Rehabilitation Programs Handbook for Contractors - Rev. 03/11/2019 v2.5RED

Sep 16, 2026

Rehabilitation Programs Handbook for Contractors provides step-by-step guidance for contractors participating in City of Tampa housing rehabilitation procurement and project delivery. It covers the full contracting lifecycle, from invitation to bid, pre-bid walkthrough, and bid submission through contract award, subcontractor handling, and pre-construction conference and signing. It also details draw schedules, contractor payments and payment reductions, change orders, lien waivers, inspections, and contractor responsibilities, quality and standards, plus materials and specifications scope. The handbook includes required forms and sample documents for applications, authorizations, compliance, federal certifications, bid supplements, and contract administration.

LanguageEnglish

CategoryPaper Templates

FormatPDF

Pages63

Reading Time22 min

AccessFree to download

Invitation to Bid

Pre-Bid Walk Through

Bid Submission

Contract Award

Subcontractors

Pre-Construction Conference; Contract Signing

Review of Award Decision (Protest)

Draw Schedule

Contractor Payments

Payment Reduction

Change Orders

Lien Waivers

Inspections

Project Responsibilities

Contractor Quality and Standards

Materials and Specifications (Scope of Work Write-Up)

Separate Contracts

Handbook/Program Modifications or Revocation

Procedures for HCD Contractor List Application

Approval/Denial of Application

Appeal of Approval/Denial of Application

Suspension (Inactive Status) or Removal from the HCD Contractor List

Voluntary Withdrawal from HCD Contractor List

Appeal of Suspension (Inactive Status), Removal, or other Action

Contractor Application - SAMPLE

Authorization to Release Credit Information - SAMPLE

Pre-Bid Walk Through Sign In Sheet - SAMPLE

Invitation to Bid - SAMPLE

Bid Response Form - SAMPLE

Bid Supplement | Scope of Work Write Up Form - SAMPLE

Bid Supplement | List of Subcontractors and Suppliers

Bid Supplement | Contractor Compliance Affidavit

Bid Supplement | Federal Certification Forms - SAMPLE

Bid Opening Results - SAMPLE

Owner Selection of Contractor Form - SAMPLE

Housing Rehabilitation Work Contract - SAMPLE

Preconstruction Conference Report - SAMPLE

Notice to Proceed - SAMPLE

Housing and Community Development Division Handbook for Contractors Rev. 03/11/2019v2. 5RED Rehabilitation Programs Handbook for Contractors Table of Contents A. Invitation to Bid ......................................................................................................................................... 2 B. Pre-Bid Walk Through .............................................................................................................................. 2 C. Bid Submission ......................................................................................................................................... 2 D. Contract Award ......................................................................................................................................... 3 E. Subcontractors .......................................................................................................................................... 4 F. Pre-Construction Conference; Contract Signing ...................................................................................... 4 G. Review of Award Decision (Protest) ......................................................................................................... 4 A. Draw Schedule .......................................................................................................................................... 5 B. Contractor Payments ................................................................................................................................ 5 C. Payment Reduction .................................................................................................................................. 6 D. Change Orders ......................................................................................................................................... 6 E. Lien Waivers ............................................................................................................................................. 6 F . Inspections ................................................................................................................................................ 6 G. Project Responsibilities ............................................................................................................................. 7 H. Contractor Quality and Standards ............................................................................................................ 8 I. Materials and Specifications (Scope of Work Wrtie-Up) ........................................................................ 10 J. Separate Contracts ................................................................................................................................. 10 K. Handbook/Program Modifications or Revocation ................................................................................... 11 A. Procedures for HCD Contractor List Application .................................................................................... 11 B. Approval/Denial of Application ................................................................................................................ 11 C. Appeal of Approval/Denial of Application ............................................................................................... 11 D. Suspension (Inactive Status) or Removal from the HCD Contractor List ............................................... 12 E. Voluntary Withdrawal from HCD Contractor List .................................................................................... 13 F. Appeal of Suspension (Inactive Status), Removal, or other Action ........................................................ 13 A. Contractor Application-SAMPLE........................................................................................................... 16 B. Authorization to Release Credit Information – SAMPLE .................

FAQs

What are the main stages covered for contractor participation in the rehabilitation programs?

The handbook follows the process from invitation to bid and pre-bid walkthrough to bid submission and contract award, then through pre-construction conference, contract signing, and later project delivery steps such as draws, payments, changes, lien waivers, inspections, and responsibilities.

How does the handbook address payments and related financial controls during the project?

It explains draw schedules, contractor payments, and payment reduction, and it also covers mechanisms such as change orders and lien waivers to manage payment eligibility and compliance.

What kinds of contractor forms and samples are included?

It includes sample documents for the contractor application process and authorization to release credit information, plus bid-related forms such as invitation to bid and bid response, bid supplements, compliance affidavits, federal certification forms, bid opening results, contractor-owner contract materials, and preconstruction reporting and notice to proceed.

Sep 16, 2026

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