Local Government Records Management Improvement Fund (RFP 264) - Grant Application Guide 2026-2027 - Application Deadline April 1, 2026

Sep 2, 2026

Upload by Connor

Grant Application Guide 2026–2027 for the Local Government Records Management Improvement Fund (LGRMIF), RFP 264, outlining requirements, eligibility, and submission expectations. The guide sets the application deadline (April 1, 2026, 5:00 PM) and emphasizes electronic submission through the LGRMIF eGrants system. It covers local authority categories, types of grants, project and budget narrative instructions, review and ranking priorities, awards, post-award administration, and payment scheduling, including debriefing and contract protest procedures.

LanguageEnglish

CategoryPresentations

FormatDOCX

Pages71

Reading Time25 min

AccessFree to download

General Information

Introduction

Application Reminders

Timetable

Eligibility Requirements

Local Authorities

Community Colleges

Fire Districts, Volunteer Fire Companies, Emergency Rescue Services, and Ambulance Services

Libraries

Charter Schools

NYC Department of Records and Information Services (DORIS) Grants

NYC Board of Education

Prequalification Requirements

Notice of Intent

Types of Grants

Shared Services Grants

Individual Grants

Disaster Recovery Grants

Funding

Project Categories

Disaster Preparedness

Inactive Records

Historical Records

Files Management

Document Conversion and Access

Instructions for the Project and Budget Narratives

The Project Narrative

GRANTS ADMINISTRATION UNIT ● Cultural Education Center, Room 9B31 ● Albany, NY 12230 ● 518-474-6926 LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND (RFP 264) Grant Application Guide2026–2027 Application Deadline:April 1, 2026 5:00 PM All applications must be submitted electronically. If you have difficulty completing an online application,contact the Grants Administration Unit at 518-474-6926 The University of the State of New York The State Education Department New York State Archives www.nysed.gov • HYPERLINK "http://www.archives.nysed.gov" www.archives.nysed.gov THE UNIVERSITY OF THE STATE OF NEW YORK Commissioner of Education and President of The University BETTY A. ROSA, B.A., M.S. in Ed., M.S. in Ed., M.Ed., Ed.D DEPUTY COMMISSIONER, CULTURAL EDUCATION MICHAEL MASTROIANNI Assistant Commissioner, New York State Archives BRIAN KEOUGH The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portions of this publication can be made available in a variety of formats, including braille, large print or audio tape, upon request. Inquiries concerning this policy of nondiscrimination should be directed to the Department’s Office for Diversity and Access, Room 530, Education Building, Albany, NY 12234. Table of Contents TOC \o "1-3" \h \z \u HYPERLINK \l "_Toc202953563" Table of Contents PAGEREF _Toc202953563 \h 3 HYPERLINK \l "_Toc202953564" General Information PAGEREF _Toc202953564 \h 7 HYPERLINK \l "_Toc202953565" Introduction PAGEREF _Toc202953565 \h 7 HYPERLINK \l "_Toc202953566" Application Reminders PAGEREF _Toc202953566 \h 8 HYPERLINK \l "_Toc202953567" Timetable PAGEREF _Toc202953567 \h 9 HYPERLINK \l "_Toc202953568" Eligibility Requirements PAGEREF _Toc202953568 \h 10 HYPERLINK \l "_Toc202953569" Local Authorities PAGEREF _Toc202953569 \h 10 HYPERLINK \l "_Toc202953570" Community Colleges PAGEREF _Toc202953570 \h 10 HYPERLINK \l "_Toc202953571" Fire Districts, Volunteer Fire Companies, Emergency Rescue Services, and Ambulance Services PAGEREF _Toc202953571 \h 11 HYPERLINK \l "_Toc202953572" Libraries PAGEREF _Toc202953572 \h 11 HYPERLINK \l "_Toc202953573" Charter Schools PAGEREF _Toc202953573 \h 11 HYPERLINK \l "_Toc202953574" NYC Department of Records and Information Services (DORIS) Grants PAGEREF _Toc202953574 \h 12 HYPERLINK \l "_Toc202953575" NYC Board of Education PAGEREF _Toc202953575 \h 12 HYPERLINK \l "_Toc202953576" Prequalification Requirements PAGEREF _Toc202953576 \h 12 HYPERLINK \l "_Toc202953577" Notice of Intent PAGEREF _Toc202953577 \h 13 HYPERLINK \l "_Toc202953578" Types of Grants PAGEREF _Toc202953578 \h 14 HYPERLINK \l "_Toc202953579" Introduction PAGEREF _Toc202953579 \h 14 HYPERLINK \l "_Toc202953580" Shared Services Grants PAGEREF _Toc202953580 \h 14 HYPERLINK \l "_Toc202953581" Individual Grants PAGEREF _Toc202953581 \h 16 HYPERLINK \l "_Toc202953582" Disaster Recovery Grants PAGEREF _Toc202953582 \h 16 HYPERLINK \l "_Toc202953583" Funding PAGEREF _Toc202953583 \h 17 HYPERLINK \l "_Toc202953584" Project Categories PAGEREF _Toc202953584 \h 17 HYPERLINK \l "_Toc202953585" Disaster Preparedness PAGEREF _Toc202953585 \h 17 HYPERLINK \l "_Toc202953586" Inactive Records PAGEREF _Toc202953586 \h 18 HYPERLINK \l "_Toc202953587" Historical Records PAGEREF _Toc202953587 \h 20 HYPERLINK \l "_Toc202953588" Files Management PAGEREF _Toc202953588 \h 22 HYPERLINK \l "_Toc202953589" Document Conversion and Access PAGEREF _Toc202953589 \h 23 HYPERLINK \l "_Toc202953590" Instructions for the Project and Budget Narratives PAGEREF _Toc202953590 \h

FAQs

What is the deadline for submitting the RFP 264 grant application for 2026–2027?

The application deadline is April 1, 2026 at 5:00 PM.

How must applications be submitted for this RFP?

All applications must be submitted electronically through the eGrants system.

What key elements are included in the project submission requirements?

The guide includes instructions for the project and budget narratives, including the project narrative sections such as statement of the problem, intended results, plan of work, local government contributions, and the project budget with eligible and ineligible expenditure guidance.

Sep 2, 2026

Upload by Connor