qualifications including registration, tax compliance, valid licenses, and experience with UN agencies and/or international NGOs, and submit technical and financial proposals by the stated deadline.

LanguageEnglish

CategoryLetters

FormatPDF

Pages12

Reading Time4 min

AccessFree to download

Introduction

Objective of the assignment

Duration of the assignment

Scope of work

Shift coverage and guard duties

Work schedules

Responsibilities and reporting

Confidentiality

Provider personnel general qualifications

Selection Criteria

Submission of Proposals

REQUEST FOR PROPOSAL SECURITY SERVICES FOR CARE OFFICES Introduction CARE South Sudan is an international humanitarian organization dedicated to fighting poverty and social justice with a special emphasis on women and girls. CARE South Sudan is part of CARE International whose vision is to seek a world of hope, tolerance and social justice, where poverty is overcome, and people live in dignity and security. CARE has been present in South Sudan since 1970, before the country’s independence. CARE South Sudan head office is in Juba with operates in Jonglei, Unity State, Western Bahr El Ghazal, Upper Nile, and Eastern Equatorial. Objective of the assignment To find a service provider offering security solutions for CARE South Sudan in Bor Town, Wau Town, Torit Town, Yida and Mankien. Duration of the assignment One year with possibility of extension/renewal depending on the agreement made between the parties. Scope of work: The contractor will provide security services to all CARE South Sudan offices. The security service provider will be responsible for the provision of three (3) security guards. The duties of the guards will include, but are not limited to, the following: • Day Shift (1 guard): The guard will be assigned to the day shift. The guard will be stationed at the main gate and reception area at all times to monitor visitors and manage security access as well as patrolling the premises, ensuring security across the office, and managing vehicle access for both entry and exit. • Night Shift (2 guards): Two guards will be deployed during the night to monitor the premises, prevent unauthorized access, and ensure the safety of the property. Guards must be highly disciplined, smart, hard-working, and presentable at all times. They should possess strong verbal and written communication skills in English and be able to communicate in Arabic as well. Security Service Provider Responsibilities: • Provide and maintain three (3) qualified, disciplined, and trained security guards. • Ensure the guards are punctual, adhere to the code of conduct, and execute their duties diligently. • Provide uniforms and equipment for security personnel. • Conduct regular training and capacity-strengthening sessions for the guards. • Ensure guards can speak and write in English and communicate in Arabic. • Provide daily or weekly activity and incident reports. • Ensure that security personnel are well-versed in responding to emergencies and crisis situations. • Maintain proper supervision and management of the guards during their shifts. | Locations | Day guard | Night guard | Alarm | Mag torch | | --- | --- | --- | --- | --- | | Yida | 1 | 2 | 1 | 1 | | Torit | 1 | 2 | 1 | 1 | | Wau | 1 | 2 | 1 | 1 | | Bor | 1 | 2 | 1 | 1 | | Mankien | 1 | 2 | 1 | 1 | Work schedules. The cleaning work will be carried out outside office working hours within the following timeframe – from 0700hrs to 1800hrs and the night shift starts from 1800hrs to 0659hrs. Reporting and Monitoring: The security service provider will be required to submit a weekly or monthly report detailing the activities of the security personnel, any incidents or security concerns, and suggestions for improvement. Regular meetings with CARE South Sudan management will be held to review performance and address any issues or concerns. CONFIDENTIALITY By accepting to take part in the invitation, you agree to keep in confidence all information provided to you, whether written or oral, in relation to the invitation and/or in relation to the organization’s overall business, which is not already in the public domain, to use it only for the purposes of this bid and for no other reason and not to disclose any of the said information to any third party. THE PROVIDER PERSONNEL GENERAL QUALIFICATIONS The provider shall ensure that all personnel assigned to this contract have not been convicted of any serious criminal offence, including by a military tr

FAQs

What is the main objective of this Request for Proposal?

To identify a service provider that can deliver security solutions for CARE South Sudan offices in the specified towns and locations.

How many security guards are required and how are shifts assigned?

The provider must supply three guards total: 1 guard for the day shift and 2 guards for the night shift.

When and how must proposals be submitted?

Proposals must be received no later than Friday 28th March 2025 by email to SSD.Procurement@care.org, and they will be scored against the listed criteria.

Sep 19, 2026

Upload by Jiven