One-on-one meeting templates - question prompts for your first meeting and recurring check-ins

Sep 1, 2026

A collection of ready-to-use question prompts for structuring effective one-on-one meetings across key moments in the employee lifecycle. Includes templates for first meetings, career and growth development, regular check-ins, OKR goal setting, onboarding, year-end performance reviews, skip-level conversations, employee wellbeing, problem solving, remote sessions, and peer-to-peer discussions. Designed to surface responsibilities, goals, barriers, feedback needs, support requirements, and next-step actions while keeping dialogue candid and solution-focused.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages5

Reading Time2 min

AccessFree to download

One-on-one for your first meeting

Career and growth development

Check-in

OKR goal setting

Onboarding meetings

Year-end performance review

Skip-level one-on-one

Employee wellbeing

Problem-solving

Remote one-on-one

Peer-to-peer one-on-one

One-on-one meeting templates One-on-one for your first meeting template Here are a few key questions to guide your initial meeting: What are your current responsibilities and projects? How do you prefer to communicate—email, chat, or in-person? What time of day are you most productive? What are your career aspirations? How can I support your goals? Are there any immediate concerns you'd like to discuss? What expectations do you have for our one-on-one meetings? How can we make these meetings most effective for you? One-on-one meeting for career and growth development template Here are some questions to help you gain a clear understanding of what your team member wants and how you can help facilitate that: When you think about yourself in 1-2 years’ time, what comes to mind? What part of your job is most relevant to your long-term goals? What do you enjoy most and least about your job? Where do you feel that your strengths lie? How can we develop those strengths? What skills would you like to develop? What would you like to do to continue your growth here? What next steps could you be taking towards those goals? Who inspires you on the team? How can I help you be successful in pursuing these goals? Do you feel you receive enough feedback? One-on-one check-in template These questions will help you gauge what your team member needs on a regular basis: How are you doing? How did the past week/month go? What’s on your mind this week? Is there anything specific impacting your happiness this week? How productive do you feel at the moment? What blockages are impacting your work? Do you need any support? How can I help you? What are the most important things you will focus on before we meet next? Is there anything else you’d like to talk about today? Do you feel comfortable giving feedback to the team? One-on-one meetings for OKR goal setting template This template’s questions aim to help you clarify your people’s goals and help to keep them on track by removing any potential barriers: What would you like to achieve here? How are your goals progressing? Let’s discuss each goal that you currently have. Where do you feel you need help? Are you facing any bottlenecks? What might help remove them? Let’s discuss your personal development goals. Let’s map out the next steps. One-on-one onboarding meetings template Here are some questions to help determine your new joiner’s onboarding experience and needs: Overall, how has your time here been so far? How has the training been so far to prepare you for your job? Do you have a clear understanding of your role and what is expected of you? Are you finding your workload manageable? Have there been any major frustrations that you’ve experienced so far? Is there anything you’d like more information or resources on? What can we do to help you be successful here? Year-end performance review one-on-one meeting template These questions will help guide your year-end review one-on-one: What accomplishment(s) from the last year are you most proud of? Where did you spend your time and energy? What goals do you have for the next quarter, and for the next year? What development goals would you like to set for the next six months? What obstacles are standing in your way? What can we do to help you be successful here? How can I improve as your manager? Skip-level one-on-one meeting template To make these conversations impactful, ask open-ended questions that encourage honest dialogue and thoughtful reflection, such as: What’s working well in your team or department? Are there any challenges you feel need attention from leadership? What suggestions do you have for improving our processes or communication? Do you feel supported in your career development? How does the organization support you? Are there any resources or tools you feel would enhance your productivity? What feedback do you have about our company culture? Is there anything else you’d like to discuss with me today? Employee wellbeing one-on-one meeti

FAQs

What questions should be used for a manager’s first one-on-one meeting?

Cover responsibilities and current projects, preferred communication style, productivity timing, career aspirations, immediate concerns, meeting expectations, and how the manager can support goals.

How should a one-on-one be structured for OKR goal setting?

Focus on desired outcomes, how goals are progressing, reviewing each current goal, identifying where help is needed, removing bottlenecks, mapping next steps, and discussing personal development goals.

Which one-on-one template helps address wellbeing and work-life balance?

The employee wellbeing one-on-one template guides open-ended discussion about work-life balance, stressors, organizational support, valuable resources or benefits, recharge practices, and additional topics for discussion.

Sep 1, 2026

Upload by William