MOVE-IN-SECTION 8 - 8.040 Pre-Occupancy Unit Inspection

Sep 15, 2026

Conventional Procedures Manual, Book 2, provides a structured table of tenant move-in, renewal, move-out, and notice processes. It lists pre-occupancy unit inspection steps, key receipt handling, move-in main office indexing, and renewal workflow items such as lease renewal worksheets and renewal lease summaries. The manual also covers move-out notifications, early termination requests, maintenance walk-through reporting, final account statements, and a comprehensive set of resident notices (three-day pay-rent, disturbance, noncompliance, and related security deposit actions).

LanguageEnglish

CategoryForms

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

MOVE-IN-SECTION 8

Pre-Occupancy Unit Inspection

Key Receipt

New Move In-Main Office Index

RENEWAL-SECTION 9

Lease Renewal Worksheet

Lease Renewal Letter (Happy Anniversary)

Renewal Lease Rent &Concession Summary

Renewal Offer Real Page

Carpet Cleaning Letter

MOVE-OUT PROCESS-SECTION 10

Resident's Notice to Vacate

Request for Early Termination of Lease

Maintenance Walk Thru Report

Final Account Statement (FAS)

NOTICES-SECTION 11

Three Day Notice to Pay Rent

Disturbance Notice

Seven Day Noncompliance with Cure

Notice of Non-Renewal of Lease

Promissory Statement

MISCELLANEOUS/GENERAL-SECTION 12

Pet Application

Month to Month Renewal Lease Break Denial Letter

Pest Control Waiver and Notification

Termination Agreement

REPORTING-SECTION 13

Daily Report

Daily Traffic Log

Daily Leasing Phone Log

Month End Report Cover Sheet

Incident Report

ACCOUNTING-SECTION 14

Chart of Accounts

Purchase Orders and Invoice Submittal

Resident Ledger and Check Request

Petty Cash Agreements and Vouchers

Workers Compensation Exemption and Insurance Requirements

ADA/MODIFICATIONS-SECTION 15

ADA/Modifications Processing Guide

Request for Reasonable Accommodation

Verification of Disability Authorization

# MOVE-IN-SECTION8 8.040Pre-Occupancy Unit InspectionT-26a 8.060Key ReceiptT-28 8.140New Move In-Main Office IndexT-81 RENEWAL-SECTION 9 9.020Lease Renewal Worksheet 9.040Lease Renewal Letter(Happy Anniversary) 9.060Renewal Lease Rent &Concession Summary 9.080Renewal Lease 9.100Renewal Offer Real Page 9.120Publix Check Request 9.140Carpet Cleaning Letter 9.160Renewal Lease-Main Office Index # MOVE-OUT PROCESS-SECTION 10 10.020 Resident's Notice to Vacate 10.030 Request for Early Termination of LeaseMove Out Processing WorksheetMove Out Letter 10.040 10.060 Maintenance Walk Thru ReportFinal Account Statement (FAS) 10.080 10.100 10.120 10.140 10.160 10.180 10.200 10.300 10.400 # NOTICES-SECTION11 11.020Three Day Notice to Pay RentT-37a 11.040Disturbance NoticeT-37b 11.060Seven Day Noncompliance with CureT-37d 11.080Seven Day Noncompliance-Unauthorized Animal T-37e No.1.024 | SUBJECT | Date | | --- | --- | | CONVENTIONAL PROCEDURES MANUAL
TABLE OF CONTENTS
BOOK 2 | 12-27-19
1. | FORM\# 8.020Move In EnvelopeT-28m 8.080Reserved Parking SpacesT-28b 8.100Bicycle Registration FormT-28a 8.120Inspection AcceptanceT-27,T-27a,T-27b,T-27th T-29 T-29a T-30a T-30 T-30d T-30c T-30b T-82 T-41 T-41c T-40 T-41a T-42 T-42b Notice to Impose Claim on Security DepositDemand Letter Resident/Guarantor T-42a T-42c/T-42d N-20 Reporting Balance Due to Collection AgencyCollection Activity SummaryEvictionsPost Office TracerSecurity Deposit Inquiry T-43 T-42e No.1.024 | SUBJECT | Date | | --- | --- | | CONVENTIONAL PROCEDURES MANUAL
TABLE OF CONTENTS
BOOK 2 | 12-27-19
77 | 11.100Seven Day Noncompliance-Unauthorized Occupant T-37f T-37c 11.120Seven Day Noncompliance without Cure 11.140Termination of Month to Month T-37m T-37n 11.160Unreported Maintenance Letter 11.180Worthless Check Notice T-35 11.200Notice of Non-Renewal of Lease T-50 11.220Charges to Resident N-31 11.240Outstanding Balances Due T-31 11.260Prepaid Balance Letter T-32 11.280Utility Notice T-33 11.300Personal Check Letter T-36 11.320Notice of Automatic Renewal of Lease T-37p 11.340Promissory Statement N-33 11.360No Back in Parking Notice T-39 11.380Notice of Parking Violation T-39a 11.400Parking Violation Log R-16 11.420Parking Ticket PV-224 11.440Resident Statement Against Resident N-35 # MISCELLANEOUS/GENERAL-SECTION 12 Pet ApplicationPet Approval LetterAnimal Removal FormMonth to Month RenewalLease Break Denial LetterAdditional Child OccupantAdditional Occupant ApprovalAdditional Resident AddendumRoommate Release FormTransfer RequestAddendum for Officers 12.020 T-62 12.040 T-62a 12.042 T-62b 12.060 T-30e 12.080 T-60j 12.090 T-60k 12.100 T-60i T-60h 12.120 12.140 T-60e 12.160 T-12h 12.180 L-19 12.200 Addendum to Lease-Manager UnitPest Control WaiverPest Control NotificationTermination Agreement L-30 12.220 L-12a 12.240 L-13 12.280 T-61 12.320 T-70m Request to Install Telephone/Cable JackSpecial Request by Resident 12.340 T-78 12.360 Installation of Resident Supplied Item by Site Staff T-76aWork performed for Resident by site staff 12.370 T-76c No.1.024 | SUBJECT | Date | | --- | --- | | CONVENTIONAL PROCEDURES MANUAL
TABLE OF CONTENTS
BOOK 2 | 12-27-19
仔 | 12.380Installation of Resident Supplied Item by Outside T-76bContractor 12.390 Death of A Resident 12.400Acceptance of ResponsibilityT-70j 12.410 Welfare Checks # REPORTING-SECTION13 13.020Daily ReportT-3 13.040Daily Report Occupancy CalculationsT-3d 13.060Daily Traffic LogT-3a 13.080Daily Leasing Phone LogT-3b 13.100Leasing ReportT-4 13.120Month End Report Cover SheetT-7 13.140Delinquency Report 13.160Availability Report 13.180Incident ReportR-10 13.200Site Vis

FAQs

What move-in form items are included in Section 8?

Section 8 covers pre-occupancy unit inspection, key receipt handling, and new move-in main office indexing.

Which documents support the lease renewal workflow in Section 9?

Section 9 includes a lease renewal worksheet, a renewal lease letter (Happy Anniversary), renewal rent & concession summaries, renewal lease items, and related requests/checks and summaries.

What resident notices are provided under Section 11?

Section 11 lists notices such as three-day notice to pay rent, disturbance notice, seven-day noncompliance with cure, seven-day noncompliance for unauthorized animal, and other lease and balance-related notices.

Sep 15, 2026

Uploaded by Felix Montgomery