Provision of Election Services for CIEH Board - ITT 7 - Tender

Sep 15, 2026

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Invitation to tender (ITT) seeks an external supplier to manage CIEH Board Elections for 2025–2029, covering end-to-end election administration. The scope includes publicity, nominations, ballot creation, voting, collation and provision of results, with online as the default and offline participation available on request. Suppliers must demonstrate secure personal-data handling within appropriate territories, deliver accurate and transparent processes, and support timely delivery aligned to a published timetable. Proposals are evaluated by CIEH stakeholders.

LanguageEnglish

CategoryLetters

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

About CIEH

Purpose, vision and values

Introduction

Purchase purpose and key details

Supplier requirements

Specification or Scope of Works

Election administration phases

Participation method (online/offline)

Outputs and Performance Requirements

Key outputs and standards

Structure of Proposals

Required proposal sections

Evaluation Criteria

Proposal assessment panel

INVITATION TO TENDER | Tender Name | PROVISION OF ELECTION SERVICES FOR CIEH BOARD | | --- | --- | | Tender Reference | ITT07: 2024-ELECTION | 1. About CIEH | Our Purpose | To promote all aspects of environmental health for public benefit | | --- | --- | | Our Vision | Safer, cleaner and healthier environments for the benefit of all | | Our Values | Inclusivity-We treat everyone with respect. We welcome difference and hold ourselves and others to account for encouraging diversity of thought and action.
Professionalism-We act ethically to deliver on our promises. We expect and support practitioners to consistently apply the skills and behaviours that engender public trust.
Partnership-We actively seek ways of working with others who share our values to achieve our purpose. | We are committed to fulfilling our vision and ensuring our values are central to all that we do. With this in mind, we are asking potential suppliers to provide details of how you will ensure the work is relevant and aligned with the strategic, operational, and value-driven needs of CIEH. Environmentally friendly and sustainable procurement is extremely important to CIEH’s core beliefs and principles. Invitations to tender request that potential providers demonstrate their commitment to environmentally friendly processes. 2. Introduction | Information on the purchase, key elements and key outputs | | --- | | The purpose of this invitation to tender (ITT) is for the provision of election services.
CIEH is a professional membership body with over 7,500 members working across public, private and military sectors. CIEH is a charity incorporated by Royal Charter. There is one subsidiary and another related entity; the Welfare Fund.
CIEH is seeking to encourage a culture of governance that promotes openness, transparency, integrity, values diversity, is compliant, accountable and responsive.
The Board of Trustees ensures the good governance of CIEH, and that it meets its charter, charitable and legal obligations. It also acts as the Board of CIEH Limited, CIEH's trading body.
There are up to nine trustees elected by CIEH members (as well as up to three appointed by the Board, and the President also appointed by the Board, subject to a confirmatory vote by members) .
Nominations for the next member election round will open in Spring 2025.
There is more information about the Board on our website at [www.cieh.org/about-us/who-we-are/board-of-trustees/](www.cieh.org/about-us/who-we-are/board-of-trustees/)
The current version of our Board election procedures is provided through the link.
We are seeking an external supplier to manage our Board Elections from 2025 – 2029. The supplier will be:
• a reputable organisation with a proven track record of providing high-quality and rigorous election services to a range of membership bodies, charities, or similar.
• able to demonstrate that it processes and stores personal data in a secure and appropriate manner and that it does so within the UK, EU or other territory with a current adequacy agreement in place.
• able to operate election processes from start to finish (including nominations, voting etc) primarily online, but with the option for offline participation too.
• able to produce visually engaging and comprehensible election material / interface to ensure high participation/turnout.
Each tender (Tender) submitted by each supplier who responds to this ITT (Tenderer) should be detailed enough to allow CIEH to make an informed selection of the most appropriate solution. This ITT contains information about the procurement process and the services referred to in this ITT (Services) .
Subject to the terms of this ITT, CIEH proposes to enter into a contract (Contract) with the successful Tenderer (Service Provider) . The Contract will be for a period of 5 years. | | The timetable for this process is as follows: | | | --- | --- | | Invitations to tender issue

FAQs

What election services does CIEH require for 2025–2029?

The supplier must administer Board elections across all phases, including initial publicity, nominations, ballot creation, election publicity, voting, result collation, and provision of results.

How should suppliers support online and offline participation?

Online participation is the preferred/default method, but the supplier must provide for offline participation for members who request it.

What requirements must the supplier demonstrate regarding data handling?

Suppliers must show they securely process and store personal data in an appropriate manner and do so within the UK, EU, or another territory covered by a current adequacy agreement.

Sep 15, 2026

Upload by Ezra