Organisational Documentation Policy - Policy 19 - governance timeliness and standards

Sep 12, 2026

Organisational Documentation Policy sets approved CNSWJO guidelines for producing corporate documentation with clear governance expectations. It defines organisational standards for minutes and agendas, including timeliness requirements, and establishes a corporate Style Guide covering identity upkeep, logo usage rules, templates, and document formatting. The policy also supports consistent naming conventions and provides practical guidance for applying CNSWJO styles in Word, ensuring all communications remain clear, on-brand, and compliant.

LanguageEnglish

CategoryLetters

FormatPDF

Pages21

Reading Time7 min

AccessFree to download

Organisational Documentation Policy

1. Objectives

2. Introduction

3. Definitions

4. Style Guide

4.1 Logos

4.2 NSWJO Style

Typography and Colours

CENTRAL NSWJOINT ORGANISATION Policy\#19 Organisational Documentation Policy Revision History | Approved by
Authorised by
Version Adoption Date
Revision Date | | | | | | --- | --- | --- | --- | --- | | 1 | 28 May 2018 | Executive Officer | CNSWJO Board | November 2019 | | 2 | 27 November 2019 | Executive Officer | CNSWJO Board | November 2020 | | 3 | 4 December 2020 | Executive Officer | CNSWJO Board | November 2021 | | 4 | 25 November 2021 | Executive Officer | CNSWJO Board | November 2022 | | 5 | 24 November 2022 | Executive Officer | CNSWJO Board | November 2023 | | 6 | 23 November 2023 | Executive Officer | CNSWJO Board | November 2024 | | 7 | 13 November 2024 | Executive Officer | CNSWJO Board | November 2025 | | 8 | 12 November 2025 | Interim Executive
Officer | CNSWJO Board | November 2028 | # Organisational Documentation Policy ## 1. Objectives To set out the approved guidelines for all CNSWJO documentation including timeliness andgovernance expectations surrounding CNSWJO Minutes and Agendas. To ensure a Style Guide and organisational standards are carried out across CNSWJO. ## 2. Introduction The Organisational Documentation Policy has been developed to set the organisational standards withcorporate style guides,documentation layout,templates,naming conventions and advice in timelinessfor governance purposes. This document will assist in setting a standard structure across CNSWJO. Contractors are requested to take note of the expectations regarding timeliness and content forminutes and agendas for meetings they conduct on CNSWJO's behalf. Definitions 3. If a definition is required for your document Example of a definition format. Executive Assistant is a support position responsible for correspondence for CNSWJO and theformatting of Board and GMAC Agendas and Minutes. ## 4. Style Guide The Style Guide is the main reference for the upkeep of the CNSWJO's corporate identity.The logo,guidelines and templates outlined in this Style Guide are to be always followed and can only be alteredafter consultation and approval from the Executive Officer. To ensure the corporate identity is promoted to its full potential,it is important that all corporatedocumentation is produced within these guidelines.When designing additional documents,e.g.,briefing notes and memos,the Style Guide must be followed to ensure all documentation complieswith and meets the company standards. 4.1 Logos Logos exist for several CNSWJO programs.All programs may vary the logo to suit their purpose withpermission from the Executive Officer.Logos can be found on the Shared Drive in the CNSWJOGovernance tab under Logos. Central NSW Joint OrganisationStacked Logo CENTRAL NSWJOINT ORGANISATION Water Utilities Alliance CENTROC WATERUTILITIES ALLIANCE Central NSW Joint OrganisationLandscape Logo CENTRAL NSWJOINT ORGANISATION Screen Central 4.2 NSWJO Style The CNSWJO style was created with several options.This is to create freedom while ensuringcompany style is consistent. To apply the CNSWJO style to a word document; 1.Open up the Word document to which you need to apply the styles. 2.Then click“Home”on the Menu Bar. 3.Go on to click the button with a little arrow in"Styles"group so as to open the“Styles”window. | Level1
Level3
1 Level 2 | Normal | 1 Question Lev | | | --- | --- | --- | --- | | | | | | | | | | | Styles ### 4.Click"Manage Styles"using the“A”button with green tick. Styles × V 一 LEvCI Ta Level3 T Normal a normaltextrun T paragraph Ta Question Level 1 □Show Preview □Disable Linked Styles A+ Aa Options.. 5.Click "Import/Export"button on the bottom left of the window. 6.The Organizer window willpop up.Click“Close File”button below the list box of“InNormal.dotm". 7."C

FAQs

What is the purpose of the Organisational Documentation Policy?

It provides approved guidelines for all CNSWJO documentation, including timeliness and governance expectations for minutes and agendas. It also ensures corporate standards and a style guide are applied across CNSWJO.

What does the Style Guide cover?

It covers maintaining CNSWJO corporate identity, including logo usage rules, formatting expectations, templates, and overall document presentation standards. Changes require consultation and approval from the Executive Officer.

How should CNSWJO styles be applied in Word documents?

The policy describes steps to open the Word styles window, manage styles, then import CNSWJO style templates from the Shared Drive under the CNSWJO governance tab. It includes importing heading styles and overwriting the Normal style when prompted.

Sep 12, 2026

Upload by Berry Peter