Professional Services Purchase Order Terms and Conditions - Revision 3 - Effective Under $25,000

Sep 12, 2026

Purchase Order Terms and Conditions for Professional Services establish the contractual relationship between the Nevada System of Higher Education’s Board of Regents and the named Consultant for projects valued under $25,000. The terms define contract formation, fee structure as a fixed amount not exceeding the PO value, and incorporated documents governing professional services. They specify essential contract time, due dates, progress payment timing, invoicing requirements, final payment conditions, and notice procedures for disputed amounts.

LanguageEnglish

CategoryLetters

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

Contract Formation

Fees

Incorporated Documents

Performance and Payment

Payment

Invoices

Disputed Payments

PURCHASE ORDER TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES (For Use with Projects Valued Under $25,000) These Purchase Order Terms and Conditions for Professional Services apply to the Purchase Order (“PO”) issued by the Board of Regents of the Nevada System of Higher Education on behalf of the University of Nevada, Reno (“Owner” or “NSHE”) to the “Consultant” identified on the PO. Consultant warrants that it is fully licensed to provide the design, architectural, and/or engineering services which are the subject of the PO. Owner and Consultant are each hereinafter a “Party” and collectively, the “Parties.” 1 | CONTRACT FORMATION The POto which these Terms and Conditions applies forms a contract between Owner and Consultant (the “Agreement”) with respect to the project (the “Project”) identified on the PO. The PO may be construed as an offer or an acceptance of an offer. If construed asan Offer, the offer is expressly limited to these Terms and Conditions and any additional or different terms in the Consultant’s acceptance are expressly rejected. If construed as an acceptance of Consultant’s signed proposal for professional services relating to the Project, Owner rejects any terms of Consultant’s offer at variance with or supplementalto these Terms and Conditions, and Owner expressly conditions its acceptance on Consultant agreeing to these Terms and Conditions. Consultant shall be deemed to accept these Terms and Conditions if Consultant commences performance of the Services. Any purported rejection contained in Consultant’s standard invoice or similar transaction document is not effective. 2 | FEES As full compensation for the complete and faithful performance of all professional services and work required by the Agreement (the“Services”), Owner will pay and Consultant shall accept a total fixed fee notto exceed the amount listed on the PO. The amount listed on the PO is inclusive of all reimbursables, and no additional monies, fees, or compensation shall be paid by Owner without an approved written modification tothe PO. 3 | INCORPORATED DOCUMENTS The Parties agree that the following documents, by this reference, are incorporated into and made a part of the Agreement: 1. University of Nevada, Reno Adopted Standards (available at [https://www.unr.edu/facilities/design-const-standards](https://www.unr.edu/facilities/design-const-standards)); 2. Proof of Professional Liability Insurance; 3. Proof of General Liability Insurance; 4. Proof of Workers’ Compensation Insurance; 5. Consultant’s Proposal for Design Services (excluding any terms and conditions contained therein) identified on the PO. Commencement of the Services shall constitute the representation by Consultant that it has examined the contents of the above incorporated documents, has read and understands the same, and specifically agrees to be bound thereby. In the event of any conflict between these Purchase Order Terms and Conditions and the documents incorporated above, these Purchase Order Terms and Conditions. 4 | PERFORMANCE AND PAYMENT 4.1 CONTRACT TIME | Time is an essential element used in determining the compensation established above and shall be of the essence in this Agreement. Consultant agrees to satisfactorily complete allServices by the date identified on the PO asthe “Due Date.” Failure to comply with the Due Date identified on the PO shall constitute a material breach of contract. Owner will give consideration to requests for time extensions for delays beyond Consultant’s control. 4.2 PAYMENT 4.2.1 Except as provided below, not later than thirty (30) calendar days after approval by Owner of a request for payment, a lump sum progress paymentshall be made in accordance with the schedule of payments. 4.2.2 SCHEDULE OF PAYMENTS | Consultant shall prepare and submit a schedule of payments of the various portions of the Services to NSHE within fourteen (14) calendar days after issuance of the PO. Schedule of payme

FAQs

How is the purchase order contract formed between the Owner and the Consultant?

The PO forms an Agreement with respect to the Project. If treated as an offer or acceptance, the terms are expressly limited to these Purchase Order Terms and Conditions, and the Consultant’s differing terms are rejected. The Consultant is deemed to accept by commencing performance of the Services.

What compensation structure applies under these terms?

Owner pays a total fixed fee that does not exceed the amount listed on the PO. The PO amount includes all reimbursables, and no extra fees or compensation are paid without an approved written modification to the PO.

When are progress payments and final payment due?

Progress payments are made as lump sum payments not later than 30 calendar days after Owner approval of a payment request, following the approved payment schedule. The final progress payment (10%) is not due until Final Completion is achieved and the record drawings are accepted by Owner.

Sep 12, 2026

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