NOTICE OF LAYOFF AND OFFER OF DEMOTION/TRANSFER IN LIEU OF LAYOFF - Response and Rights Overview

Sep 16, 2026

Notice of layoff letter and accompanying response memorandum informing an employee that employment will end at the close of the work shift due to civil service reduction procedures. The notice explains loss of displacement rights, how seniority lists can be reviewed, and the appeal window under Civil Service Rule 11. It also offers an option to accept demotion/transfer to an open vacancy instead of layoff, outlines salary/probation impacts, restoration-list reemployment within two years, and potential separation benefits, including unemployment eligibility determination.

LanguageEnglish

CategoryLetters

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Pages3

Reading Time1 min

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NOTICE OF LAYOFF AND OFFER OF DEMOTION/TRANSFER IN LIEU OF LAYOFF

Termination, seniority, and appeal rights

Demotion/transfer offer and response deadline

Restoration list and separation benefits

MEMORANDUM: Employee Response to Offer of Demotion/Transfer in Lieu of Layoff

Subject: NOTICE OF LAYOFF AND OFFER OF DEMOTION/TRANSFER IN LIEU OF LAYOFF Dear : The purpose of this letter is twofold: First, I regret to inform you that your employment as a Select One with this department is hereby terminated at the end of your work shift on . This action is necessary due to Select One. You are being laid off as the least senior employee in the classification of in accordance with Civil Service Rule 11.1. I am sorry to inform you that you do not have any displacement rights to another classification. You may review a copy of this department's relevant seniority lists for your job classification by contacting at . If you feel there is any discrepancy in seniority hours or status which affects the order of layoff, please contact by . Civil Service Rule 11 outlines your rights and obligations related to layoff and restoration. Foryour convenience, a copy of Civil Service Rule 11 is enclosed. Please note that if you feel that an error has been made, or that Civil Service Rule 11 has not been properly applied, you may appeal the implementation of this layoff to the County's Civil Service Commission within ten regular County business days from the date of the receipt of this notice. The actual decision to eliminate positions and the layoff that results is not subject to appeal. Second, I would like to extend you an offer of Select One to a vacancy, effective . You may elect to accept this offer of Select One in lieu of being laid off according to Civil Service Rules 8.8 A, 8.7 A, and 11.4, or you may choose layoff. To indicate your decision to elect demotion/transfer or layoff, please return the attached response form no later than . If I do not hear from you by that time, I will assume that you have chosen to be laid off, and will proceed accordingly. If you choose to demote/transfer into the class of , the effective date will be the beginning of the workday on . Your salary will be based on the job class you demote/transfer to and your employee organization's labor agreement/Salary Resolution with the County. Your probationary status in the new classification will be determined in accordance with Civil Service Rule 8.7, 8.8 A, and 9.2. Staff will meet with you to discuss transitioning to the new position in the near future. Whether you choose layoff, voluntary demotion, or transfer, your name will be placed on a Restoration List for the classification of in this department. Should a regular Select One vacancy occur in our department that we intend to fill within two years from the date of layoff, you will be offered re-employment in accordance with the restoration provisions contained within Civil Service Rule 11.4. If you elect separation from employment, you may qualify for various benefits. Enclosed are several documents you may find useful regarding layoff and separation from the County. You are strongly encouraged to contact the subject matter experts shown as soon as possible for more detailed information. You may not be eligible for unemployment benefits if you choose to be laid off instead of accepting a voluntary demotion. This determination will be made by the State. You may obtain information and apply for benefits by calling the Employment Development Department at 1- 800-300-5616 or by visiting their website [at www.edd.ca.gov](at www.edd.ca.gov). Again, I want to express my regret in taking this painful but necessary action. Sincerely, cc: Personnel File Select Union Human Resources (Recruitment & Classification, Employee Relations & Employee Benefits) Auditor-Controller Enclosures: Civil Service Rules 8. 8, 11 Benefits Upon Separation/Layoff Layoff Mitigation Policy Response Memo Freename Information MEMORANDUM DATE: TO: FROM: RE: Employee Response to Offer of Demotion/Transfer in Lieu of Layoff This is to inform you that I choose the following: I elect to Select One to the classification of effective , as indicated in your

FAQs

What happens to the employee’s position and employment date?

The employee’s employment is terminated at the end of the work shift as stated in the notice. The letter describes this action as necessary under the applicable civil service rule.

Does the employee have displacement rights to another classification?

No. The notice states the employee does not have any displacement rights to another classification and references review of relevant seniority lists.

What options does the employee have instead of being laid off?

The employee may elect to accept a demotion/transfer to a vacancy instead of layoff, or choose layoff. The response form must be returned by the stated deadline to indicate the decision.

Sep 16, 2026

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