Oak Grove School District Parent-Teacher Organization Inc. - Constitution and Bylaws 2020-2021 School Year

Sep 19, 2026

Oak Grove School District Parent-Teacher Organization Inc. constitution and bylaws for the 2020-2021 school year define the organization’s name, meeting procedures, quorum, and voting requirements, including spending guidelines and limits for fund requests. The document establishes the PTO’s purpose of strengthening home-school relationships, sets membership eligibility and an annual $10 PTO fee with opt-out during registration, and outlines fiscal year dates and financial controls such as signatures and bank statement review. It also specifies officer roles, election terms, and key duties for executive board officers.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages15

Reading Time5 min

AccessFree to download

ARTICLE I: NAME

ARTICLE II: MEETINGS

Section 1

Section 2

Section 3

Section 4

ARTICLE III: PURPOSE

ARTICLE IV: MEMBERSHIP AND FEES

ARTICLE V: FINANCE

ARTICLE VI: OFFICERS AND THEIR ELECTION

Section 1

Section 2

Section 3

ARTICLE VII: DUTIES OF OFFICERS

Section 1

Oak Grove School Dist. Parent-Teacher Organization Inc., Constitution and Bylaws 2020-2021 School Year ARTICLE I: NAME The name of this organization shall be the Oak Grove School District Parent-Teacher Organization Inc.,(PTO), District 68, Lake County, Green Oaks, Illinois 60048. ARTICLE II: MEETINGS Section 1: The meetings ofthis organization shall be held as determined by the current board. Section 2: At all meetings of the organization, a majority of those present shall constitute a quorum. Section 3: A two-thirds vote of the members present shall be necessary to transact business at a general meeting. With 100% of the Executive Board approval, a proxy vote can be considered on a case-by-case basis. Section 4: Spending Guidelines Within the voting procedure, any procedure can be over ridden by 100% of the Board vote. 1. All staff requests must be submitted through administration, Principals or Superintendent, in writing prior to coming to the PTO for funds. 2. All requests for funds must be in writing and copied to the PTO President or CoPresident(s) and Superintendent. 3. A written recommendation (positive or negative) from the Principal or Superintendent will accompany each request. 4. All requests will be placed on the agenda the following month for discussion. 5. If the request is $1000 or greater: a. The request may be voted on at the following PTO meeting; but will not be voted on at the meeting where it is originally presented. b. All requests over $1,000 .00 will be conducted by ballot. 6. If the request is under $1,000 .00: a. The request may be voted on at the meeting in which it is presented. b. The request may be conducted by yeas or nays or show of hands. 7. The requestor must be excused during the voting procedure. ARTICLE III: PURPOSE The purpose of this organization is to create a closer relationship between the home and the school, so that parents and educators may cooperate intelligently in the training of the child, raise the educational standards of the school, and further a spirit of cooperation among teachers, parents and residents of the community. No Oak Grove PTO member shall personally financially profit from a PTO fundraising event (except Holiday Halls) . ARTICLE IV: MEMBERSHIP AND FEES Membership includes all parents and guardians of current Oak Grove students, all teachers and staff employed by Oak Grove District \#68, and District 68 School Board Members. Active Members shall be eligible to vote on all issues concerning the organization. All families will be asked to pay an annual $10 PTO fee, which supports services provided by the PTO. This is a fee that families can opt-out of during registration. Regardless of a family’s financial status, they will be able to participate in all PTO related activity or program. ARTICLE V: FINANCE Section 1: The PTO fiscal year begins on July 1, 2020 and ends June 30, 2021. Section 2: There will be two account holders on the PTO checking account including the Treasurer and the President or Co-President. Section 3: Two authorized signatures shall be required on each check equal to or over the amount of $500. Authorized signers shall be the President or Co-President and Treasurer. Section 4: An Executive Board Member who is not an authorized signer on the PTO checking account shall review monthly bank statements. This includes signing and dating the statement and acknowledging review. Section 5: The PTO party fees are managed by the PTO, but are not part of the PTO annual budget, and thereby can be rolled over at the end of each year to remain with that class. ARTICLE VI: OFFICERS AND THEIR ELECTION Section 1: The officers of this organization are the Executive Board. The Executive Board shall consist of the President or Co-President(s), Vice President, Secretary, Treasurer, and PTO Registrar. The President or Co-President(s), Vice President, Secretary and Registrar shall be elected

FAQs

What is the quorum and voting requirement at general meetings?

A majority of members present constitutes a quorum. A two-thirds vote of members present is required to transact business at a general meeting.

How are fund requests submitted and handled under the spending guidelines?

All staff requests must be submitted in writing through administration, principals, or the superintendent before approaching the PTO for funds. Fund requests must be written, copied to the PTO president or co-presidents and the superintendent, and accompanied by a written recommendation from the principal or superintendent.

What are the PTO fiscal year dates and financial signing requirements?

The PTO fiscal year begins July 1, 2020 and ends June 30, 2021. Two authorized signatures are required on each check equal to or over $500, signed by the president or co-president and the treasurer.

Sep 19, 2026

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