Office 365 Adoption and Awareness Email Templates - Sample Emails for Rollout

Aug 31, 2026

Upload by Quinn

Email templates for executing an Office 365 adoption rollout across multiple phases. The set includes announcement, countdown, launch-event invitation, first-day welcome, user follow-up for training resources, and a 30-day feedback request. Additional messages reinforce ongoing usage goals, encourage turning travel-heavy meetings into Office 365 meetings, and support travelers with practical guidance on IM, calls, presentations, webcams, shared notes, and real-time training. Placeholders are provided for admin contact, dates, links, and signatures.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages7

Reading Time3 min

AccessFree to download

E-mail Template #1 - Introducing Microsoft Office 365

E-mail Template #2 - Countdown to Office 365 Launch

E-mail Template #3 - Welcome to Office 365

E-mail Template #4 - Request for Office 365 Feedback

E-mail Template #5 - Take It Live Instead of Traveling

E-mail Template #6 - Message from Executive to Employees Who Travel Extensively

Email is the most common and effective way to reach a broad or targeted audience. Email enables you to customize your message for specific groups and outline a call-to-action plan, to generate response. This document provides a series of sample and template emails to use throughout each phase of your Office 365 rollout, including a suggested cadence that models best practices. E-mail Template #1 – Introducing Microsoft Office 365 To all employees: I am pleased to announce that you will soon have access to Microsoft® Office 365. As a company, we have made the decision to standardize on this powerful collaboration and meeting platform because it provides a superior solution for our organization’s needs. No matter what your work responsibilities, I am certain you will find many opportunities to benefit from using Office 365. It will enable you to save time, increase productivity, and raise your efficiency to a new level. In addition, it will allow our company to achieve significant cost savings by reducing business travel and overhead. Over the next few weeks, you will be learning more about the many capabilities Office 365 has to offer. In addition, you will receive details about our launch timeline and the many resources available to you so you can begin using Office 365 right away. If you have questions concerning this service or preparation for the launch, don't hesitate to contact [admin name/phone # or e-mail]. I am confident you will appreciate the new level of efficiency and collaboration Office 365 brings to the table. I encourage you to begin using it as soon as the roll-out is complete. Regards, [Executive E-mail Signature] E-mail Template #2 – Countdown to Office 365 Launch To all employees: Our Microsoft® Office 365 launch is just around the corner. Soon you’ll have the ability to use this powerful collaboration and meeting platform for everything from project and team document collaboration to online meetings. To help with our Office 365 kick-off, we will be holding an Office 365 Launch Event on [date]. This event will showcase Office 365’s capabilities, orient you to available resources and answer your questions as you begin to use Office 365. Look for an invite for our Office 365 Launch event and join us to kick-off Office 365 in our organization. [Or, join us in your cafeteria for special Office 365 demos.] If you have questions, visit the intranet site at [company intranet site URL] or send me an e-mail at [admin e-mail]. Regards, [Project Lead or Executive Sponsor Signature] E-mail Template #3 – Welcome to Office 365 Dear Office 365 User: Office 365 is now live! You can immediately begin enjoying all the powerful functionality and features of Microsoft® Office 365. Get started today by viewing online training: [link to the company training site or the Learning Center]. What will be your favorite feature of Office 365? Discover useful features such as:  Adding others to an instant message on-the-fly  Multi-party HD video  Seamlessly moving from IM to an audio/video call to sharing  Streamlined integration with OneNote  Joining meeting and audio with one click  Answering your office phone using Office 365  And so much more If you have any technical problems or questions, please feel free to contact our help desk or visit [insert link to Intranet]. Regards, [Project Lead or Executive Sponsor Signature] E-mail Template #4 – Request for Office 365 Feedback Dear Office 365 User: I hope you’ve had the opportunity to integrate Office 365 into your daily business activities. If you are using Office 365 today, then you already know that this exciting new tool can be used for everything from increasing team collaboration to more productive meetings. Now that you’ve been using Office 365 for 30 days, we would like to hear from you. Please take a few minutes to complete our Office 365 feedback survey to share your thoughts and input on how Office 365 is working for you. Thanks again for your cooperation and partic

FAQs

What is the purpose of these Office 365 email templates?

They provide sample messages for different stages of an Office 365 rollout, including announcements, launch coordination, onboarding, and follow-up engagement.

What information is included in the first announcement email?

It notifies employees about upcoming access to Microsoft Office 365 and highlights benefits such as time savings, productivity, efficiency, and reduced travel and overhead costs.

How do the templates encourage continued adoption after launch?

They include goals for regular Office 365 meeting usage, prompts to share tips, and a 30-day feedback survey request to collect input on how Office 365 is working.

Aug 31, 2026

Upload by Quinn