Ki te Āpōpō – for our next generation Rangatahi Expo - Health & Safety Large Event Management Plan

Sep 12, 2026

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Health & Safety large event management plan outlining steps to protect health, safety and wellbeing for all people involved in Ki te Āpōpō – for our next generation Rangatahi Expo. The plan covers event information, key personnel roles and responsibilities at Te Wānanga o Raukawa, participant aims using the Te Whare Tapa Whā model, and selected main locations. It provides a risk assessment framework with likelihood and consequence ratings, defines risk level descriptions and actions, and specifies the hierarchy of controls. Hazard planning includes server weather impacts and natural disaster response measures with monitoring, signage and emergency coordination.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages9

Reading Time3 min

AccessFree to download

Purpose

1: Event Information

Event Details and Summary

Resources / Equipment

2: Key Event Personnel

3: Risk Assessments and Management

Likelihood and Consequence Matrix

Risk Level Descriptions and Actions

4: Control the Risk

Hierarchy of Controls

Event Hazard Identification and Risk Assessment Plan

Health & Safety Large Event Management Plan Purpose: The purpose of this plan is to set out the steps that will be put in place to protect the health, safety and wellbeing of all people directly associated with the event whether working, helping or attending as per the requirements of the Health and Safety at Work Act 2015. 1: Event Information | Event Name: Ki te Āpōpō – for our next generation Rangatahi Expo | | | --- | --- | | Event Location: | Te Wānanga o Raukawa | | Event Date: | April 11th 2025 | | Event Organiser/Facilitator: | Te Wānanga o Raukawa – Noti Henare
Nga Hapu o Otaki – Jalaine Tahiwi
Raukawa Whānau Ora – Te Aurere Firmin | | Number of Expected
Participants: | Unlimited | Provide a brief summary of what your event will involve. The aim of this hui is to inform Rangatahi of the diverse opportunities’ pathways into education, training or employment raising awareness of health and wellbeing using the Te Whare Tapa Whā model. The event will be led by Rangatahi primarily for Rangatahi years 11-13 (but not limited to) . 3 main locations used at Te Wānanga o Raukawa are: Tararua Block (Main Stage), Te Ara a Tāwhaki (Kōrero Stage) and Ōtaki Block (Wharekai) | Resources / Equipment | Organisation | Action | | --- | --- | --- | | Kai | TWoR | Sausage Sizzle, Fresh Fruit, Nachos | | First Aid Kit /Hand Sanitisers | NHoO, RWO, TWoR | Health professionals will be onsite | | Keynote Speakers | NHoO, RWO, TWoR | ITC equipment | | Caution signs / Traffic cones / Parking Signs | TWoR & Raukawa Māori Wardens | Placed in key identified locations around TWoR (Parking, Crossings, Walkways ect) | 2: Key Event Personnel | Name | Role | Responsibility | Contact Details | | --- | --- | --- | --- | | N Henare | Te Wānanga o Raukawa | Coordinator – Co Event | 02102534399 | | J Tahiwi | Nga Hapu o Otaki | Coordinator – Co Event | 0221097094 | | T Firmin | Raukawa Whānau Ora | Coordinator – Co Event | 0220426046 | 3: Risk Assessments and Management You can use the guide below to assess risk levels in completing your Event Risk Assessment. The template on the following page will guide you. | Likelihood | Consequence | | | | | | --- | --- | --- | --- | --- | --- | | | Insignificant – no treatment required | Minor – first aid treatment | Moderate – medical treatment or lost time | Major – serious injury requiring medical treatment of hospitalisation | Critical – fatality, permanent disability or multiple serious injury | | Almost Certain-to occur | Medium | Medium | High | Extreme | Extreme | | Likely – to occur | Low | Medium | High | High | Extreme | | Possible – may occur | Low | Medium | High | High | High | | Unlikely – not likely to occur | Low | Low | Medium | Medium | High | | Rare – will occur only in exceptional circumstances | Low | Low | Low | Low | Medium | | Assessed Risk Level | | Description of Risk Level | Actions | | --- | --- | --- | --- | | | Low | If an incident were to occur, there would be little likelihood that an injury would result. | Undertake the activity with the existing controls in place. | | | Medium | If an incident were to occur, there would be some chance that an injury requiring First Aid would result. | Additional controls may be needed. | | | High | If an incident were to occur, it would be likely that an injury requiring medical treatment would result. | Controls will need to be in place before the activity is undertaken. | | | Extreme | If an incident were to occur, it would be likely that a permanent, debilitating injury or death would result. | Consider alternatives to doing the activity.
Significant control measures will need to be implemented to ensure safety. | 4. Control the Risk: Use the template on the following page to help you: 1. List the hazards/risks you have identified. 2. Rate their risk level (refer to information above to assist with this) . 3. Detail the appropriate control measures you will implement to control the risk. No

FAQs

What is the purpose of the Health & Safety plan for this event?

The plan sets out steps to protect the health, safety and wellbeing of everyone directly associated with the event—whether working, helping, or attending—aligned to the Health and Safety at Work Act 2015.

Where and when will Ki te Āpōpō – for our next generation Rangatahi Expo take place?

The event will be held at Te Wānanga o Raukawa on April 11th, 2025.

How does the plan assess and manage event risks?

Risk is assessed using a likelihood and consequence matrix, then matched to risk level descriptions (low to extreme) and appropriate actions. Control measures are applied following the hierarchy of controls, from elimination to PPE, and hazards are documented with prevention and response steps.

Sep 12, 2026

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