Lead Accounting and Payroll Specialist - Advanced Journey-Level Accounting and Payroll

Sep 13, 2026

Upload by Finn

Lead Accounting and Payroll Specialist role responsible for directing and participating in complex payroll, accounts payable, and accounts receivable work within a County Office Accounting Support Section. Duties include setting priorities for assigned staff, preparing, auditing, reconciling, and maintaining financial, payroll, and statistical records, and producing required reports and statements in compliance with federal, state, and local guidelines. The position serves as a liaison for district payroll services and county departments, oversees accurate record maintenance, implements improvements to procedures and systems, and assists auditors with schedules and accounting data.

LanguageEnglish

CategoryResumes

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Definition

Supervision Received and Exercised

Class Characteristics

Examples of Typical Job Functions

Management and Quality Control

Payroll Processing and Reconciliation

Taxes, Billing, and Reporting

Record Maintenance and Systems

Qualifications

CLASS TITLE: LEAD ACCOUNTING AND PAYROLL SPECIALIST Range: 25 FLSA: Non-Exempt DEFINITION Under direction, leads, trains, oversees, and participates in the more complex and difficult work of staff assigned to the Accounting Support Section of the County Office responsible for payroll, accounts payable, and accounts receivable; sets priorities and directs the work of assigned staff on a project or dayto-day basis; performs a variety of complex accounting and payroll duties; prepares, audits, reconciles, and maintains a variety of financial, payroll, and statistical records, reports, and statements in compliance with federal, state, and local guidelines; serves as a liaison for district payroll services and County Office departments; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is an advanced journey-level* classification responsible for performing the most complex accounting and payroll duties. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to provide lead direction to assigned staff and to ensure efficient and accurate preparation, processing, and maintenance of payroll, accounts payable, and accounts receivable activities. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Supervisor, Accounting Support Services in that the latter is the full supervisory classification with responsibilities for the supervision and evaluation of assigned staff. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignment of different positions. • Provides technical and functional direction to assigned staff responsible for performing a variety of accounting and payroll duties; reviews and controls quality of work; disseminates information and updates; trains staff in payroll, accounts payable, accounts receivable, and related processes and activities. • Monitors and reviews work in progress and upon completion to ensure County Office accounts receivable, accounts payable, and payroll processes and reporting are completed in accordance with established timelines, reporting requirements, and county, state, and federal policies, procedures, rules, and regulations; identifies opportunities for improving service delivery and procedures; provides recommendations concerning changes and updates; reviews with appropriate supervisory and management staff; implements improvements. • Leads and participates in the preparation, processing, balancing, and maintenance of County Office certificated and classified payroll; prepares, audits, and maintains pay and deduction records in financial information system; creates queries and cross-referencing indexes. • Processes, balances, and reconciles fringe benefits and deductions; reconciles retirement reports; prepares and reconciles payments for various tax, financial, and insurance organizations. • Analyzes monthly reports for County Office accounts payable and accounts receivable. • Reviews, audits, and processes billing, service contract, and reimbursement requests by reviewing and verifying accuracy of Standardized Account Code Structure (SACS) codes, appropriate signature approvals, and supporting documentation. • Processes County Office accounts receivable and miscellaneous receipts. • Audits, reports, and remits state and feder

FAQs

What are the core responsibilities of a Lead Accounting and Payroll Specialist?

The role leads and participates in complex accounting and payroll work, including payroll processing, accounts payable/receivable support, preparation of financial and statistical records, audits, and reconciliations while meeting regulatory requirements.

How does supervision work in this classification?

The specialist receives general supervision from management while providing technical and functional direction and training to lower-level staff, with no direct supervision authority.

What job functions are included for payroll and deductions processing?

Typical functions include preparing and maintaining certificated and classified payroll, auditing and maintaining pay and deduction records, reconciling fringe benefits and deductions, and preparing payments for tax, financial, and insurance organizations.

Sep 13, 2026

Upload by Finn