Legal Secretary/Personal Assistant Job Description - V3 - Key Role Responsibilities and Person Specification

Sep 13, 2026

Legal Secretary/Personal Assistant job description for support to Legal Counsel, focusing on ensuring legal support programmes run smoothly and in compliance with governance requirements. The role manages the Legal Counsel’s schedule, correspondence, record management, meeting secretariat, minutes distribution, and coordination of meetings and events. It also includes managing Service Level Agreements with DfE, handling FOIs and enquiries, liaising across internal stakeholders and external clients, and supporting operational reporting and workflow monitoring.

LanguageEnglish

CategoryResumes

FormatPDF

Pages6

Reading Time2 min

AccessFree to download

Key Responsibilities

Main Purpose of Role

Key Responsibilities

Person Specification

Education, Training and Qualifications

Knowledge

Skills

Analysis & Problem Solving

Experience and Personal Attributes

JOB DESCRIPTION Job Title Legal Secretary/Personal Assistant Reports to Legal Counsel ORGANISATIONAL STRUCTURE MAIN PURPOSE OF ROLE The Legal Secretary/Personal Assistant to the Legal Counsel will provide a comprehensive support service to ensure all aspects of the legal support programmes run smoothly and in compliance with governance requirements. Working directly with the Legal Team, wider staff and partners, the Legal Secretary/PA to the Legal Counsel is responsible for handling complex, sensitive and high priority actions on behalf of the Legal Counsel, monitoring workflow and performing administrative tasks in relation to managing ongoing relationships with external legal firms Key Responsibilities KEY RESPONSIBILITIES 􀂃 Manage and maintain the Legal Counsel’s schedule, appointments and travel arrangements. 􀂃 Co-ordinate, prepare and edit correspondence, communications, presentations, key briefing and other documents. 􀂃 Establish and monitor procedures for timely and accurate record management ensuring security, integrity and confidentiality of data in compliance with governance arrangements. 􀂃 Provide an efficient and effective secretariat function for programme/team meetings – inclusive of drafting agendas, arranging papers and managing actions arising. 􀂃 Actively arrange and co-ordinate meetings and events – using and contributing into the forward look business cycle. 􀂃 Record, transcribe and distribute minutes of official meetings. 􀂃 Manage key Service Level Agreements with the DfE on behalf of LocatED. 􀂃 Liaise with internal staff at all levels. 􀂃 Interact with external clients building a good network of professional contacts. 􀂃 Co-ordinate project-based work and preparation of operational reports inclusive of monitoring workflow and performing administrative tasks in relation to managing ongoing relationships with external legal firms 􀂃 Handle routine enquiries, FOIs and official correspondence on behalf of Legal Counsel. This job description is an outline of the key responsibilities and should not to be regarded asan exhaustive list as there may be other duties that the post-holder will be reasonably required to undertake. This document may be amended to reflect the changing needs of the business. PERSON SPECIFICATION The candidate must be able to meet/demonstrate all the essential criteria to be successful in role. |
Requirement | Essential | Desirable | | | --- | --- | --- | --- | | Education, training and qualifications | 􀂃 Educated to A level standard or equivalent.
􀂃 GCSE in Maths and English. | 􀂃
􀂃 | Educated to degree level standard or equivalent.
Legal secretarial qualification. | | Knowledge | | 􀂃
􀂃 | Knowledge and understanding of government corporate structures and constraints.
Knowledge of the property sector. | | Skills
Communication | 􀂃 Excellent interpersonal skills to communicate sensitively and effectively with a wide variety of people.
􀂃 Excellent written and presentation skills. Proficient in spelling, punctuation, grammar and other English language skills.
􀂃 Ability to deal confidently with any issues acting as an ambassador for the company and Legal Counsel. | | | | Analysis & Problem Solving | 􀂃 A high level of accuracy and attention to detail. Proven experience of producing correspondence and documents.
􀂃 Clear and sound judgment and a flexible and proactive approach problem solving.
􀂃 A good level of IT competence-ability to manage and work with standard office suite systems as well as with property | | | | Requirement | Essential | Desirable | | --- | --- | --- | | | specific MI tools and understand complex financial forecasting. | | | Decision Making | 􀂃 Ability to assess and triage | | | | incoming business and act on the Legal Counsel’s behalf to clear routine actions, delegate activity or escalate as appropriate. | | | Strategic | 􀂃 Ability to quickly assess | | | | complex documents and |

FAQs

What is the main purpose of the Legal Secretary/Personal Assistant role?

To provide comprehensive support to the Legal Counsel so legal support programmes run smoothly and comply with governance requirements.

What key responsibilities does the role include?

Managing schedules and travel, coordinating and editing correspondence and documents, maintaining secure record management, providing secretariat support for meetings, and arranging meetings and events.

What are the essential criteria for candidates?

Candidates must meet essential requirements covering education (A level or equivalent), communication and presentation skills, accuracy and attention to detail, and ability to assess and triage incoming work.

Sep 13, 2026

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