NJSLEDS ID Change Management Training - A Guide for Field Change Requests - Student Management - Updated June 2026

Sep 11, 2026

Uploaded by Mimi

NJSLEDS ID Change Management Training provides a practical guide for submitting Field Change Requests within Student Management. It explains what a field change is, when it should be used, and when to avoid it in favor of merge or local reupload for non-key fields. The training details the required CSV template structure, including Current vs New values, and specifies the mandatory Date of Request format (YYYYMMDD). It also establishes strict submission and privacy rules for compliance, including attaching the completed template via the NJSLEDS web-to-case Help Desk form only.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages38

Reading Time13 min

AccessFree to download

Critical Submission Disclaimer

Field Change Requests

Section Overview

What is a Field Change?

When to Use Field Change

When Not to Use Field Change

Download the Template

Understanding the Template Structure

Required Fields Explanation

NJSLEDS ID Change Management Training A Guide for Field Change Requests – Student Management NJSLEDS Project Team Office of Information Technology Updated: June 2026 [nj.gov/](nj.gov/education/sleds)[education/sleds](nj.gov/education/sleds) Contents 1. Critical Submission Disclaimer 2. Field Change Requests 3. Submission Process 4. Common Mistakes 5. Best Practices [nj.gov](nj.gov/education/sleds)[/education/sleds](nj.gov/education/sleds) 2 Critical Disclaimer Do This: • Submit through the NJSLEDS web-to-case Help Desk form only using the “Contact Help Desk” button on the NJSLEDS system homepage • Attach the completed CSV file template to your form Never Do This: • Send requests by email • Send change requests and merge requests in one ticket/file • Include personally identifiable information (PII) in emails • Attach birth certificates or other legal documentation (not required) [nj.gov](nj.gov/education/sleds)[/education/sleds](nj.gov/education/sleds) 3 Field Change Requests Section Overview What We’ll Cover: ✓ What is a Field Change? ✓ When to Use Field Change ✓ When Notto Use Field Change ✓ Download the Template ✓ Understanding the Template Structure ✓ Required Fields Explanation ✓ Step-by-Step Template Completion ✓ Real Examples ✓ Checklist Before Submission [nj.gov](nj.gov/education)[/education](nj.gov/education) 4 What is a Field Change? This is a request to update incorrect key fields in NJSLEDS with correct information from your local source system. What You Can Change: • FirstName • MiddleName • LastName • DateOfBirth • Gender These 5 fields can only be changed through a field change request. They cannot be changed through the typical submission process. *As of June 12, 2026, CityOfBirth and CountryOfBirth are no longer considered a key field. These can be updated through an updated Student Management file upload. [nj.gov](nj.gov/education)[/education](nj.gov/education) 5 When to Use Field Change: Common Scenarios Common Scenarios: Name Corrections • Misspelling → “Sally” should be “Sallie” • Name change → Adoption, court order, or any other reason for name change (no birth certificate required) Date of Birth • Data entry error → 20180102 should be 20180103 • Transposed digits → 20180503 should be 20180305 Gender • Incorrect marker → M should be F • Gender marker change → FtoX, M toX, F to M, M to F, etc. [nj.gov](nj.gov/education)[/education](nj.gov/education) 6 When Notto Use Field Change Do Not Use If: • Student Has Multiple SIDs → Use Merge Instead • Updating Non-Key Fields (city/country of birth, race, ethnicity, grade level, etc.) → Update in your local source system and reupload through Student Management Remember: Field Change Requests are only for the 7 key demographic fields . [nj.gov](nj.gov/education)[/education](nj.gov/education) 7 Download the Template 1. Download: SID Field Change Template. 2. Open the template in Excel and complete it (see next slides) . Note: You will save the file as .CSV UTF-8 after completing the template. [nj.gov](nj.gov/education)[/education](nj.gov/education) 8 Understanding the Template Structure “Current” Information (What’s in NJSLEDS now) Fill all fields with the current NJSLEDS data, even if you’re only changing one field. | Current First Name | Current Middle Name | Current Last Name | Current Date of Birth | Current Gender | | --- | --- | --- | --- | --- | | EMMA | ELIZABETH | EXAMPLE | 20180102 | F | | TAYLOR | | TEST | 20190304 | F | | SALLY | SUSAN | SAMPLE | 20180502 | F | “New” Information (What you want to change to) Fill all fields with the current/exact data from your source system, even if you’re only changing one field. | New First Name | New Middle Name | New Last Name | New Date of Birth | New Gender | | --- | --- | --- | --- | --- | | EMMALINE | ELIZABETH | EXAMPLE | 20180102 | F | | TAYLOR | TRACY | TES

FAQs

What is a Field Change request in NJSLEDS Student Management?

A Field Change request updates incorrect key demographic fields in NJSLEDS using correct information from the local source system. It targets specific key fields rather than general updates.

When should I use Field Change Requests instead of other options?

Use Field Change for key demographic corrections such as name spelling, birth date corrections, and gender marker changes. Do not use it when a student has multiple SIDs—use merge instead.

How do I submit a Field Change Request and what are the key compliance rules?

Submit only through the NJSLEDS web-to-case Help Desk form using the “Contact Help Desk” button, and attach the completed CSV UTF-8 template. Do not send requests by email, do not combine change and merge requests in one ticket/file, and avoid including PII in emails.

Sep 11, 2026

Uploaded by Mimi