Provincial Disaster Management Authority (PDMA) & Provincial Reconstruction, Rehabilitation and Settlement Authority (PaRRSA) - Procurement Manual

Sep 12, 2026

Upload by Aditya

Procurement Manual issued by the Provincial Disaster Management Authority (PDMA) and the Provincial Reconstruction, Rehabilitation and Settlement Authority (PaRRSA) provides a structured framework for managing procurement activities. It includes an abbreviations and acronyms section, formal definitions, and an introduction outlining principles, purpose, objectives, and the manual’s operational scheme. The manual details departmental roles and responsibilities, annual procurement planning, and specific procedures for procurement of goods and consultancy, covering committees, initiation, planning, thresholds, and emergency rules.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages152

Reading Time53 min

AccessFree to download

Definitions

Introduction

Preliminary Information

Principles of Procurement

Purpose and objectives of the Manual

Scheme of Manual

Authority and Responsibility for the Manual

Operational Structure of PDMA

Overview of PDMA-PaRRSA Activities

Departmental Roles and Responsibility

Overview of the Section

Scope of Manual

Departmental Structure

Job Descriptions of Key Personnel

Annual Procurement Plan

Section-A — Procurement of Goods

Introduction

Policy

Procurement Committee

Initiation of Procurement Process

Planning an Individual Procurement Requirement

Committees formed at the district, divisional, provincial level and their functions

Procurement Types & Process

Procurement threshold

Emergency procurements in PDMA

General rules and guidelines for all types of Procurements

Detailed Procurement Procedures

PROVINCIAL DISASTER MANAGEMENT AUTHORITY (PDMA) And PROVINCIAL RECONSTRUCTION, REHABILITATION AND SETTLEMENTAUTHORITY (PaRRSA) PROCUREMENT MANUAL April, 2013 ABBREVIATIONS & ACRONYMS AG Auditor General AGPR Accountant General Pakistan Revenue AGKP Accountant General of Khyber Pakhtunkhwa AMP Annual Management Plan APPA Annual Project Plan ofAction AWP Annual Work Plan BOC Bid Opening Committee BOQ Bill of Quantities CM Chief Minister CSF Critical Success Factors DC Deputy Commissioner /District Administration DCU Donor Coordination Unit DDMU District Disaster Management Unit DRRC District Reconstruction & Rehabilitation Committee DG Director General PDMA-PaRRSA DLCR Donor Liaison / Compliance Reporting DNA Damages and Needs Assessment DPO District Police Officer DRM Disaster Risk Management DAC Divisional Approval Committee EA Executing Agency EOI Expression of Interest FoDP Friends of Democratic Pakistan GFR General Financial Rules GOKP Government of Khyber Pakhtunkhwa GOP Government of the Islamic Republic of Pakistan GRN Good Receiving Note HR Human Resource IA Implementing Agency IFB Invitation for Bids IFB Invitation for Bids IFQ Invitation for Quotation IMEP Integrated Monitoring and Evaluation Plan INGO International Non-Government Organization ITB Instruction to Bidders KP Khyber Pakhunkhwa KPI Key Performance Indicators LCS Least Cost Selection LFA Logical Framework Analysis M&E Monitoring and Evaluation MPPA Monthly Project Plan ofAction MTR Mid-Term Review NCB National Competitive Bidding NDMA National Disaster Management Authority NDMC National Disaster Management Commission NGO Non-Government Organization PE Procuring Entity Pakistan The Islamic Republic of Pakistan PaRRSA Provincial Reconstruction, Rehabilitation & Settlement Authority PCD Planning and Coordination Department PCNA Post Conflict Need Assessment PDAD Project Design and Appraisal Department PDMA Provincial Disaster Management Authority PDMC Provincial Disaster Management Commission PDWP Provincial Development Working Party PEC Pakistan Engineering Council PMO Procurement Monitoring Officer PRF Procurement Requisition Form PrSC Project Steering Committee PSC Provincial Steering Committee P&D Planning and Development Department PO Purchase Order PPO Provincial Police Officer PU Procurement Unit QBS Quality Based Selection QCBS Quality and Cost Based Selection QPPA Quarterly Project Plan ofAction RBM Result Based Monitoring RFP Request for Proposals RFQ Request for Quotations RRSD Relief, Rehabilitation & Settlement Department SBA Summary Bid Analysis SBD Standard Bidding Document SITAN Situation Assessment and Analysis SOP Standard Operating Procedure SPF Standard Procurement Form TC Tender Committee TET Technical Evaluation Team TIA Tender Inviting Authority TEC Technical Evaluation Committee TORs Terms of Reference 1. DEFINITIONS.......................................................................................................... 7 2. INTRODUCTION .................................................................................................. 12 2.1 Preliminary Information................................................................................. 12 2.2 Principles of Procurement .............................................................................. 12 2.3 Purpose and objectives of the Manual ........................................................... 12 2.4 Scheme of Manual: ........................................................................................ 13 2.5 Authority and Responsibility for the Manual: ............................................... 13 2.6 Operational Structure of PDMA .................................................................... 14 2.7 Overview of PDMA-PaRRSA Activities.........................................

FAQs

What is the purpose of the PDMA-PaRRSA Procurement Manual?

The manual sets out the principles, purpose, and objectives for organizing and guiding procurement activities within PDMA and PaRRSA.

Which organizational units and committees are involved in procurement of goods?

The manual describes procurement committees and also details committees formed at district, divisional, and provincial levels and their functions.

How does the manual address procurement planning and emergency procurement?

It includes guidance on planning individual procurement requirements and provides general rules and guidelines specifically for emergency procurements in PDMA.

Sep 12, 2026

Upload by Aditya