Landlord’s Notice Relating to the Granting of a Private Tenancy - Information and Tenant Rights

Sep 2, 2026

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This notice explains how a private tenancy is granted and the key legal protections for the tenant. It covers repairs and access for inspection, landlord duties for gas safety checks, and the circumstances under which the property can be assessed for fitness for human habitation. It details the tenant’s rights to receipts for cash payments, the required notice to end a tenancy, and restrictions on illegal eviction or harassment. It also outlines eviction process rules, assistance options for rent and rates, and where to seek further independent advice.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages7

Reading Time3 min

AccessFree to download

Repairs

Access for repairs

Fitness for human habitation

Receipts

Notice to Quit

Minimum notice periods

Illegal eviction and harassment

Legal process for eviction

Help with paying rent and rates

Further advice

Appendix 1 – Repairs

LANDLORD’S NOTICE RELATING TO THE GRANTING OF A PRIVATE TENANCY This Notice must be given to the tenant free of charge and within 28 days of the granting of the tenancy. NOTES General Your tenancy is not a protected or statutory tenancy within the meaning of the Rent (Northern Ireland) Order 1978 as amended by Article 56 of the Private Tenancies (NI) Order 2006. You have the protection of the legal rights described below. However, other terms and conditions of your tenancy are a matter for you and your landlord. Repairs Your landlord is obliged to keep in repair all gas fittings, flues and installations. Your landlord must also provide you with a copy of the required safety checks in relation to gas appliances and flues. In some circumstances, your landlord may also display a copy of any safety certificate prominently in the property. Responsibility for other repairs is determined by your tenancy agreement. You can get help from the environmental health department of your local council if repairs are not carried out. See Appendix 1 (below) for more information. Access for repairs By law, you must let your landlord (or their representatives or contractors) have reasonable access to the property to carry out repairs or an inspection. Your landlord should give you reasonable notice before this happens. Fitness for human habitation Your landlord is responsible for ensuring your property is safe. If: · Your property was built before 1945, and · Your tenancy began on or after 2007, and · The property is not a prescribed dwelling-house, and · It has no current certificate of fitness then, you can ask your local council to inspect it to ensure it is fit for human habitation. Where a rented property does not meet the fitness standard, it is subject to rent control through the Rent Officer for Northern Ireland. Receipts All private tenants have a legal right to a receipt for any cash payment in relation to their tenancy. The receipt should detail: · The amount paid, · The date it was paid, · What the payment was for, · If an amount remains outstanding, the amount, or · If payment was made in full, that no amount remains outstanding. You should get a receipt when you make the payment or as soon as reasonably possible afterwards. Your local council has powers to take legal action when this does not happen. Notice to Quit To end a tenancy a written ‘Notice to Quit’ must be given by the landlord or you (the tenant), to the other party, except in the case of a fixed term tenancy, where it ends as agreed. The following tables show the minimum period of notice your landlord must give you, and you must give your landlord, depending on the length of the tenancy. Minimum period of notice a landlord must give a tenant Minimum period of notice a tenant must give a landlord Illegal eviction and harassment Your landlord, or anyone acting on their behalf, is not allowed to harass you or your household to try to make you leave or illegally evict you. This could include: · Entering your home without permission, unless in an emergency · Removing your belongings · Cutting off essential services, such as water or electricity. Your local council has powers to take legal action if this happens. Legal process for eviction You cannot be evicted from your property until your landlord follows the correct legal process and gets a possession order from the Court. However, you may be liable for legal costs incurred if a possession order is issued. Help with paying rent and rates You are entitled to apply for help with paying your rent and rates. · You may be able to get help with your housing costs through Universal Credit. Universal Credit is a social security benefit paid by the Department for Communities. You can make a claim online (universal-credit.service.gov.uk). · If you are having difficulty with paying your rent, you may be able to get a Discretionary Housing Payment. More information is available from nihe.gov.uk. · If you need help with rates, you can a

FAQs

When must the landlord give this notice to the tenant?

The notice must be given to the tenant free of charge and within 28 days of granting the tenancy.

What repair and safety obligations does the landlord have?

The landlord must keep in repair gas fittings, flues, and gas installations, and provide copies of required safety checks. They may also display a copy of any safety certificate where appropriate.

What protections exist against illegal eviction or harassment?

The landlord or anyone acting for them cannot harass the tenant or illegally evict them, including entering without permission (except emergencies), removing belongings, or cutting off essential services. Eviction also requires the correct legal process and a possession order from the Court.

Sep 2, 2026

Upload by Miles