Planning Your Wedding - Time Line - Ceremony & Running Order

Sep 26, 2026

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Planning Your Wedding provides a structured timeline for wedding preparations, including two main one-hour planning appointments and the schedule for confirming timings, food and drink choices, flowers and decorations, accommodation bookings, and final details. It specifies payment requirements at the six-week stage, options when final information is delayed, and what must be delivered two weeks before (table and room plan, detailed table orders, and decorations with setup fees). It also outlines civil ceremony booking rules, venue guest limits, ceremony duration and content restrictions, hotel readiness guidance, music logistics, and a practical running order covering travel, photos, receptions, seating, meal timing, speeches, and cake cutting.

LanguageEnglish

CategoryLetters

FormatPDF

Pages19

Reading Time7 min

AccessFree to download

Time Line

Planning Appointments and Confirmation Steps

Six Weeks Before: Payment and Final Balance

Two Weeks Before: Table Plan, Menu Details, Decorations

Civil Ceremonies at Our Venue

Booking a Registrar and Venue Capacity

Ceremony Rules and Readiness Logistics

Music, Aisle Runner, and Seating Notes

A Guide to Your Running Order

Recommended Timing by Ceremony Type

Photos, Drinks Reception, Meals, Speeches, and Cake

Planning Your Wedding Wedding Brochure eontoghreluu,hionsalso hioglbiogokhtsing ysomoeurofspecouriarlasya!nPdlarengnuinglatiyouonsr wPleeingreacand theoaugerythiosvbeerwfoeelsmiginnigntigmethe ooekirengiaorasic Time Line As most weddings are booked well in advance, I won’t need to see you until nearer the date, however if you ever have any questions before we meet up please feel free to contact me. The two one hour planning appointments are usually held as below. However, if you feel you might need a little more time, additional planning appointments can be arranged and would be charge at £25 per hour. 2/3 months before the wedding at this appointment we will go through the Wedding Schedule, and try to complete as much of it as possible. This will include:- -Timings -Food & drink choices -Overview of flowers and decorations -Accommodation bookings -Any questions And then 6 weeks before the wedding (when possible) ....we will go through the Wedding Schedule again and confirm all the details. This will include:- -Confirming the timings and food & drink choices -Final numbers -Final room layout -All finishing touches 6 Weeks Before the wedding full and final payment must be made; at the 6 week appointment we will confirm the final balance with you. This can be paid by cash, banks transfer or credit/debit card either in person or over the phone. We do not accept cheques. Sometimesit isn’t always possible to get the final details 6 weeks before so if this is the case (and as long as I am aware of it) we can always work to 4 weeks. 2 Weeks before the wedding we must have received an informal copy of the Table & Room Plan; this can be posted, dropped in oremailed to me. If guests are having a choice menu then we also must receive the detailed order by table. A list of what each guest is having, with a total of each dish per table, and also a grand total of each dish. I do have a template you may want to use for this. If you would like us to decorate the room for you –(as it usually isn’t possible to have access the day before.) The day or 2 before the wedding we will need all your decorations which we need to lay out, the place cards, table numbers and favours etc. A good way to get this ready is to make a box or bag per table with the relevant place cards, table number or name and favours for that table. There is usually a setup fee of £125. The charge might vary depending on the amount of work involved. Civil Ceremonies at Our Venue For ceremonies, The Wellington Suite and Courtyard can hold a maximum of 60 guests and The Clifton Room can hold a maximum of 45 guests. There is an additional £250 charge to hold the ceremony outside, please ask for more details and we can go through this option with you. You must contact Halifax Registry Office on 01422 288080 to book a Registrar to come here and perform the Ceremony. You can only book the ceremony 1 year before the wedding date. The earliest ceremony time we allow at the venue is 12pm start. A Civil Ceremony lasts from 15 minutes up to 30 minutes depending on song and reading choices. The Ceremony cannot contain any readings or songs with religious words or references. If you want to get ready at the hotel I cannot guarantee an early check in if the hotel is full the night before. If you would like to book a bedroom the night before your wedding then please ask for a special rate. It is sometimes nice for the bride to stay over and relax with her bridesmaids the night before the wedding! I would recommend arranging for flowers and or candles to be in your ceremony room, as it looks nice in your pictures and they can then be moved through into your wedding breakfast room after your ceremony. I do have an aisle runner available to hire. The number of chairs and rows in your ceremony will depend on your final numbers however if you would like to supply us with some name cards we can put these on the first couple of rows to reserv

FAQs

What happens during the two one-hour planning appointments?

At 2–3 months before, the Wedding Schedule is reviewed to complete as much as possible, including timings, food and drink choices, overview of flowers and decorations, accommodation bookings, and questions. About 6 weeks before (when possible), details are confirmed again, including timings, food and drink choices, final numbers, final room layout, and finishing touches.

When is full and final payment due, and how can it be paid?

Full and final payment must be made 6 weeks before the wedding. At the 6-week appointment, the final balance is confirmed and can be paid by cash, bank transfer, or credit/debit card either in person or over the phone, and cheques are not accepted.

What are the rules and limits for civil ceremonies at the venue?

The Wellington Suite and Courtyard can hold up to 60 guests, and the Clifton Room can hold up to 45 guests. An additional £250 charge applies for hosting the ceremony outside. You must contact Halifax Registry Office to book a Registrar, bookable up to 1 year in advance, with ceremony times starting no earlier than 12pm, and ceremonies last 15–30 minutes depending on song and reading choices with restrictions on religious wording.

Sep 26, 2026

Upload by McQueen