Monash Partners Research Collaboration Agreement Guidelines - updated 19-02-2024

Sep 16, 2026

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Guidelines for using the Monash Partners Research Collaboration Agreement template for investigator-initiated collaborative research. The document sets scope limits, including when the template should not be used (e.g., industry contract research, clinical trials, registry projects). It explains approval routing for Monash University and other institutes, when legal review is required for special conditions, and provides completion instructions covering party details, project identification, signature authorisation, and schedules on funding, materials, results and IP.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Requirements for using Monash Partners Research Collaboration Agreement Template

Appropriate use cases

Multi-party collaborations and Schedule 3 amendments

Approval process and signatory requirements

Guidelines for Completing the Monash Partners Research Collaboration Agreement Template

First Page: Details of the Parties

First Page: Project Name

Signature Page

Schedule 1

Schedule 2

Schedule 3

Research Collaboration Agreement Guidelines This Research Collaboration Agreement template is intended for investigator-initiated collaborative research projects. It has been pre-approved by all Monash Partners member organisations for these projects provided that the guidelines below are followed, the agreement is completed correctly and the legal terms are not modified except for amendments allowed by the guidelines. In these circumstances, no legal review will be required and the member organisations aim for expeditious approval in five business days or less. Further information about different types of research agreements can be found under the ‘Resources’ tab Click here Requirements for using Monash Partners Research Collaboration Agreement Template • The Research Collaboration Agreement template is suitable for investigator initiated collaborative research projects ONLY. • DO NOT USE for contract research for industry partners, clinical trials, registry projects etc. • The template is worded for projects involving two parties. o When the collaboration includes more than two parties, you must include the following text in the Schedule 3 Special Condition section (which does not require legal review): ▪ The General Conditions are amended as follows: Clause 1. 1: In the definition of “Party”, amend “both Parties” to “all Parties”. In each of clauses 5.3, 5. 5, 6.3, 7.2, 7.3, 13.4 and 13. 10: Amend “the other Party” to “the other Parties”. In clauses 4. 1, 11.1 and the last sentence of clause 8.3: Amend “the other Party” to“another Party”. • After completing the agreement strictly in accordance with the guidelines on the following page, the completed agreement is to be approved as follows: o Health Services and Medical Research Institutes: contact your organisation’s Ethics and Governance Office or equivalent. o Monash University: ▪ If any funding is passing between the collaborating organisations, the agreement must be submitted to the Monash Research Office for checking before it is signed ([mhs@monash.edu](mhs@monash.edu)) ▪ If there is no funding passing between the collaborators, the agreement may be approved and signed off by the Deputy Dean (Research) of the Faculty of Medicine, Nursing and Health Sciences without passing through the Monash Research Office. When providing the agreement for signing, you must include a covering letter, confirmation that the agreement uses the preapproved template without changes to General Conditions and without any Special Conditions (apart from the Special Condition allowed above where there are more than 2 parties) . Please upload the covering letter and agreement onto DocuSign , and complete the relevant signatory section. DocuSign is available from the eSolutions website • If Special Conditions or other changes to the template are required for a project, for example to include NHMRC funding conditions, to change the standard publication procedure or to change the standard IP ownership position, the Special Conditions/changes must be submitted for legal review. If Monash University legal review is required, access to the Office of General Counsel is via the Monash University login: Request legal assistance now Guidelines for Completing the Monash Partners Research Collaboration Agreement Template First Page: Details of the Parties ▪ Party: Please insert the correct legal entity name of the organisation ▪ Address: Please insert the postal address of the organisation ▪ ABN: Please insert the ABN of the organisations. Contact research governance office if you do not have details ▪ Contact for notices: Principal Investigator details ▪ Fax for notices: Principal Investigator details ▪ Phone Number: Principal Investigator details First Page: Project Name ▪ Protocol Number or HREC Number/Local Project Number: Please insert details ▪ Date of Agreement: Please leave as ‘Date of last party to sign’Signature Page: Only an authoris

FAQs

When is the Monash Partners Research Collaboration Agreement template suitable to use?

It is suitable only for investigator-initiated collaborative research projects involving the template’s intended two-party structure unless the required multi-party wording is added in Schedule 3.

Do special conditions or template changes always require legal review?

Special Conditions or other changes must be submitted for legal review when required for a project, for example to include funding conditions, alter publication procedures, or adjust standard IP ownership.

What are the key steps to complete and approve the agreement for Monash University?

If funding passes between collaborating organisations, submit the agreement to the Monash Research Office for checking before signing. If no funding passes, the Deputy Dean (Research) may approve and sign off, provided a covering letter confirms the preapproved template is used without General Condition changes and with only the allowed Special Condition for projects with more than two parties.

Sep 16, 2026

Upload by Gloria