model_student_staff_agreement_iafrica_final - Student/Staff Agreement

Sep 15, 2026

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Model Student/Staff Agreement for the Intra-Africa Academic Mobility Scheme, covering the contractual relationship between the Host Institution and the scholarship holder. It sets out support and responsibilities for mobility activities, accepted mobility and travel conditions, and the process for amendments by notification. The agreement defines mobility details, maximum scholarship duration, the start/end dates and evidence required, and specifies subsistence and settling-in allowances, including provisions for female scholarship holders, where applicable.

LanguageEnglish

CategoryLetters

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

NOMINATION LETTER

Student/Staff Agreement

1. THE AGREEMENT

2. Details of the mobility

3. Duration of the mobility/scholarship

4. Subsistence allowance

5. Settling-in allowance

6. Allowance for female scholarship holders

Logo of the project NOMINATION LETTER Dear «Given_name» «Family_name», We are pleased to inform you that your application for an Intra-Africa – <> scholarship was successful and you were selected for a stay at the «name_Host_University» . The details of the scholarship are as follows: Programme: Intra-Africa Academic Mobility Scheme Title of the project «Project_title» Host University: «Host_University» Host University Contact Person: «contact_person_host_university» «E-mail» Type of Mobility: «Student Credit/Degree seeking mobility / Staff mobility» Area of study/work: «Subject» Maximum duration: «Duration» months Target group (students only) «Target Group1/Target Group 2» The scholarship includes a settling-in allowance (for students only), a monthly subsistence allowance as well as full insurance coverage (accident, travel, health) for the duration of the scholarship. [Only for female students: An extra month subsistence allowance will be provided per academic year to female master students and female doctoral candidates provided that they have successfully fulfilled all the academic obligations corresponding to 2 academic years and completed a mobility period of a minimum duration of 20 months] . The travel costs will also be reimbursed in line with the conditions set in the student/staff agreement. The full details of the scholarship are provided in the enclosed student/staff agreement. You will need to establish your place of stay at the location of the Host University. The welcome and housing services of the Host University will assist you to find suitable accommodation. If you accept the scholarship and agree with the terms of the enclosed agreement, please sign it and send it back to the Host University at «contact_person_host_university» («E-mail») and a copy to us («E-mail_Project_Coordinator») as soon as possible so that we can start taking the practical arrangements for your mobility. We wish you a successful stay at the «Host_University» . Yours sincerely, «Name_Project_Coordinator» Project Coordinator «E-mail_Project_Coordinator» Logo of the project <> Student/Staff Agreement [This model Student/Staff Agreement can be adapted by the partnership, but the contents therein are minimum requirements. The grey parts are guidance for the partnership/Coordinator that should be deleted; The yellow parts should be selected or edited as applicable by the Coordinator] [ Full official name of the Host Institution: Address: [official address in full] Called hereafter "the Host Institution", represented for the purposes of signature of this agreement by the project's contact person at the Host Institution,[name(s), forename(s)and function], of the one part, and Mr/Ms [Student name and forename] Date of birth: Nationality: Address: [official address in full] Phone: E-mail: Called hereafter “the scholarship holder" of the other part, Have agreed the provisions below which form an integral part of this agreement ("the agreement"): 1. THE AGREEMENT 1.1 The Host Institution shall provide support to the scholarship holder for undertaking a mobility activity for [studies/research/teaching/training] under the Intra-Africa Academic Mobility Scheme, in the framework of the project [project number + project title] . 1.2 The scholarship holder accepts the mobility conditions and the individual and travel support as specified in this agreement. 1.3. Amendments to the agreement, including to the start and end dates, shall be requested and agreed by both parties through a normal notification by letter or by electronic message. 2. Details of the mobility Host University: «Host_University» Host University Contact Person: «contact_person_host_university» «E-mail» Type of Mobility: «Student Credit/Degree seeking mobility / Staff mobility» Area of study/work: «Subject» Maximum duration: «Duration» months Targe

FAQs

What does the Host Institution provide under this agreement?

The Host Institution provides support to the scholarship holder to undertake a mobility activity under the Intra-Africa Academic Mobility Scheme.

How are changes to the agreement dates handled?

Amendments, including start and end dates, are requested and agreed by both parties through normal notification by letter or electronic message.

What allowances does the scholarship include?

The scholarship includes a monthly subsistence allowance; a settling-in allowance for eligible master students and doctoral candidates; and an additional allowance for eligible female scholarship holders per academic year, where applicable.

Sep 15, 2026

Upload by Ophelia