Project Management - Handout 5 Project Changes Example - Calculate and Manage Handover Progress

Sep 11, 2026

Uploaded by Gloria

Handout 5 presents a production-project scenario where the final scheduled activity, “Handover,” must be finished within two remaining days to avoid client penalties after a five-day schedule overrun. It provides activity number, original duration, time left for completion, and weighted approval requirements across Health and Safety. The handout requires calculating overall progress using the given inspection, snag list, approval, and sign-off status, then assessing whether progress rate is sufficient and identifying options if it is not. It also emphasizes authorized change control, proper communication, and documented evidence.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Project Changes Scenario

Handover Activity Requirements

Progress Calculation and Penalty Timing

Options if Progress Is Insufficient

Change Authorization and Documentation

Project Management Handout 5 Project Changes Example The following table outlines the different sub-tasks allocated to an activity of a production project. The activity, “Handover” is the last activity on the schedule that was given to you by the previous Project Manager that resigned a few days ago. The project is already 3 days late and the Client has indicated that penalties will be levied after the project exceeds the schedule by 5 days. This gives you another 2 days to complete the “Handover”activity. You have a meeting scheduled with all the parties concerned and your Project Controller gathered the following information: ACTIVITY NO. 407: HANDOVER ORIGINAL DURATION: 6 DAYS TIME LEFT FOR COMPLETION: 2 DAYS (before penalties are levied) Health and Safety Division Approval (Weight – 30%) | | Department | Inspected | Snag list
provided | Snag list
completed | Approved | Signed off | %
Complete | | --- | --- | --- | --- | --- | --- | --- | --- | | WEIGHT | | 10% | 20% | 50% | 10% | 10% | 100% | | | Occupational
Health office | Yes | Yes | No | No | No | | | | Fire Prevention
office | Yes | Yes | 50% | No | No | | | | Reaction Unit Section | Yes | Yes | Yes | Yes | No | | | | Production
Safety Manager | Yes | No | No | No | No | | Production Commissioning (Weight – 70%) | | | Production Specification Manuals received | Test Runs
completed | Test Report
received | Approved | % Completed | | --- | --- | --- | --- | --- | --- | --- | | WEIGHT | | 20% | 65% | 10% | 5% | 100% | | --- | --- | --- | --- | --- | --- | --- | | | Body Shop | Yes | No | No | No | | | | Paint Shop | Yes | Yes | Yes | Yes | | | | Engine Section | No | No | No | No | | | | Trim and
Mechanical section | Yes | Yes | Yes | No | | You have to calculate the progress (% complete) of this last activity and determine if the rate of progress is sufficient to complete the project before penalties are levied. If the rate of progress is insufficient to complete the activity, list all the different options you can think of in order to ensure completion within time. All changes to projects and schedules should be properly authorised (request for change template, Module 6), appropriately communicated and documentary proof should be kept.

FAQs

Why must the “Handover” activity be completed within the remaining two days?

The project is already three days late, and penalties apply once the schedule exceeds by five days. The remaining two days must be used to complete “Handover” before penalties are levied.

What information is provided to compute completion for Activity 407: Handover?

The handout gives the original duration, time left for completion, and weighted approval components under Health and Safety Division Approval, including inspection and snag list statuses plus signed-off outcomes.

What should be done if the calculated progress rate is not sufficient to finish before penalties?

List all practical options to ensure completion within time, based on the scenario’s progress status and the requirement to meet the penalty deadline.

Sep 11, 2026

Uploaded by Gloria