Quality Assurance Document (QuAD) - V.3.1 - Policies and Procedures

Sep 12, 2026

Quality Assurance Document (QuAD) for The Open Training College (St. Michael’s House) defines the governing policies and procedures used to manage quality. It provides an official framework aligned to statutory quality assurance guidelines and includes detailed updates across governance, programme provision, staff recruitment and development, teaching and learning, assessment, learner supports, information and data management, public communication, and engagement with other education parties. The document history records major revisions up to Version 3.1 in April 2019.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages314

Reading Time1 h 50 min

AccessFree to download

Document History

Summary of amendments

| The Open Training College (St. Michael’s House)
| | | | --- | --- | --- | | QUALITY ASSURANCE DOCUMENT
(QuAD): Policies and Procedures | | | | | V.3.1
April 2019 | | | | | | | Author | Ronnie Harrison | | --- | --- | | Date | April 2019 | | Version | 3.1 | | File location | \\g-dc01\OTC\Quality Assurance\OTC QA Policies and Procedures \OTC QA Document V3 .1 2019.doc | | Document History | | | | --- | --- | --- | | Date | Revised by: | Summary of amendments: | | October 2003 | | V1 Originally drafted | | May 2004 | | V1.1 Agreed with HETAC | | Sept 2008 | | V1.2 All sections updated in preparation for Institutional Review | | 30 Sept 2009 | MH | V1.3 Section 4 (Assessment) updated with HETAC Assessment and Standards (2009) policy | | 19 April 2011 | MH | V2 Complete edit and re-draft to re-format QA manual in line with European Standards, & to fulfil the recommendation of Institutional Review 2009. | | 7 July
2011 | MH | V2.1 Sections 2.5.7, 4.4.6 & 4.2.9 updated with change to Examination Boards Terms of reference agreed by Academic Council | | 10 Oct
2011 | MH | V2.2 Sections 6.3 (Learner Supports), 7.1 (Data Collection & Management), 4.3.1 & 4.3.2 (Plagiarism Policy & Procedures) updated with amendments to policy agreed by Academic Council 28 Sept 2011. | | 3 July
2012 | MH | V2.3 Sections 4.3.2 (Plagiarism Procedures) and 5.2 (Staff Recruitment and Selection) updated with amendments agreed at Academic Council meeting of 26 June 2012. | | 19 Nov 2012 | MH | V 2.4 Section 3.2 (Procedures for the Ongoing Monitoring of Programmes) updated to reflect revised Student Evaluation Framework ratified by Academic Council in October 2012.
Section 1.6 (Accreditation) updated to reflect new programmes accredited by HETAC and termination of accreditation relationship with NUIG. | | 12 Feb
2013 | MH | V 2.5 Section 1.7 (College Courses) updated to include new courses accredited by HETAC in 2012.
Section 5.3 (5 .3 Staff Induction, Training and Continuing Professional Development) updated to include new CPD policy ratified by Academic Council in January 2013.
Section 5.4 (The Tutorial Function) added. Includes information gathered for report on the Tutorial Function, prepared in response to IR 2009 recommendation 13 and ratified by Academic Council in January 2013. | | | | Section 6 (Learner Resources and Student Supports) updated to include section 6.3 Equality Policy, ratified by Academic Council in January 2013. | | --- | --- | --- | | April 2015 | FC | V 2.6 V2 (V2.7) Complete edit of QA manual to reflect current transition relationship with QQI.
Section 8.1 (Public Information) updated to include procedures for providing information to learners in line with section 67 of HEA (2012) and QQI guidelines.
Section updated to reflect new dissemination of QA Reports. All QA reports will be made available via MyOTC and on request as agreed at Academic Council June 2014.
Section 2.5.3. updated with change to Academic Council Terms of reference agreed by Academic Council in September 2014.
Section 1.8.7 Protection for Enrolled Learners updated to reflect compliance with new PEL policy requirements.
Section Programmatic review changed to re-validation.
Assessment Section changed to include upload to QBS for certification.
Validation section updated to reflect changes in accordance with new QQI guidelines. | | Sept 2016 | RH | V. 2.8 Inclusion of St. Michael’s House Policy and Procedures 2016. Updating of relevant figures/information.
Change of name from QA Manual to QA Document (QuAD) .
Updating of available OTC programmes.
Updating of relevant QQI supporting documentation: Policies and Procedures, Core QA, Independent/Private providers, Validation policy etc.
Inclusion of Programme Review, as well as Re-validation.
Inclusion of new OTC Information Management System (IMS) .
Updating of relevant legislation.
Change of ratification of results policy from A

FAQs

What does the QuAD document cover for the Open Training College?

It defines quality assurance policies and procedures across governance, programmes, staffing, teaching and learning, assessment, learner supports, information and data management, and public communication.

Which version and date are specified for this document?

Version 3.1 is dated April 2019.

How is the document history presented?

It lists revision dates with the responsible reviewer and a summary of amendments for each version update.

Sep 12, 2026

Uploaded by Ava Thompson