Planningify App - User Manual - iOS/iPadOS/Android

Sep 12, 2026

Planningify App User Manual guides users through managing work schedules, rosters, worked hours, overtime, and salary calculations on iOS, iPadOS, and Android. The manual explains downloading and subscription-based features, backing up data to Dropbox, and syncing schedules across multiple devices. It details screen navigation for entering work hours, using templates, generating reports and timesheets, exporting data to spreadsheets, and advanced customization such as calendar synchronization and custom/calculated columns and formulas.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages30

Reading Time11 min

AccessFree to download

Overview

App download

Data backup

Sharing data between multiple devices

Presentation of the screens

Main screen / Schedules screen

Main menu

Entering schedules (Work hours)

Automatic entry and calculation of schedules

Timesheets

Advanced customization

Appendices

Planningify App : User Manual ( iOS / iPadOS / Android) To make it easier to manage working hours, to calculate overtime and salary Summary I. Overview 1. Overview of the app 2. App download 3. Data backup 4. Sharing data between multiple devices 5. Presentation of the screens 1. Main screen / Schedules screen 2. Main menu 3. Entering schedules (Work hours) 4. Reports and timesheets 5. Planning settings 6. Application settings 7. Hours templates II. Automatic entry and calculation of schedules 1. Automatic entry of usual hours and holidays weeks 2. Automatic calculation of overtime and modulation 3. Entering hours by shift / Shift work 4. Copy last week III. Timesheets 1. Reports and printing 2. Export to spreadsheet IV. Advanced customization 1. Synchronization with a Calendar / Agenda 2. Custom columns 3. Calculated columns / Calculation formulas 1. Formula: Hourly Wage Calculation 2. Salary calculation with hourly bonus 3. Calculation of morning / afternoon / night hours 4. Calculation of the overtime allowance V. Appendices 1. Official links I. Overview 1. Overview of the app The Planningify mobile application is available on iOS, iPadOS and Android, and allows you to easily manage your plannings, work schedules (rosters) , worked hours, overtime, print your timesheets, save them in pdf format, send them by email, export them to a spreadsheet like Microsoft Excel / Google Sheets / Numbers, synchronize your schedules with an iPhone or Google calendar, and calculate your salary and income. 2. App download The application is downloadable from App Store and Google Play. The application is available free of charge, the “Set work time” (one shift) , overtime, comments and printing/transfer are 100%free, only specific functions (indicated in this guide) are subject to a paid subscription. 3. Data backup No account/registration is required to be able to use the application, the data (schedules and timetables) are stored only and directly on your device. It is strongly recommended to regularly make a backup of your data to Dropbox ( is possible to create a dedicated account for free) . 4. Sharing data between multiple devices If you use several different phones simultaneously, you must use the same Dropbox account on each one, then click on “Load” on each phone each time you start it, then “Save” as soon as you make a schedule change. Planningify iOS/Android App User Manual Page 2 5. Presentation of the screens 1. Main screen / Schedules screen The main screen presents the list of your Schedules. Click on one of the Schedules to watch / modify the schedules. ☰ to display the Menu. ⁝ to modify the options of a Schedule. + to create a new Schedule (full version only) . Backup to save your data (schedules) to Dropbox (available on iOS and Android) or“File”(available only on Android) . Load to restore your data. Planningify iOS/Android App User Manual Page 3 2. Main menu Plannings / Schedules: Back to the main page / List of schedules Templates: Create standard hours models: usual hours per week (for example 8 hours per day) , week off…These models can then be automatically applied (copied) to the current week, and used to calculate the overtime worked. Settings: Application settings (language, first day of the week, light/dark mode, CSV field/line separator, export of data in JSON format, activation of the full version, increase in the size of boxes, etc. ) Social networks: Links to the official web pages of the application and to help groups between users (sharing tips and tricks, calculation formulas…) Planningify iOS/Android App User Manual Page 4 3. Entering schedules (Work hours) | | To change week or date:
Click on the Previous/ Next week number to change weeks.
Click on “14/08/2023” to change the date
“Action” menu:
Click at the top right on “〉 ” to display the Actions Menu.
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FAQs

Do I need an account to use Planningify and where is my data stored?

No account/registration is required. Schedule and timetable data are stored directly on your device.

How does the app help when multiple devices are used at the same time?

Use the same Dropbox account on each device, click Load to restore data when starting, and click Save after changing schedules.

What kinds of reports can be generated and how can data be exported?

The app supports reports and timesheets, allows printing, and can export schedules to a spreadsheet-friendly format such as CSV for further processing.

Sep 12, 2026

Upload by Bill Black