Payroll Assistant - Job Description - Region IX Education Cooperative

Q: Who does the Payroll Assistant report to at REC IX?

The Payroll Assistant reports to the Business Manager and Assistant Business Manager.

Q: What are the essential payroll-related responsibilities of this role?

The position supports payroll procedures, performs balancing processes, conducts pre-audits for accuracy before payment, resolves discrepancies, and coordinates reporting submissions including monthly, quarterly, and EOY items.

Q: What confidentiality and compliance requirements are emphasized in the job description?

The role requires adherence to federal and state law and REC IX policies, including maintaining confidentiality of payroll and personnel records in compliance with FERPA/HIPAA and related confidentiality regulations.

Sep 13, 2026

Uploaded by Melati

Region IX Education Cooperative’s Payroll Assistant job description outlines responsibilities for payroll processing support, accurate balancing, monthly/quarterly/EOY reporting, and compliance with federal and state confidentiality requirements. The role includes responding to staff, auditors, and stakeholders with documentation and guidance, conducting pre-audits to verify accuracy before payment, and resolving payroll discrepancies. It also emphasizes professional public interaction, regular attendance, timely work performance, record maintenance for business office documents, and adherence to relevant policies and systems.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Job Overview

Reporting and Work Schedule

Essential Functions

Qualifications

Performance Responsibilities and Worker Traits

Working Environment

Region IX Education Cooperative PAYROLL ASSISTANT Job Description POSITION TITLE: Payroll Assistant Reports To: Business Manager and Assistant Business Manager Work Day: Minimum 5.5 -7.5 hours daily, dependent upon workload Contract Days: .6 FTE/ 170 contract days/year Classification: Dependent upon FLSA test Salary Schedule: Operational Support Duty Station: Region IX Main Office ESSENTIAL FUNCTIONS 1. Represents REC IX and its programs and its member districts in a positive manner, interacting with the general public and colleagues. 2. Adheres to applicable federal and state law and local policies and regulations for public education entities, including but not limited to 6.60.9 NMAC (Code of Ethics)(for example, IDEA, Department of Health, Head Start Performance Standards, FERPA, HIPAA, NAEYC, Licensing, etc. ) . 3. Communicates positively and effectively with parents, children, colleagues, and other agency personnel while maintaining confidentiality regarding all facets of REC IX programs in compliance with FERPA/ HIPAA and other federal and state confidentiality regulations. 4. Attendance on a regular basis consistent with the REC IX attendance policy is required. Attendance at mandatory REC IX or program meetings and professional development is required. 5. Promptness is required including being present in the assigned work place at set times and on a daily basis in order to provide consistency and continuity of educational services. Promptness for mandatory REC IX or program meetings and professional development is required. 6. Proficient verbal communication skills and the ability to manage conflict in a civil, professional and courteous manner are required. 7. The ability to demonstrate flexibility in the performance of various job functions is required. 8. Inter-departmental planning and programming collaboration is required and cross-program overflow assistance when needed is required. Payroll Asst 07.2020 REC IX does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, handicap/disability, serious medical condition, equal compensation, genetic information, pregnancy, sexual orientation, gender identity, veteran status, marital status or sposal afiliation in employment practices or the provision of services. 9. Maintains an atmosphere that protects the privacy of confidential information pertaining to payroll and personnel records is required. 10. Understanding and compliance with the RECIX employee policy manual, technology policy, and R9 tracking system are required. 11. Demonstrates ability to meet deadlines. 12. Maintains file and retrieval methods for information regarding Business Office documents. 13. Assist in the execution of payroll procedures and implementation of the balancing processes, which entail monthly quarterly, EOY report and submission to NM ERB, NM Retiree Health, IRS, NM CRS, ERB, ERISA< 941, Workers Compensation, Unemployment and W2s. 14. Responds to colleagues, auditors and significant individuals for the purpose of providing support, documentation and responding to questions regarding payroll. 15. Performs pre-audits of payroll for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with agency and state and federal rules, guidelines and statutes. 16. Verifies that payroll and the issuance of checks from all funds are in according to the appropriate functions and processes. 17. Researches and resolves discrepancies of payroll information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing. 18. Responds to inquiries of staff and administration regarding payroll procedures for the purpose of providing information, direction and/or referral for addressing inquiry. 19. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

FAQs

Who does the Payroll Assistant report to at REC IX?

The Payroll Assistant reports to the Business Manager and Assistant Business Manager.

What are the essential payroll-related responsibilities of this role?

The position supports payroll procedures, performs balancing processes, conducts pre-audits for accuracy before payment, resolves discrepancies, and coordinates reporting submissions including monthly, quarterly, and EOY items.

What confidentiality and compliance requirements are emphasized in the job description?

The role requires adherence to federal and state law and REC IX policies, including maintaining confidentiality of payroll and personnel records in compliance with FERPA/HIPAA and related confidentiality regulations.

Sep 13, 2026

Uploaded by Melati