Letter No. 2004-11 - Brochure Development, Production, and Distribution for 2005

Sep 12, 2026

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Letter No. 2004-11 provides final instructions for typesetting, printing, and distributing the 2005 FEHB brochure. It covers responsibilities for reviewing negotiated benefit text accuracy, using enclosure materials such as a sample rate page and typesetting guidance, and prohibits changing brochure text after final agreement. It specifies brochure size, ink and paper requirements, printing and margin rules, and distribution/shipping procedures and email submission formats by October 4, 2004.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Developing your brochure

Printing your brochure

Distributing your brochures

| FEHB Program Carrier Letter All Carriers | | U.S. Office of Personnel Management Insurance Services Programs | | | --- | --- | --- | --- | | Letter No. 2004-11
Fee-for-service [ 8 ] Experience-rated HMO [ 9 ] | Date: September 27, 2004
Community-rated HMO [ 9 ] | | | SUBJECT: Brochure Development, Production, and Distribution for 2005 Here are your final instructions for typesetting, printing, and distributing your 2005 FEHB brochure. You and your OPM contract specialist have finished negotiating benefit changes for year 2005 and are working on the text of your 2005 FEHB brochure. When you agree on final brochure text, your OPM contract specialist will email you a copy of the negotiated text. Please review the final text carefully and completely because it is your responsibility to ensure the accuracy of the benefits, limitations and exclusions in the text. Enclosure 1 is a sample rate page. Use this to set up the back cover of your brochure. Your contract specialist will give you your rates when they are available. Developing your brochure 1. Enclosure 2 provides additional guidance for typesetting your brochure cover. As soon as you and your OPM contract specialist agree on the brochure text, your contract specialist will email final text to you. After that, you may not change the text on your own. 2. For 2005 brochure templates, [go to](go to www.opm.gov/carrier. Please note)[ ](go to www.opm.gov/carrier. Please note)[www.opm.gov/carrier](go to www.opm.gov/carrier. Please note)[. Please note](go to www.opm.gov/carrier. Please note) that the position of the FEHB logo and the OPM logo have been switched for 2005 – the OPM logo should appear in the bottom right corner above the brochure number In addition, the graphic for Director Kay Coles James’ signature has changed – in 2005 it contains her middle initial. . The graphics for the OPM and FEHB logos, the scroll & spike, and Director James’ signature [may be downloaded from](may be downloaded from www.opm.gov/carrier)[ ](may be downloaded from www.opm.gov/carrier)[www.opm.gov/carrier](may be downloaded from www.opm.gov/carrier). Printing your brochure 3. After the above steps, when you are assured that the brochure is properly typeset and is accurate and complete, you may have the brochure printed. Review Enclosure 3; it includes these printing specifications: • Size: 17" x 11" folded to 8 1/2" x 11". Fold may be glued or saddle stitched at manufacturer's option. Single leaves connected with a lip (i.e., binding stub) are not allowed. • Ink color: Standard Black • Paper color: White • Paper type and weight: Offset Book--sub 40 or 50, Chemical Wood Writing, sub 20 • Printing: Head to Head • Margins: Not less than 0.5" any margin Distributing your brochures 4. Carefully review Enclosure 3; it has detailed distribution and shipping specifications. Note: Complying with our shipping instructions will help assure that your brochures arrive at their destinations in excellent condition and are accepted by the agencies. 5. Fee-for-service carriers use the Brochure Quantity Form (a sample is included at Enclosure 4A) to determine how many brochures to send and where to send them. Your OPM contract specialist will send you the list in the next few weeks. HMO carriers use the Brochure Quantity Form (a sample is included at Enclosure 4B) to determine how many brochures to send. Your OPM contract specialist will send you the completed form in the next few weeks. Use the appropriate shipping label (Enclosure 5) to distribute the printed brochures. Print the labels on pink paper. Labels must show how many brochures you are shipping to each location. 6. By October 4, 2004, email your FEHB brochure in both Word format and PDF format to us [at](at anvicom@opm.gov)[ ](at anvicom@opm.gov)[anvicom@opm.gov](at anvicom@opm.gov), using an Adobe Acrobat 4.0 compatible file. See Enclosure 6 for details on creating the PDF version of your brochure. Pl

FAQs

What is the purpose of Letter No. 2004-11?

It gives final instructions for developing, printing, and distributing the 2005 FEHB brochure.

What must be confirmed before printing the 2005 brochure?

Confirm the brochure is properly typeset and accurate and complete, then follow the printing specifications in Enclosure 3.

When and how should the 2005 brochure be submitted, and to whom?

By October 4, 2004, email the brochure in Word and PDF format to the specified OPM address, using an Adobe Acrobat 4.0 compatible PDF.

Sep 12, 2026

Upload by Aurora