Local Site Coordinator Toolkit - Round 4 - Preparing for the Onsite Review

Sep 13, 2026

Uploaded by Oliver

Local Site Coordinator Toolkit - Round 4 guides local coordinators in supporting the Child and Family Services Reviews (CFSRs) onsite review sites. It explains the purpose of CFSRs, the two-phase process, and how CB-led reviews are structured across three sites. The toolkit clarifies the Local Site Coordinator role, emphasizing logistics planning, coordination with the State CFSR Coordinator, and onsite liaison responsibilities. It also provides time-based preparation checklists and key onsite review elements.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages11

Reading Time4 min

AccessFree to download

Introduction

Things To Know

Local Site Coordinator Role

At Least 4 Months Before the Onsite Review (or Upon Site Selection)

At Least 3 Months Before the Onsite Review

At Least 2 Months Before the Onsite Review

At Least 1 Month Before the Onsite Review

At Least 2 Weeks Before the Onsite Review

At Least 3 Days Before the Onsite Review

During the Review

Contact Information

Appendix A: Review Site Checklist

Appendix B: Site Interview Schedule

Appendix C: Review Site Visual

Children’s Bureau Child and Family Services Review―Round 4 Local Site Coordinator Toolkit Introduction ............................................................................................................................................. 2 Things To Know...................................................................................................................................... 2 Local Site Coordinator Role.................................................................................................................... 2 At Least 4 Months Before the Onsite Review (or Upon Site Selection) ............................................ 3 At Least 3 Months Before the Onsite Review ................................................................................... 4 At Least 2 Months Before the Onsite Review ................................................................................... 4 At Least 1 Month Before the Onsite Review ..................................................................................... 6 At Least 2 Weeks Before the Onsite Review .................................................................................... 6 At Least 3 Days Before the Onsite Review ...................................................................................... 7 During the Review ............................................................................................................................ 7 Contact Information ................................................................................................................................ 7 Appendix A: Review Site Checklist......................................................................................................... 8 Appendix B: Site Interview Schedule...................................................................................................... 9 Appendix C: Review Site Visual …….…………………………………………………………………........11 Introduction The Child and Family Services Reviews (CFSRs) are a federal-state collaborative effort designed to help ensure that quality services are provided to children and families through state child welfare systems. The reviews are designed to help states improve child welfare services and safety, permanency, and well-being outcomes for children and families who receive services. Each CFSR is a two-phase process consisting of a statewide assessment and anonsite review. The onsite review, conducted by a joint federal-state team, includes: (1) case reviews; (2) interviews with children and families engaged in services; and (3) interviews with community stakeholders, such as courts, community agencies, foster families, caseworkers, Tribes, persons with lived experience, and service providers. After completing its CFSR, each state develops a Program Improvement Plan to address areas of nonconformity. The purpose of this toolkit is to assist Local Site Coordinators in understanding their roles and responsibilities in preparing their onsite review sites to participate in Round 4 of the CFSRs. Activities and timeframes for completion are provided in checklist format. These can be adjusted based on the unique circumstances of the state. CFSR-related materials can be accessed via the CFSR Information Portal’s Round 4 Resources page at [https://www.cfsrportal.acf.hhs.gov/resources/round-4-resources](https://www.cfsrportal.acf.hhs.gov/resources/round-4-resources) Things To Know There are two types of reviews: CB-Led Reviews and State-Led Reviews. For CB-Led Reviews, the CFSR onsite review is conducted in three sites in the state, one of which is in the state’s largest metropolitan (metro) area. The site in the largest metro area may be split into two sites, usually referred to as sites 1A and 1B. State-Led Reviews, when approved by the Children’s Bureau, consist of case reviews conducted by the state using processes and protocol meeting specific criteria during a defined per

FAQs

What are the two phases of a CFSR?

Each CFSR includes a statewide assessment phase followed by an onsite review phase conducted by a joint federal-state team.

What responsibilities do Local Site Coordinators have in CB-led reviews?

Local Site Coordinators manage logistical arrangements for each onsite review site and serve as the onsite liaison to the state child welfare agency; they do not conduct case record reviews or interviews.

When should Local Site Coordinators begin preparation for an onsite review in Round 4?

They should start at least 4 months before the onsite review (or upon site selection), following the toolkit’s step-by-step timeframes.

Sep 13, 2026

Uploaded by Oliver