Low Floor Vans - Bid 16-0038 - Notice to Prospective Bidders

Sep 11, 2026

Bid notice for the City of Durham Purchasing Division seeking Low Floor Vans under the GoDurham ACCESS program, Bid No. 16-0038. The notice announces a mandatory pre-bid conference on February 9, 2016 at 2:00 p.m. at the Finance Department Conference Room. It outlines bid submission, opening, award timing, signed sealed-envelope requirements, bid withdrawal restrictions, tax handling, specification change controls, and procedures for equal employment opportunity, alternates, tie bids, and SDBE participation.

LanguageEnglish

CategoryLetters

FormatPDF

Pages53

Reading Time19 min

AccessFree to download

Notice to Prospective Bidders

Pre-bid conference and contact information

Instructions to Bidders

Bid submission, opening, and award

Taxes, information, and addenda

Equal Employment Opportunity and SDBE requirements

Alternate bids and tie bids

Mailing and delivery instructions

Low Floor Vans (GoDurham ACCESS) Bid No. 16-0038 City of Durham Finance Department Purchasing Division CITY OF DURHAM Finance Department 101 CITY HALL PLAZA, ANNEX BLDG. | DURHAM, NC 27701 919.560.4132 | F 919.560.4325 [www.durhamnc.gov](www.durhamnc.gov) Notice to Prospective Bidders Low Floor Vans (GoDurham ACCESS) Bid No.16-0038 The City of Durham Purchasing Division will hold a pre-bid conference on Tuesday, February 9th 2016 at 2:00 p.m., in the Finance Department Conference Room, 1st Floor,101 City Hall Plaza (Annex), Durham, North Carolina. All Sales representatives are cordially invited to attend. Enclosed for your convenience is a copy of the Bid Proposal and Specifications. Any questions may be referred to Reuben Affiah at 919-560-4132 ext. 18223 or by email [reuben.affiah@durhamnc.gov](reuben.affiah@durhamnc.gov) . . 2 Durham – Where Great Things Happen Instructions to Bidders 1. This bid includes the following: 􀁸 Instructions to Bidders 􀁸 Equal Employment Opportunity Requirement 􀁸 Special Conditions (When required) 􀁸 Specifications (When necessary) 􀁸 Bid Proposal Form 􀁸 Contract Form (When required) 􀁸 Small Disadvantaged Business Enterprise (SDBE) Forms (When applicable) 2. Bids will be opened at the time and place shown on the enclosed Bid Proposal Form. Late bids will not be considered. 3. Bids will be examined promptly after opening and an award made at the earliest possible date. No bids may be withdrawn, however, until 90 days after bid opening date. 4. Submit bids only on the bid proposal form(s) provided herein. 5. The City Council normally takes official action on bids within 3 or 4 weeks after the bid opening date. The council meets officially at 7:00 p.m., the first and third Monday nights of each month in the City Council Chambers of City Hall. 6. AWARD OF BID: Bids shall be awarded to the lowest responsible bidder taking into consideration quality, performance, and the time specified in the proposal for the performance of the contract. 7. Each bid must be submitted in a sealed envelope, showing the bid title, date and time of opening on the front of the envelope. 8. All bids must be signed by an authorized official of the firm. Bids may be rejected if they show any omissions, alterations of form, additions not called for, conditional bid or any irregularities of any kind. 9. TAXES: Do not include taxes in bid figures. Successful bidders should add sales tax to their invoice when billing the City. The City is exempt from Federal excise tax and will issue a Federal exemption certificate. 10. INFORMATION: Questions concerning bid requirements or specifications should be directed to the City Purchasing Division, Durham, N. C. Telephone 919-560-4132. All changes in specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. No changes to specifications will be permitted within ten days prior to the bid opening. Instructions to Bidders 11. The Equal Employment Opportunity Statement which appears herein is a condition of the contract. The contract must be signed by the successful bidder and the City; and the successful bidder must comply with the equal employment opportunity condition. 12. It is the City’s policy to furnish a bid tabulation to all bidders upon notification of award or upon returning bid deposits. All bidders are welcome to attend bid openings. 13. ALTERNATE BIDS: Do not submit alternate bids unless called for on the bid proposal form. When alternate bids are requested the bidder must submit documentation as a part of the bid to show that the product is comparable to the item(s) referred to in the specifications. 14. In the event of a tie bid, and all terms, deliveries, etc. are the same; a drawing certified by the City Clerk will choose the successful bidder. Preference to a bidder will be given only in the

FAQs

When is the pre-bid conference, and where will it be held?

The pre-bid conference is on Tuesday, February 9th, 2016 at 2:00 p.m. in the Finance Department Conference Room, 1st Floor, 101 City Hall Plaza (Annex), Durham, North Carolina.

How should bids be submitted and what happens to late bids?

Bids must be submitted only on the bid proposal form(s) provided, in a sealed envelope, and signed by an authorized official. Late bids will not be considered.

How are taxes and specification changes handled?

Do not include taxes in bid figures; successful bidders add sales tax to the invoice. All changes to specifications must be provided in writing as an addendum to all bidders, and no changes are permitted within ten days prior to bid opening.

Sep 11, 2026

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