Purchase Order User Guide - Version 8.1 - Setup and Processing

Sep 12, 2026

Upload by Ben

Purchase Order User Guide covers Lawson procurement and purchasing functions in detail, including the purchase order process flow and how purchase orders integrate with other applications. It explains key setup planning concepts such as general ledger, accounts payable, inventory control, tax topics, and financial controls like commitments, encumbrances, and budget edits. The guide also details configuration of procurement groups, PO codes, buyers, freight and shipping terms, vendor and vendor item setup, price agreement definitions, importing vendor price agreements, and processing bids.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages210

Reading Time1 h 14 min

AccessFree to download

Chapter 1 Overview of Purchase Order

Purchase Order Process Flow

How Purchase Order Integrates with other Applications

Chapter 2 Planning for Purchase Order Setup

Concepts in this Chapter

Procedures in this Chapter

Chapter 3 Setting Up Purchase Order

Concepts in this Chapter

Procedures in this Chapter

Chapter 4 Define Price Agreements

Concepts in this Chapter

Procedures in this Chapter

Chapter 5 Importing Vendor Price Agreements

Concepts in this Chapter

Procedures in this Chapter

Chapter 6 Processing Bids

Concepts in this Chapter

Purchase Order User Guide Version 8.1 November 2004 Document Number POUG-81UW-04 Procurement Lawson does not warrant the content of this document or the results of its use. Lawson may change this document without notice. All brand or product names mentioned herein are trademarks or registered trademarks of Lawson Software, Inc. , or the respective trademark owners. Lawson clients or authorized Lawson business partners may copy or transmit this document for their internal use only. Any other use or transmission requires advance written approval of Lawson. © Copyright 2004 Lawson Software, Inc. All rights reserved Contents | List of Figures | 9 | | --- | --- | | Chapter 1 Overview of Purchase Order 11
Purchase Order Process Flow .................................................... 11
How Purchase Order Integrates with other Applications ....................... 12 | | | Chapter 2 Planning for Purchase Order Setup 17
Concepts in this Chapter........................................... 18
Which General Ledger concepts apply to Purchase Order? .................. 18
Which Accounts Payable concepts apply to Purchase Order?................ 18
Which Inventory Control concepts apply to Purchase Order?................. 20
Which Tax concepts apply to Purchase Order? ................................. 21
What are Commitments, Encumbrances, and Budget Edits? ................. 21
Procedures in this Chapter ........................................ 22
Setting Up Related Applications .................................................. 22 | | Chapter 3 Setting Up Purchase Order 25 Concepts in this Chapter........................................... 26 What is a Procurement Group?................................................... 26 What is a PO Code? ............................................................... 27 What is set up at the Purchase Order Company level? ........................ 28 What Is Unit Cost? ................................................................. 28 When do I use Buyer Groups? ................................................... 30 What is a Buyer? ................................................................... 30 What are Freight Terms? .......................................................... 31 Why should I set up Purchase Order Vendors? ................................ 32 What is a Vendor Item?............................................................ 33 What are Shipping Terms? ........................................................ 33 What is Stockless Processing? ................................................... 33 Procedures in this Chapter ........................................ 34 Setting Up a Procurement Group................................................. 34 Setting Up PO Codes .............................................................. 37 Defining Agreement Administrators .............................................. 38 Defining Freight Terms ............................................................ 39 Setting Up the Purchase Order Company ....................................... 39 Setting Up Comment Codes ...................................................... 45 Setting Up Buyers .................................................................. 45 Purchase Order User Guide Contents 3 Setting Up Purchase Order Vendor Information ................................ 48 Setting Up Vendor Items .......................................................... 51 | Chapter 4 Define Price Agreements 53
Concepts in this Chapter........................................... 54
What is a Vendor Agreement? .................................................... 54
What is a Price Agreement Commitment? ...................................... 54
What is a Contract Price Agreement? ........................................... 55
What is a Catalog Price Agreement? .......................................

FAQs

What does the guide cover regarding the purchase order process and integrations?

It describes the purchase order process flow and explains how purchase orders integrate with other applications.

Which setup planning concepts are addressed before configuring purchase orders?

It covers general ledger, accounts payable, inventory control, and tax concepts, along with commitments, encumbrances, and budget edits.

How are vendor price agreements handled and used for bids?

The guide explains how to define price agreements, import vendor price agreements, and process bids, including selecting items for a bid request.

Sep 12, 2026

Upload by Ben