Loblaw English Invoice 810 - Version 005010VICS - Transaction Set 810

Sep 21, 2026

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Transaction set 810 invoice specifications for Loblaws billing for goods and services. The document defines mandatory functional acknowledgments (997) and text administrative messages (864), outlines issuance timing for DSD invoices within six days of delivery, and confirms requirements for paper invoices even when EDI-enabled. It lists system responsibility for checking rejections and provides detailed segment requirements, including header, detail, and summary segments, plus GST/HST/QST/PST registration fields at summary level.

LanguageEnglish

CategoryInvoices

FormatPDF

Pages14

Reading Time5 min

AccessFree to download

Transaction Set 810 Overview

Implementation Requirements and Trading Partner Responsibilities

DSD Paper Invoice and Issuance Timing Rules

Definitions and Abbreviations

Mandatory Segments by Section

Segment Specifications and Element Tables

Header Section (ST, BIG, REF, N1, N3, N4, DTM)

Detail Section (IT1, TXI, PID, PO4, SAC)

Summary Section (TDS, TXI, SAC, ISS)

Trailer Section (SE)

Invoice 810-Version 005010VICS FUNCTIONAL GROUP = IN The transaction set is used to provide for customary and established business and industry practice relative to the billing for goods and services provided. Mandatory transaction sets to be implemented: (864) Text Administrative Message (997) Functional Acknowledgment (Detailed) Trading Partners are reminded that it is their responsibility to check all transmissions for their FA’s (997) and for any Text Administrative Messages (864) to ensure that their transmission has reached it final destination (Applicable Business Application System) . Trading Partners need to identify and respond to all 997 and 864 Rejections. “ALL DSD invoices must be issued to Loblaws Inc. within 6 days of delivery of the product to the stores. Failure to do so will result inEDI non-compliance charges.” Please note even though you are EDI enabled it is mandatory that PAPER invoice is always required to be left at the store. LCL stands for Loblaw Companies Limited SDM stands for Shoppers Drug Mart Warehouse and DC are the same and used interchangeably throughout this document DSD stands for Direct to store delivery Variable / Catch weight refers to products sold by Weight Summary of Mandatory Segments Required by LCL for Transaction Set 810. HEADER SECTION ST-Transaction Set Header BIG-Beginning Segment for Invoice REF-Reference Number (LCL Customer Number-Direct Store suppliers) REF-Reference Number (LCL Department Number-Direct Store suppliers) N1-Name (Bill to) N3-Address (Bill to) N4-Geography location (Bill to) N1-Name (Ship to) N3-Address (Ship to) N4-Geography location (Ship to) N1-Name (Sender) N3-Address (Sender) N4-Geography location (Sender) DTM-Data and Time (Delivery date) DETAIL SECTION IT1-Baseline Item Data TXI – Tax Information PID-Product Item Description PO4-Item Physical Detail SAC-Allowance/Charge (when applicable) TXI – Tax Information (when applicable) SUMMARY SECTION TDS-Total Monetary Value Summary TXI – Tax Information SAC-Allowance/Charge (when applicable) TXI – Tax Information (when applicable) ISS-Invoice Shipment Summary (when applicable) SE-Transaction Set Trailer GST/HST/QST/PST Supplier’s Registrations numbers (Mandatory as appropriate) at Summary level, in the TX1 segment. Specifications for Transaction Set 810 HEADER SECTION ST-Transaction Set Header (Mandatory) | Element | | Name | Size | Desig nator ANSI LCL | | Usage | Note | | --- | --- | --- | --- | --- | --- | --- | --- | | 01 | 43 | Transaction Set Identifier Code | 3/3 | M | M | Code Uniquely Identifying a transaction Set | | | 02 | 29 | Transaction Set Control Number | 4/9 | M | M | Unique control number within functional group | | BIG-Invoice identification (Mandatory) | Element | Name | Size | Desig nator ANSI LCL | | Usage | Note | | --- | --- | --- | --- | --- | --- | --- | | 01 373 | Invoice Date | 8/8 | M | M | Manufacturer’s Invoice Date | | | 02 76 | Invoice Number | 1/22 | M | M | Manufacturer’s Invoice Number
The applications systems (financial systems) allow a maximum of 16 characters on invoice number field | | | 03 373 | Purchase Order Date | 8/8 | O | M | P.O. Date
Mandatory for Warehouse.
Required if DSD PO issued.
VMI suppliers only (DSD) -if no PO number received enter invoice date for PO date | | | 04 324 | Purchase Order Number | 1/22 | O | M | P.O number as shown on Purchase order
-Mandatory for Warehouse.
-Required if DSD PO issued.Ia
VMI suppliers only (DSD) -if no PO Number received enter Invoice Number as PO Number | | | Element | Name | Size | Desig nator ANSI LCL | | Usage | Note | | --- | --- | --- | --- | --- | --- | --- | | 01 128 | Reference Number Qualifier | 2/3 | M | M | Code values:
4G = Loblaw PST Number
IT = LCL Customer number (Mandatory for Direct to Store Only)
DP = LCL Department number (Mandatory for Independent and Affiliated Di

FAQs

What transaction set is used for invoicing goods and services in this document?

The document specifies Transaction Set 810 for customary and established business practice relative to billing for goods and services provided.

What are the mandatory EDI messages and what must trading partners do with them?

Mandatory transaction sets include (864) Text Administrative Message and (997) Functional Acknowledgment (Detailed). Trading partners must check all transmissions for 997s and any 864 text administrative messages, and identify and respond to 997 and 864 rejections.

When must DSD invoices be issued to Loblaws Inc., and what happens if this is not met?

All DSD invoices must be issued to Loblaws Inc. within 6 days of delivery to the stores. Failure to do so results in EDI non-compliance charges.

Sep 21, 2026

Upload by Franzy