Recruiting Solution - User Guide - Get Started with TimeTec Hire

Sep 19, 2026

TimeTec Hire user guide focused on the essential setup required before using the recruiting solution. It walks through completing company profile details, adding and managing users, and defining an organization structure with divisions and assigned employees. The guide also explains how to create key hiring templates such as application forms, qualification & requirement templates, questionnaires, interview score cards, hiring workflows, and privacy statements, followed by the job posting process and applicant management.

LanguageEnglish

CategoryResumes

FormatPDF

Pages26

Reading Time9 min

AccessFree to download

Contents

Company Setup

Create Important Templates

Job Posting

List of Applicants

Manage Applications (Dashboard)

Onboarding

Recruiting Solution [www.timetechire. com](www.timetechire. com) User Guide Get Started with TimeTec Hire This document will guide you through the basic and important settings before you can use TimeTec Hire. Let’s start! 􀀲 CONTENTS COMPANY SETUP • Update your Company Profile • Add Users • Setup your Organization Structure CREATE IMPORTANT TEMPLATES • Create Application Form • Create Qualification & Requirement Templates • Create Questionnaire • Create Interview Score Card • Create Hiring Workflow • Edit Privacy Statement JOB POSTING LIST OF APPLICANTS MANAGE APPLICATIONS (DASHBOARD) ONBOARDING 3-6 7-15 16-19 􀀲0-􀀲1 􀀲􀀲-􀀲4 􀀲5 COMPANY SETUP First and foremost, you need to complete your company profile, add users who will be using the solution and set your organization structure. To update your company’s information, you can either use the Company Setup Wizard (Support > Company Setup Wizard) or you update the information directly at the respective modules. Follow the steps below to update the company’s information from the modules: Update your Company Profile The company profile information will be reflected in the Job Post Listing. Therefore, it is important that you add accurate information about your company. Steps to update your Company Profile: • Go to Company > Company Profile • Click Edit and update information • Click Save when you are done 3 4 Add Users To add users, please follow the following instructions: • Go to User > Manage User > Click on Manage button > Add User • Insert the general information and account information of the user. A user having an email address will be able to access into TimeTec Hire. • Click tick to Save the information. Setup your Organization Structure The Organization Structure outlines the divisions and levels within a company. Follow the instructions below to set your organization structure: • Go to Company > Organization Structure • Right click on your company name and you will be presented with 􀀲 options: Rename and Add Division. Click Add Division to create a new subdivision and save. • Continue adding your divisions • Once you have added all your divisions, you need to assign users into the divisions. 5 • Click Assign Users into Division icon. There will be a pop-up for you to select users. Select the user(s) you want to assign into the division and Save. Once this is done, you will be able to see the users in the Employee list. 6 CREATE IMPORTANT TEMPLATES Before you can post any job vacancies, you need to prepare a few forms to be used during the job application process, i.e: a general information form, qualification related from, questionnaires about the job, and etc. In this section, you will learn how to create templates for different forms. Create Application Form Application form is a tool for you to collect basic information about your applicants such as personal information, family details, employment history, skills and etc, to match with your company’s requirements. Follow the steps below to create an application form: • Go to Template > Application Form • Click Add. You will be directed to the Add Application Form page. Select the Organization Structure which this application form belongs to, and name the form. 7 • Next, choose the fields for your form. You can set the fields to either Required, Optional or Disabled. Required = Applicants are required to fill in the field before they can submit their form. Optional = Applicants can fill in the field or skip it. Disabled = This field will not appear in the form. Disabled field will be placed at the left side, so if you want to add the field again, simply drag the field to the right side. 􀀸 There are 10 sections in this application form, you must set the fields for all sections. • Once done, click Preview to check on your form and click Save to continue. Create Qualification & Requirement Templat

FAQs

What are the first essential steps before using TimeTec Hire?

Complete your company profile, add users who will use the solution, and set your organization structure so the system can organize job posting and applications correctly.

How do users access TimeTec Hire?

Users with an email address can access TimeTec Hire after they are added as users in the system.

What can be created in the templates section before posting job vacancies?

Prepare forms and templates for the hiring process, including an application form, qualification & requirement templates, questionnaires, interview score cards, hiring workflows, and privacy statements.

Sep 19, 2026

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