Letter of Offer - Permanent Employment - Job Offer and Appointment Terms

Aug 31, 2026

Job offer and permanent appointment letter templates defining employment terms for a selected candidate. Includes references and dates, designation and reporting manager details, salary and incentive components, travel and reimbursement rules, working hours, probation requirements, salary review and increase process, leave governance, responsibilities, retirement age, and notice/termination conditions. Also covers transfer obligations, exclusivity of employment, conflict of interest restrictions, confidentiality duties, handling of prior employer contract/bond obligations, and requirements upon termination.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages9

Reading Time3 min

AccessFree to download

Job offer (Permanent Employment)

Key terms of offer

Validity and acceptance process

Appointment letter (Permanent Employment)

Monthly salary and working hours

Probation, leave, travel

Responsibilities, notice period, retirement

Transfer, other work, conflict of interest

Confidential information and termination

Letter of Offer (Permanent Employment) DD MM YYYY Candidate Full Name Address Sub: Job offer Dear Mr/Ms We are pleased to offer you the position of in our < Name of Function> based at. Your immediate supervisor will be. We trust that your knowledge, skills and experience will be among our most valuable assets. As discussed and agreed with you, you will be eligible to receive the following beginning on your joining date: Salary: Annual gross starting salary of Rs.< Annual CTC>, subject to tax and other statutory deductions Sales Incentive: As per the prevailing company scheme < Only Applicable for Sales personnel> Business Travel allowance and reimbursements as per company policy. This offer letter is valid till < Expected date of joining>. Please send a signed copy of this letter indicating your acceptance to join and resignation acceptance letter from your current employer to our HR. Your Appointment Letter will be issued on the date of joining. The joining formalities and induction will be carried out in our office. Please submit the following documents to HR at the time of your joining: (1) photocopies of your degree certificates, (2) certifications, if any, (3) experience/ relieving letters (4) two color passport-size photos, (5) latest salary slip from your previous organization and (6) proof of address. We look forward to welcome you aboard. Sincerely, For Appointment Letter-Permanent (Permanent Employment) 7th September, 2012 Subject: Letter of Appointment Dear Mr. This has reference to your application and subsequent interviews you have had with . We are pleased to appoint you as in its < Name of Function> function based at . Your employment will be governed by the following terms and conditions: Monthly Gross Salary You will be paid a monthly gross salary of Rs. ___________/- (Rupees _____Only) per month. Working Hours Your working hours will be 10 am to 6:30 pm as per the current company policy. The company observes a 6 day work week. Date of Appointment Your date of appointment as per company records is __________. Salary Increase Increase in your salary will be reviewed periodically as per the policy of the Company. Increments in the salary range will be on the basis of demonstrated results and effectiveness of performance during the period of review. Probation Period You will be on probation for a period of six months from the date of your appointment. On satisfactory completion of the probation period, you will be confirmed in service. If not confirmed after six months, this order will continue to be in operation, and the probation period will stand extended automatically till further notice. Leave You will be governed by the current Leave Policy of the company for permanent employees Travel Whenever you are required to undertake travel on Company work, you will be reimbursed travel expenses as per Company rules. Responsibilities In view of your office, you must effectively perform to ensure results. Your performance would be reviewed as per the Company’s Performance Management System. Retirement Age The normal retirement age for all employees is 60 years. Notice Period While on probation, this appointment may be terminated by either side by giving seven days notice, or seven days salary in lieu of notice period. On confirmation, this appointment may be terminated by either side by giving one months’ notice or one months’ salary in lieu of notice period. Should you resign after confirmation, the Company will have the option to accept your resignation either with immediate effect, and pay you three months’ salary in lieu of notice period or accept it effective any day up to the end of the notice per

FAQs

What salary and incentive components are included in the permanent employment offer?

The offer letter specifies an annual gross starting salary (subject to tax and statutory deductions) and, for applicable roles, sales incentive according to the company scheme. It also includes business travel allowance and reimbursements per company policy.

What are the probation and confirmation conditions in the appointment terms?

The appointment letter sets a probation period of six months from the appointment date. On satisfactory completion, employment is confirmed; if not confirmed after six months, probation is automatically extended until further notice.

How can employment be terminated, and what notice period applies?

During probation, either side may terminate by giving seven days notice or seven days’ salary in lieu. After confirmation, termination requires one month’s notice or one month’s salary in lieu, and resignation acceptance after confirmation includes options related to immediate effect or notice-period treatment.

Aug 31, 2026

Upload by William