Marquardt School District 15 - Human Resources Generalist Job Description

Sep 14, 2026

Uploaded by Adam

Marquardt School District 15 Human Resources Generalist job description defines a split placement role delivering essential administrative, operational, and data support between the Human Resources Department and the Business Office. The position manages ELN training modules, interview logistics, recruitment event support, and accurate employee and payroll data within the Tyler/School ERP platform. It also coordinates daily and long-term substitute teacher assignments, supports payroll and benefits accuracy, and assists with onboarding/offboarding and annual reporting compliance, requiring discretion, strong organization, and advanced digital proficiency.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Job Overview

Role Purpose

Reports and Evaluation

Qualifications and Knowledge

Qualifications

Knowledge and Skills

Essential Responsibilities

Human Resources Operations

Data Entry & Systems Management

Substitute Teacher Coordination

Business Office & Payroll Support

Physical Demands and Work Environment

Terms of Employment and Evaluation

HR dfa Marquardt School District 15 Job Description Job Title: Human Resources Generalist Position Type: 1.0 FTE (Split Placement) Reports To: Deputy Superintendent of Human Resources and Finances Primary Evaluator: Assistant Superintendent of Human Resources and Finances Role Purpose: The Human Resources Generalist provides essential administrative, operational, and data support split equally between the Human Resources Department and the Business Office. This role is responsible for managing system training, maintaining precise employee and payroll data, coordinating substitute teacher assignments, and supporting talent acquisition. Additionally, the position collaborates closely with finance operations to ensure the accuracy of salary schedules, employee benefits, and payroll reconciliation. High organizational skills, tech proficiency, and absolute discretion are required. Qualifications ● Associate's Degree preferred; some college required. ● Minimum of three years of experience in a high-level administrative support role (preferably in education or public service) . ● Demonstrated ability to manage sensitive information and maintain strict confidentiality. ● Commitment to equity and excellence in education. Knowledge and Skills ● Proficient in Microsoft Office Suite, Google Workspace, and other digital tools. ● Strong written and verbal communication skills. ● Exceptional organizational and time management abilities. ● Ability to work independently and collaboratively with diverse stakeholders. ● Knowledge of Board operations and preparation of agendas ● Skilled in preparing meeting agendas, minutes, and public notices. ● Comfortable interacting with staff, students, and community stakeholders Essential Responsibilities Human Resources Operations ● ELN Training Management: Oversee and coordinate the Employee Learning Network ( ELN) training modules for district staff, ensuring tracking, compliance, and completion. ● Talent Acquisition & Interview Logistics: Manage, organize, and distribute interview materials for hiring committees; assist in scheduling and preparation for district interviews. ● Recruitment Support: Attend job fairs and recruitment events to represent the district, distribute materials, and engage with potential candidates. ● Other duties as assigned by Department Directors. Data Entry & Systems Management ● Tyler/School ERP Platform: Perform accurate and timely data entry of employee records, personnel changes, and relevant financial-HR metrics into the Tyler/School ERP platform. ● Maintain digital and physical integrity of staff data files with high attention to detail. Substitute Teacher Coordination ● District Substitute Assignments: Serve as the primary point of contact for managing daily and long-term District Substitute teacher assignments. ● Utilize automated calling/substitute management systems to ensure optimal daily coverage across all school buildings. Business Office & Payroll Support ● Ensure onboarding/offboarding employee information is accurately transmitted from the HR to the Business Office in a timely manner. ● Help coordinate professional development between District Office and Schools ● Assist both HR and Finance to ensure accurate annual reporting to ISBE and IWAS ● Other duties as assigned by the Business Manager Physical Demands While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, taste, and smell. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. Frequent repetitive activities including hands, arms, and legs for clerical related work. The employee must occasionally lift and/or move up to 30 pounds and occasional lifting up to 50 pounds in the physical assistance of students with special needs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral

FAQs

What are the core responsibilities of the Human Resources Generalist in this district?

The role provides administrative, operational, and data support split between HR and the Business Office. It manages ELN training, interview logistics, recruitment event representation, substitute teacher assignments, and HR-to-business onboarding/offboarding data transmission.

Which systems and tools must the candidate be proficient with?

The job requires proficiency with Microsoft Office Suite, Google Workspace, and digital tools. It also involves accurate data entry in the Tyler/School ERP platform and using automated calling/substitute management systems.

What qualifications and work requirements are specified for the position?

An Associate’s Degree is preferred with some college required, plus at least three years of high-level administrative support experience. The role requires maintaining strict confidentiality, strong organizational skills, and includes physical demands such as occasional lifting and vision and mobility requirements.

Sep 14, 2026

Uploaded by Adam