OVR_HR_ESS_MSS_Time_Adm - Time Administration Overview

Sep 12, 2026

Upload by Tawan

Time Administration Overview guides time administrators and managers through the HR processes for entering, approving, and reporting employee absences and working time using myNKU. It covers bi-weekly (non-exempt) and monthly (exempt) scenarios, explains when faculty use ESS or ESS Time, and outlines expected training for staff and new hires. The guide details how to record student and staff time, apply rounding rules, and manage save, correction, and reporting workflows via the ESS and MSS tabs, including SAP GUI export options.

LanguageEnglish

CategoryForms

FormatPDF

Pages45

Reading Time16 min

AccessFree to download

Overview

ESS and MSS roles

Training expectations

ESS-Record Bi-Weekly Time – Student

Prerequisites and best practices

Required start/end times and rounding

Apply, save, and corrections

ESS-Record Bi-Weekly Time – Staff

Entry window and rounding

Attendance and quota options

MSS Time on Behalf

Print timesheet

Approve and display missing time

Display working times and quota information

Display monthly certifications

SAP GUI Tasks

Display missing and working times

Display quota and certifications

Export to Microsoft Excel

ESS/MSS Time Administrator This page intentionally left blank. Table of Contents Overview____________________________________________________________________________4 ESS-Record Bi-Weekly Time – Student ____________________________________________________5 ESS-Record Bi-Weekly Time – Staff ______________________________________________________9 Quota Overview __________________________________________________________________ 10 Attendance and Absence Reporting___________________________________________________ 11 ESS-Record Monthly Absences ________________________________________________________ 17 Quota Overview __________________________________________________________________ 18 Certify Absences __________________________________________________________________ 19 Attendance and Absence Reporting___________________________________________________ 20 MSS – Record Time on Behalf _________________________________________________________ 25 Print Timesheet ____________________________________________________________________ 27 MSS-Approve Time _________________________________________________________________ 29 MSS-Display Missing Time ___________________________________________________________ 31 MSS-Display Working Times __________________________________________________________ 34 MSS-Display Quota Information_______________________________________________________ 36 MSS-Display Monthly Certifications ____________________________________________________ 37 SAP GUI -Display Missing Time ________________________________________________________ 39 SAP GUI -Display Working Times _______________________________________________________ 40 SAP GUI -Display Quota Information____________________________________________________ 42 SAP GUI -Display Monthly Certifications _________________________________________________ 43 SAP GUI – Export to Microsoft Excel ____________________________________________________ 44 Overview As a time administrator, you will receive an email from the payroll manager alerting you to pertinent information regarding bi-weekly (non-exempt) and monthly (exempt) absences. All time is input via the Employee Self-Service (ESS) tab of myNKU. Academic year faculty will NOT be using ESS time to record or certify absences. Fiscal year faculty (12 month) accrue for both vacation and sick so they will be using ESS Time. Working time and absences are approved via the MSS tab of myNKU. Reports are available to review via the MSS tab of myNKU too. These reports are designed to assist administrators in managing the time and payroll processes within their department. Time Administrators and managers should ensure that all employees take the INT 100 Introduction to myNKU and SAP GUI, and all new employees will automatically be enrolled in the HR 200 ESS Time Blackboard course. Current employees can be enrolled in the course via a request to the myNKU training team. Visit the myNKU Training page for complete information. ESS-Record Bi-Weekly Time – Student Perform this procedure when you need to enter your start and end working hours. Best practice is to enter time daily. Start and end times are mandatory for student timesheets. The system will automatically round the total hours to the quarter hour based on the in and out time entered. Students can only enter time for one week out of the current period. The timesheet can be printed if the department’s business process requires a printed copy. Student time should be recorded every day to ensure the timesheet is never late. 1. Log into myNKU a. [https://myNKU.nku.edu/irj/portal](https://myNKU.nku.edu/irj/portal) 2. Select the ESS tab. 3. Select the Time Management sub-tab. 4. Click Attendance and Absence Recording. 5. Click the drop-down for Personnel Assignment to record time on the appropriate assignment (the pay rate appears at the end of the row) . 6. Select the Student Hours attendance type from the

FAQs

What systems are used to enter and approve time for absences and working hours?

Time is entered through the Employee Self-Service (ESS) tab in myNKU, while working time and absences are approved via the MSS tab in myNKU. Administrators can review related reports through MSS as well.

How should students enter bi-weekly working time in ESS?

Students should enter time daily, provide mandatory start and end times, and ensure entries are made for only one week out of the current period. The system rounds total hours to the quarter hour based on the in and out times.

What is the role of the MSS tab for administrators and managers?

The MSS tab supports approving time and absences and provides reports to help departments manage time and payroll processes. Managers and administrators also need to ensure employees complete the required myNKU and SAP GUI training courses.

Sep 12, 2026

Upload by Tawan