Mentoring Transfer Template - Updated August 2020 - Instructions and Form for Provisional Teacher Transfers

Sep 1, 2026

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Mentoring Transfer Template provides documentation and transfer guidance for one-to-one mentoring supporting novice provisional teachers in New Jersey’s Provisional Teacher Process (PTP). It defines mentoring duration requirements (minimum 30 weeks, with weekly mentor-mentor meetings for initial weeks based on CE or CEAS) and outlines mentoring fee responsibilities and payment oversight. The form captures mentor details, start date, completion checks, total weeks completed, and signature sections for administrators, enabling receiving districts to confirm eligibility for standard certification.

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CategoryForms

FormatDOCX

Pages5

Reading Time2 min

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Mentoring Transfer Template - Updated August 2020 - Instructions and Form for Provisional Teacher Transfers

Mentoring Information Related to Teacher Transfers

Mentoring Duration Requirements

Mentoring Fee Requirements

Mentoring Transfer Template: Instructions for Use

How to Use the Form

Districts with an Outgoing Teacher Enrolled in the PTP

Districts with an Incoming Teacher Enrolled in the PTP by a Previous District

Form Sections: District Contact Information

Form Sections: Mentoring Information

Form Sections: Signature Section

Mentoring Transfer TemplateMentoring Information Related to Teacher Transfers Updated August 2020 Documenting Mentoring Support for Teachers in the Provisional Teaching Process (PTP) Who are Leaving the District Teacher Transfers During the Mentoring Year According to the district mentoring program requirements in N.J.A.C. 6A:9C-5, the administrative office of each school district or nonpublic school with teachers enrolled in the Provisional Teacher Process (PTP), pursuant to N.J.A.C. 6A:9B-8.9, is responsible for providing one-to-one mentoring for novice provisional teachers (teachers enrolled in the PTP) and for maintaining mentoring logs to document the mentoring that occurs and provide information for the appropriate payment of mentoring fees. If a novice provisional teacher leaves the district’s employ during the initial provisional year and begins to work in another New Jersey district, the first district will need to report the amount of mentoring that occurred, so that the teacher is able to complete the mentoring requirement in the new district or indicate to the new district that required mentoring has been completed. Also, the new district and the teacher who is transferring will have to make a determination about any mentoring fees still owed. Mentoring Duration Requirements District boards of education must provide one-to-one mentoring support to novice provisional teachers for the first year of their employment, which is defined as a minimum of 30 weeks. The mentor teacher and the novice teacher holding a Certificate of Eligibility with Advanced Standing (CEAS) must meet at least once per week for the first four weeks of the teaching assignment. The mentor teacher and the novice provisional teacher holding a Certificate of Eligibility (CE) must meet at least once per week for the first eight weeks of the teaching assignment. One-to-one mentoring that includes planned, in-person contact time between the mentor teacher and the novice provisional teacher holding a CE or CEAS must occur over the course of the academic year (a minimum of 30 weeks), or proportionally longer if the novice provisional teacher holds a part-time teaching assignment. Mentoring Fee Requirements Candidates enrolled in the PTP are responsible for payment of mentoring fees during the first provisional year. The employing school district may pay the cost of mentoring fees, however. Check current information on mentoring fees on the HYPERLINK "https://www.nj.gov/education/license/PTPInfo.pdf" Provisional Teacher Process webpage. The school district’s administrative office is responsible for overseeing the payment of mentors, and payment may not be conferred directly from provisional novice teacher to mentor. Mentoring Transfer Template: Instructions for Use The form provided below is to be used either for provisional teachers leaving your district before they have completed the minimum 30-week mentoring requirement or to indicate that the 30 weeks of mentoring have been completed. It has been designed to assist the district/nonpublic school to facilitate transference of information about mentoring supports that have already been provided. (Please note: There is a separate template on the HYPERLINK "https://www.nj.gov/education/profdev/mentor/" Educator Mentoring and Induction Support webpage that may be used to log one-to-one mentoring events throughout the year). How to Use the Form For Districts with an Outgoing Teacher Enrolled in the PTP: Consult mentoring payment records, confirm with the transferring teacher, and be ready to answer any inquiries from a receiving district. Complete the mentoring completion form and give a copy to any teacher enrolled in the PTP who is leaving your district before having completed his or her mentoring requirement or who has completed his or her mentoring requirement. Keep a copy of this form as specified by the document retention rules for past employees. For Districts with an Incoming Teacher Enrol

FAQs

What is the minimum mentoring duration required for novice provisional teachers in the PTP?

Districts must provide one-to-one mentoring for the first employment year, defined as a minimum of 30 weeks. Mentoring may be longer for part-time assignments proportionally.

When must the mentor and novice teacher meet during the initial weeks of the teaching assignment?

For CEAS certificate holders, they must meet at least once per week for the first four weeks. For CE certificate holders, they must meet at least once per week for the first eight weeks.

How should mentoring completion information be transferred when a teacher leaves the district?

The outgoing district completes the mentoring completion form, gives a copy to the transferring PTP teacher, and keeps a retained copy per document retention rules. The receiving district requests the form if not provided or if information is incomplete.

Sep 1, 2026

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