Lean Professional Services Agreement - Schedule A-Appendix 1 - Freedom of Information S.12 Consults

Sep 11, 2026

Uploaded by Gloria

Statement of Work Part 1 defines a Lean professional services engagement focused on Freedom of Information s.12(1) consults within a Ministry review workflow. It outlines background, project objectives to reduce review cycle time while maintaining or improving quality assurance, and scope covering dossier handling across Information Access Office, Cabinet Operations, Treasury Board Staff, and senior approvals. It specifies project resources, assumptions, constraints, critical success factors, and process start/end points for s.12 exceptions communication.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages74

Reading Time26 min

AccessFree to download

STATEMENT OF WORK-PART 1

1. Background

2. Project Objectives

3. Scope

3.1. Out of Scope

4. Ministry Project Resources

5. Project Assumptions and Constraints

6. Critical Success Factors

# Lean Professional Services AgreementSchedule A-Appendix 1Freedom of Information S.12 Consults ## STATEMENT OF WORK-PART 1 | Optional Services(Yes/No)?
Costs associated with optional services are to
be covered by the requesting organization. | NO | | --- | --- | | Statement of Work ID Number: | FY14-029 | | Statement of Work Date -Revision Number | 04/07/2013-003 | | Project Term(start and end dates,constraints) | | | Lean Program Management Office Contact: | Mick Bryson | | Client (Ministry or Agency) | Office of the Premier-Cabinet Operations | | Client Contact: | Charlotte Powell | | Client Contact Role and Responsibility in
Project: | Project Lead/Champion | | Comments:(Indicate the reason for the SOW revision) | | | Reason for Revision | SOW Date-Revision Number | | Original Version | 28/06/2013-001 | | Edited by Cab.Ops. | 04/07/2013-002 | | Edited by LBCO | 04/07/2013-003 | ### 1.Background A Ministry (or other public body)consults the Office of the Premier on information that may beexempted from disclosure under s.12(1)of FOIPPA,before the Ministry releases theinformation.There are currently four offices involved in the review to determine whatinformation may be exempted from disclosure under s.12(1):(i)Information Access Office,(ii)Cabinet Operations,iii)the Office of the Premier/Cabinet Secretary,and in some cases,(iv)Treasury Board Staff.If a file is entirely or mostly Treasury Board material,then Treasury BoardStaff will review the file instead of Cabinet Operations.The current review process is timeconsuming with numerous checks and rechecks.The volume of work continues to increase andit is increasingly difficult to meet expected service levels with existing resources.The speed ofthe s.12 consult process also directly influences a Ministry program area's overall on-timepercentage in responding to FOl requests. ### 2.Project Objectives The project objective is to reduce the time required to complete the review process,whilemaintaining or enhancing quality assurance.The project will also evaluate the number of checksand re-checks to remove duplication and redundancy in the multiple reviews of the material. Lean Professional Services AgreementSchedule A-Appendix 1Freedom of Information S.12 Consults STATEMENT OF WORK-PART 1 ### 3.Scope The Information Access Office reviews all records that respond to an FOI request and makesrecommendations on which records should be exempted from disclosure under s.12 of FOIPPA.For all requests where s.12 may apply,the Information Access Office sends the dossier with theresults of its initial review to either Cabinet Operations or Treasury Board Staff(TBS)(depending on the content of the file).At least three different staff in Cabinet Operations,including the Deputy Cabinet Secretary,then review the entire dossier and liaise with staff inthe Information Access Office about which records are to be exempted from disclosure unders.12.Approximately six TBS staff participate in the processing or review of the files that arerouted through TBS.When Cabinet Operations/TBS and the Information Access Office agree onthe recommended s.12 severing the Information Access Office forwards the dossier to theDirector of Executive Operations in the Premier's Office.She reviews the dossier and liaiseswith the Information Access Office if she has questions about or changes to the recommendedsevering.Then the dossier goes to the Cabinet Secretary for final approval. The process starts when:Information Access Office forwards the s.12 consult to CabinetOperations or TBS. The process ends when:Final decision by the Cabinet Secretary on s.12 exceptions iscommunicated to the Information Access Office. #### 3.1. Out of Scope Judgments on how to apply s.12 are out of scope for this project/process.Legislative changes are out of scope. ### 4.Ministry Project Resources Elizabeth MacMillan-Executive Sponsor Charlotte Powe

FAQs

What is the purpose of the s.12(1) Freedom of Information consult process described in the statement of work?

A Ministry consults the Office of the Premier on information that may be exempted from disclosure under s.12(1) before releasing the information.

What are the main project objectives for this Lean engagement?

Reduce the time required to complete the review process while maintaining or enhancing quality assurance, and evaluate checks/re-checks to remove duplication and redundancy.

Who reviews the dossier for s.12 exceptions and what is the process start and end?

The Information Access Office sends the dossier to Cabinet Operations or Treasury Board Staff, after which at least three staff in Cabinet Operations review the dossier. The process starts when the Information Access Office forwards the s.12 consult and ends when the Cabinet Secretary’s final decision is communicated to the Information Access Office.

Sep 11, 2026

Uploaded by Gloria