PRINCE2 - Communication Management Strategy - Communication plan and stakeholder engagement

Sep 12, 2026

A PRINCE2 Communication Management Strategy defines how information flows between internal and external project parties, specifying means, frequency, and controlled two-way communication with stakeholders. It supports engagement by outlining communication procedures, tools and techniques, required records, and reporting expectations, including timing of formal communication activities such as stage-end interactions and communication performance audits. It also establishes roles and responsibilities, derives the strategy from corporate and project initiation documentation, and requires stakeholder analysis with clear key messages.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Purpose

Communications Procedure

Tools and Techniques

Records

Reporting

Timing of Communication Activities

Roles and Responsibilities

Stakeholder Analysis

Information Needs

PRINCE2™ -Communication Management Strategy [Downloaded from ](Downloaded from stakeholdermap.com)[stakeholdermap.com](Downloaded from stakeholdermap.com). Visit Prince2 Templates for more Prince2 downloads. Get a Communication Management Strategy Mind Map | Project Name: | | | | | --- | --- | --- | --- | | Date: | | Release: | Draft/Final | | Author: | | | | | Owner: | | | | | Client: | | | | | Document Number: | | | | Note: This document is only valid on the day it was printed Revision History Date of next revision: | Revision Date | Previous
Revision Date | Summary of Changes | Changes Marked | | --- | --- | --- | --- | | | | | | | | | | | | | | | | Approvals | Name | .
Signature | Title | Date of Issue. | Version | | --- | --- | --- | --- | --- | | | | | | | | | | | | | | | | | | | This document requires the following approvals A signed copy should be placed in the project files Distribution This document has been distributed to: | Name | Title | Date of Issue | Version | | --- | --- | --- | --- | | | | | | Overview Purpose A Communication Management Strategy contains a description of the means and frequency of communication to parties both internal and external to the project. It facilitates engagement with stakeholders through the establishment of a controlled and bi-directional flow of information. Contents The Communication Management Strategy should cover the following topics. Introduction.............................................................................................................. 4 Communications Procedure .................................................................................... 4 Tools and Techniques ............................................................................................. 4 Records ................................................................................................................... 4 Reporting ................................................................................................................. 4 Timing of Communication Activities ...................................................................... 5 Roles and Responsibilities ...................................................................................... 5 Stakeholder Analysis ............................................................................................... 6 Information Needs ................................................................................................... 7 Advice The Communication Management Strategy is derived from the: Corporate communications policies (e.g. rules for disclosure for publicly listed companies); The programme’s information management strategy; Other components of the Project Initiation Documentation (in particular the project management team structure, the Risk Management Strategy, Quality Management Strategy and Configuration Management Strategy); Facilitated workshops/informal discussions with stakeholders; and Stakeholder analysis. A Communication Management Strategy can take a number of formats, including: Stand-alone product or a section in the Project Initiation Documentation; Document, spreadsheet or mindmap; Entry in a project management tool. The following quality criteria should be observed: • All stakeholders have been identified and consulted for their communication requirements • There is agreement from all stakeholders about the content, frequency and method of communication • A common standard for communication has been considered • The time, effort and resources required to carry out the identified communications have been allowed for in Stage Plans • The formality and frequency of communication is reasonable for the project’s importance and complexity • For projects that are part of a programme, the lines of communication, and the reporting structure between the project and programme, have been ma

FAQs

What is the purpose of a PRINCE2 Communication Management Strategy?

It describes the means and frequency of communication for internal and external parties and enables controlled two-way information flow to engage stakeholders.

Which topics must be covered in the Communication Management Strategy?

It should include communications procedure, tools and techniques, records, reporting, timing of communication activities, roles and responsibilities, stakeholder analysis, and information needs.

How is the Communication Management Strategy derived?

It is derived from corporate communications policies, the programme’s information management strategy, relevant project initiation documentation (including related management strategies), facilitated workshops/discussions, and stakeholder analysis.

Sep 12, 2026

Upload by Chloe Bennett