May 2025 CEO Report - Grand Valley Public Library Board Minutes - Meeting Minutes

Sep 13, 2026

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Board meeting minutes for Wednesday May 12, 2025 covering agenda approval, declaration of conflicts, approval of prior meeting minutes, and a closed session for personal matters. Correspondence is received and directed to the Town of Grand Valley council regarding land for a new library, including a request to confirm development charges for a viability study. Financial and reserve account expenses for March and April are approved, alongside policy updates, planning for Duck Day and Book Sale, committee updates, and confirmation of the next meeting on June 11, 2025.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Minutes: Wednesday May 12, 2025

Call to Order and Land Acknowledgement

Agenda Approval and Conflicts

Approval of Previous Minutes and Business Arising

Closed Session

Correspondence

Financial Report

Committee and Chair/CEO Reports

New Business and Motions

Next Meeting and Adjournment

Page 1 of 3 Wednesday May 12, 2025 Grand Valley Public Library Board Minutes: Wednesday May 12, 2025 Present: Julie Van Alstine, Vice-chair Amy Steele Mary Hatch Brennan Solecky Andrew Stirk, Chair, Township of Amaranth Rep. James Jonker, Town of Grand Valley Rep. Lenora Banfield, Township of East Garafraxa Rep. Joanne Stevenson, CEO, secretary/treasurer Regrets: 1. Call to Order. 7:0 1 pm 2. Land Acknowledgement Statement We [I] would like to acknowledge that we are on the the Haldimand Tract, land promised to the Haudenosaunee (HOE day na shun ay) people of Six Nations, which includes six miles on each side of the Grand River. This territory is the traditional territory of the Neutral, Anishnaabeg (On ish KNOB eck), and Haudenosaunee (HOE day na shun ay) Peoples. 3. Approval of the agenda MOTION \#1: Moved by J. Van Alstine, seconded by A. Steele , that the agenda be approved. 4. Declaration of any conflicts of interest. None. 5. Minutes of the March 12, 2025 meeting. MOTION \#2: Moved by M. Hatch , seconded by A. Steele , that the minutes of Wednesday March 12 , 2025 be approved. 6. Business arising from the minutes. Closed Session: MOTION \#3: Moved by B. Solecky, seconded by M. Hatch , be it resolved that: Grand Valley Public Library Board proceed in closed session in order to address a matter pertaining to: Page 2 of 3 Wednesday May 12, 2025 Personal matters about an identifiable individual, including Board Members of Library Personnel at approximately 7:10 pm. MOTION \#4: Moved by A. Steele, seconded by B. Solecky, be it resolved that: Grand Valley Public Library Board rise and report at 8:15 pm. 6.2 Pay Equity Consultant Fee MOTION \#5: Moved by A. Steele, seconded by B. Solecky to create a committee compensation review with the following library board members; L. Banfield and B. Solecky. 7. Correspondence 7.1 OLS Training Bulletin, email March 25, 2025 7.2 MPP Sylvia Jones Congratulations Letter 7.3 Let’s Talk Libraries, OLS email, April 10, 2025 7.4 Town of Grand Valley, RE: land for new library MOTION \#6: Moved by A. Steele, seconded by J. Van Alstine to receive the correspondence. CEO is directed to respond to the Town of Grand Valley council RE: land for new library. Library Board preference at this time is the 242 Water St. CEO is to inquire if there is Development Charges available to have a viability study completed for this location.. 8. Financial Report Operating Account 8.1 Operating Expenses for March and April. MOTION \#7: Moved by A. Steele, seconded by J. Van Alstine to accept thereviewed expenses for March ($38,901 . 16) and April ($49,437 . 13) Reserve Account 8.2 Reserve Account MOTION \#8: Moved by L. Banfield, seconded by M. Hatch to accept the reviewed financial statement for the reserve account for March and April. 9. Committee Reports 10.Chair Report 11.CEO Report Page 3 of 3 Wednesday May 12, 2025 See attachment CEO is directed to send the Valuing the Grand Valley Library Report, to the three municipalities. 12. New Business 12.1 Environmental Policy 12.2 Financial Policy 12.3 McGinnis Room (Program Room) Policy MOTION \#9: Moved by J. Van Alstine , seconded by A. Steele to accept the reviewed policies: Environmental Policy McGinnis Room (program room) Policy Financial Policy, deferred until June Library Board Meeting. 12.4 Duck Day and Book Sale The library will have a booth at the duck race. Book Sale starts May 2 , set up is Thursday May 22 @ 6:00pm. L. Banfield, J. Van Alstine and J. Stevenson is available to help set up. B. Solecky will be available on May 24 to help staff with the opening of the book sale. 12.5 Amaranth Council, April Meeting A. Stirk discussed the Amaranth Council’s review of the different boards and service levels. There has been discussion at the Amaranth Council about reviewing different contracts that have been in place for years. The Amaranth Cou

FAQs

What was the purpose of the closed session during the May 12, 2025 meeting?

The board moved to proceed in closed session to address a matter pertaining to personal matters about an identifiable individual, including library personnel and board members, at approximately 7:10 pm.

What correspondence related to the new library was addressed?

The board received correspondence including a “Town of Grand Valley, RE: land for new library” item, and directed the CEO to respond to the council regarding land and to inquire about development charges for a viability study.

Which financial items were approved in the financial report?

Operating expenses for March and April were reviewed and accepted, and the reserve account’s reviewed financial statement for March and April was also accepted.

Sep 13, 2026

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