Letter Template - Scenario Two Possible Exposure - English Version - COVID-19 Close Contact Notification

Sep 16, 2026

Upload by Angel

Letter notification template for parents/guardians when a student or staff member in the classroom/cohort has been identified as having close contact with someone who tested positive for COVID-19. Explains that the close contact has not yet been confirmed as a positive case, that Butte County Public Health has been informed, and that the classroom/cohort will continue operating. Includes guidance on alerting the individual and household, monitoring symptoms, and options for testing and return-to-school requirements.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Letter Template

Scenario Two Possible Exposure

Notification and Health Guidance

Letter Template Scenario Two Possible Exposure English Version To be utilized when a student or staff member has been in close contact with a person who has tested positive for COVID-19. [DATE] SCHOOL: PHONE: FAX: Dear Parents/Guardians/Caregiver of The health and safety of our students and staff is our top priority. This letter is to inform you that a student or staff member in your child's classroom/cohort has been in close contact with a person who has tested positive for COVID-19. This means that the person your child came into contact with has not yet been confirmed as a positive COVID-19 case. Butte County Public Health (BCPH) has been notified and is taking further steps. Per Public Health guidance, the classroom/cohort will continue to operate. The individual who came into close contact with a positive COVID-19 case and their immediate family/household members have been alerted. They are working with their healthcare providers for additional steps, including quarantine and testing, if advised. We will update you with additional pertinent information when we receive it. Please continue to monitor yourself and your child for symptoms and stay home if you are experiencing influenza-like illness. Please contact your healthcare provider if you have any additional questions or concerns. (OPTIONAL) Please note the following options for your child should you choose to have them tested for COVID-19, or if they start to show symptoms. (MAKE SURE THE FOLLOWING OPTIONS ALIGN WITH WHAT IS AVAILABLE) • If the test is negative, and your student does not have symptoms, they will be allowed to return to school. However, students of all ages are required to wear a mask while at school. If they have symptoms but test negative regardless, they should wait until they are symptom-free for 24 hours before returning to school. • If the test is positive, they will be required to stay home for ten days , and until they have been fever-free for 24 hours without medication, and symptoms are resolving. Symptoms related to COVID-19 or Multisystem Inflammatory Syndrome in Children (MIS-C) to watch for are listed below. Contact your doctor if you or any member of your family/household develop any of these symptoms. If you have any questions/concerns, please contact the school nurse at this site. [Phone Number] Sincerely, [XXX Site Administrator/Teacher] [School Name] Butte County Public Health, CDC & Butte County Office of Education Resources: ● Butte County Public Health: (530) 552-3050 | Link: [https://www.buttecounty.net/ph/COVID19](https://www.buttecounty.net/ph/COVID19) ● Other Resources: ○ July 3, 2020 Masks and face coverings State Guidance ○ California COVID Testing Task Force ○ Butte County Testing Sites ○ CDC Appendices-Glossary of Terms ○ CDC Exposure Risk ○ CDC Symptoms

FAQs

When should this letter be used?

Use it when a student or staff member has been in close contact with someone who tested positive for COVID-19.

Will the classroom/cohort continue operating?

Yes. Per public health guidance, the classroom/cohort will continue to operate while next steps are coordinated.

What happens if a student’s COVID-19 test is negative?

If the test is negative and the student has no symptoms, they may return to school. Students of all ages must wear a mask at school; if they have symptoms but test negative, they must wait until symptoms-free for 24 hours before returning.

What requirements apply if a COVID-19 test is positive?

The student must stay home for ten days, and until they have been fever-free for 24 hours without medication and symptoms are resolving.

Sep 16, 2026

Upload by Angel